Trustees, Annual Report for the period From 1" Septembar 2023 To 31" August 2024 Reference and Administratlve details Charlty name: BTC (Southampton) Rowing Club Charlty regl¥trallon number. 1195586 Charlty's prlncipal address: Crosshouse Road. Southampton, S014 5GZ Names of the charlty trusto08 who manage tho charlty Trustee namo Dates acted (If not whol• year) John Purkess Nomian Harper James King President and Chainan Vice President Treasurer Structure. Governance and Managemènt The charity is govemed by its Declaration of Charitsble Trust dated 5th May 2021 Rec and en Trustees are appointed by a resolution of the trustees passed at a special meeting in accordan with the t)eclaration of Charitable Trust. Page I
nd traini f new trustees They are intrOdUd with a full range of relevant guidance and appropriate infomtstion on their new iesponsikn'lities. itional ance informa Under their powers the Trustees delegate much of the day to day administrats'on and operation of the dub to a Committee which operates in accordance with a constitution. This sets out the roles and responsibilities of the various Committee members. These positions are appointed or reappointed at the Annual General Meeb'ng of the Club held in February. The club depend8 on volunteers giving their time freely for all roles including Trustees, Committee members and Coaches. The club is open to all in the Southampton area above the age of 12 years and we have active members from 12 to 80+ The Club is affiliated to British Rowing and the Hants and Dor8et Amateur Rowing associab'on and follows all recommendations. adopts policies and submits to audits including those relating to child protection, health and safety and risk management. Objectives and Activities tives The objectives are set oul in the Declaration of Charitaljle Trust. The Charities Act 2011 requires the Trustees to comply with their duty to have due regard to public benefit guidance, PB3, published by the Charity Commission in exercising their powers or duties. The Charity's objectives are: The advancement of the amateur sport of rowing in Southampton, particularly the river Itchen. for the public benefit by the provision of facilities for participation in the sport of amateur rowing. In order to meet our objectives we aim to: Promote community participation in healthy recreation. in particular rowing, sculling and other related activities. Provide and assist in providing facilities for sport, recreats'on or other leisure time activities of persons who have need for such facilities by reason of their age, health, economical or social circumstsnces or for the public at large in the interests of social welfare and with the object of improving their conditions and lrfe. Page 2
Provide help in advancing the education of people who wish to gain *1¥ 8rien qualifications through such means as ule Trustees Achievement and Perfomlance Ch rita BTC (Southampton) Rowing Club was estsblished in 1927. For 60 years the rowing club operated from Southampton docks as a self-financing section of the British Transport Commission (BTC) Sports and Social Club. When the docks and railways were privati8ed the dub relocated in 1987 to Crosshouse Hard into buildings and on land leased from the City Council. 11 has operated as an Unincorporated Friendly Society until August 2021 when charity status was attained. Although the dub does not own it's buildings or land it has managed to build a large tleet of both coastsl an fine boats as well as training and safety equipment. The Club monitors the needs for equipment and has developed 8 5 year plan to add to and improve the assets in line with the changing personnel. AS a charty the Club has newly defined objectives as set out above. As such, we now have philanthropic ambitions and responsibities which go beyond the objectives of the old organisation. Key to the club being able to fuffill ifs requirement of providing a public benefit it needs to retain and improve it's waterside premises. Charity status has enabled us to obtsin significant additional funding and this will fonn the basis of a bid to make much needed improvements to the premises we lease at Crosshouse Hard, Southampton. This may require changes to our teS of lease and require further oulside funding and this will form a major focus for the Trustees in the coming years. The Charty undertook certain key perf0mnCe objectives in the past year. These included holding taster sessions to attract more new members, particularly more under 18 year olds, adding a new fine eight to our fleet and upgrading some of our gym equipment. The Charty recognises that a key aspect of tying lo increase participation is to ensure that cost is not a baTTier. For that reason the club offers free taster sessions and heavily discounted fees for children. full-time students, apprentices and all first year rowers. Page 3
ial Review Rese lic The Charity holds reserve funds to ensure that ongoing project costs can be met when required and that operations can continue in case any unforseen circumstances arise. The reserves held on 31 st August 2024 were £67,51X). The main fisk the club faces is the loss of support of Southampton City Council. The premises which they provide are vital but our lease arrangements do not provide a great deal of security of tenure and an improvement in our lease arrangements would help secure the club's medium to long term future. It is hoped that rf we can offer to self- fund improvements to the buildings we can enjoy betteT lease arrangements. in We have seen a rise in membership subscriptions from the previous year, reflecting a continued increased number of members. These payments form our largest income stream in a nonnal year. Donations also form a good proportion of our income. much of this is from BTC Rowing Centre Ltd., a company set up by the Club to operate sales of drinks and snacks in Ihe Clubhouse. Other personal and commercial donations were made to help improve the Club's regatta income. The largest expenditure item was the purchase of a reconditioned fine eight boat at a cost of £9k. The overall financial result for the year was a small deficit of income over expenditure of about £5k. None Page 4
Declarations The trustees declare that they have approved the trustws. report above. Slgned on hall of tho Charity trustees Slgnaiure Full name James Godfrey King Posioon Treasurer 17110124 Page S
CHARITY COMMISSIO FOR ENGLAND AND WALES TC (Southam&on) Rowlng Club Receipts and payments accounts CC16a For th• perfod from 31"kn3USt21Q4 To Section A Receipts and payments Unre•trlct•d lund• fimd• nd• Totsl lund• A1 Rec•1 21.9S4 4821 Il881 on81 Grits Events Hall&E Bank Inl•rest L*so 8 Ubli 11881 10,4J9 art Hlrn 911 bibthh)n 353 Sub to1(Gn>8S lorA 2 A8g•t •nd Inln•nI ••1 •tsbl•. •¥et Balos 44,824 Sub to 4,2tr) 45,926 028 A3Pa p•ratronal Co8t8 1&947 1¢,947 9,121 18,411 Even¢ Sub A•i•t Ind In¥•sknnt ur¢huM, tabl•l Boats and E ui ment 14x6 10,750 Sub A5 Tran8fors tsotwn funds A6 Cash lund•I4styr •nd 615 15
Section B Statement of assets and liabilities at the end of the period Categorles Dètails Uwestrl¢tod Re8trl¢i•d End¢>wment funds lund8 81 Cash fvnd• 78A18 7¢815 nds fund• to n•ar••t£ Detalls Details ¢o•t FuTht t¢+*h Details CuTh•nt valu• B4 A•80ts r•talnod for th• charfty'• OTMn U 167,624 lub TrcWe8 FWKI Dotsl AmfAJnldu• lopllonal BS Llabllltl•• by0 or tsvo tru8 behaff of all the trtee$ Dgt• of roval
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of B T C ISOUTHAMPTONI ROWING CLUB On aGGounts for the year ended 3110812024 Charity no (if any) 1195586 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended Responsibilitiès and As the charity trustees of the Trust, you are regponsible for tho preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act.) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I liave followed the applicable DireGtions given by the Charily Coniniissio under section 14515)Ibl of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ") in connection with the examination whiGh gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of thg Act or tne accounts do not accord wilh the accounting records Independent •X2min•rfs st2t•mont I have no concerns and have come across no other matters in connedion with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 1610512025 Name: David Tripp FAia Relevant professional qualification(sl or body lif anyl: The Association of International Accountants IAIAI Address: Tree Tops, Richmond Close Chandlers Ford v053 5RA IER October 2018
Section Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity acGount3.' dire¢tion3 8nd guidance for examinprql Give here brief details of any items that the examiner wishes to disclose. IER October 2018