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2023-06-30-accounts

Charity registration number 1195584

THE DODS

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 JUNE 2023

THE DODS

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Frances Telford
Andrew Telford
Jonathan Smallridge
Catherine Hamilton (Sluman)
Michael Graham
Melanie Cole
Frederick Mint (Appointed 6 September
2022)
Kenneth Hitchings (Appointed 6 September
2022)
Charity number 1195584
Principal address 22 Chapel Street
Cam
Dursley
Gloucestershire
United Kingdom
GL11 5NU
Independent examiner Katherine Parkin FCA
Azets Audit Services
Epsilon House
The Square
Gloucester Business Park
Gloucester
United Kingdom
GL3 4AD

THE DODS

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6 - 12

THE DODS

TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2023

The Trustees presents their report and accounts for the year ended 30 June 2023.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity's governing document and the Charities Act 2011.

Objectives and activities

The object of the CIO is to educate the public in the dramatic, operatic and performing arts and to further the public appreciation and taste in such arts through the performance of plays, operas, musicals and pantomimes and such other dramatic works or public performance as the trustees think fit from time to time.

In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s public benefit guidance.

In our first full year of activity post COVID lockdown, we have put on a junior DODS musical in July 2022, a play in October 2022, a pantomine in January 2023 & a musical in May 2023.

Achievements and performance

This has been a very successful year for The DODS. All our productions have been enthusiastically presented and well received by large audiences. An initial post-COVID reluctance to meet in large groups to rehearse has been overcome. Matilda Jr was presented by our youth group in July ’22 followed by the senior section’s presentation of ‘Allo ‘Allo in October. Junior and Senior sections combined to present Snow White in January ’23. This production marked the start of our 70[th] Anniversary year which continued with Chitty Chitty Bang Bang in May. We acknowledge the generous support of Dursley Town Council for this production. In addition our Youth Group has been preparing for a production of the musical, Bugsy Malone.

Plans for our new backstage workshop have been revised to better fit in with other plans at the Chantry Centre.

Financial review

The charity has ended the year with a surplus of £19,389, however this includes fund raising grants, donations and investment income amounting to £1,249. The operating surplus was therefore £18,140.

Reserves are held to cover the cost of a production in the event of cancellation. Our aim is to hold reserves of £9,000.

Assets totalling £17,913 held by Dursley Operatic and Dramatic Society were transferred to the DODS at the charity’s inception. This comprised liquid assets and capital items whose value had been written off. Revenue income comes from membership fees, income from productions and fundraising appeals to our audience.

The Trustees have assessed the major risks to which the Charity is exposed. The principal risks facing the charity are the loss of performance space in the event of venue closure. The current financial climate may make it difficult for audiences to attend events.

Structure, governance and management

The Charity was established on 20 August 2021 as a Charitable Incorporated Organisation, following the Association Model Constitution.

THE DODS

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2023

The members of the Trustees who served during the year and up to the date of signature of the financial statements were:

Frances Telford Andrew Telford Calum Sharp (Appointed 6 September 2022 and retired 6 September 2022) Craig Hewlett (Retired 6 September 2022) Jonathan Smallridge Catherine Hamilton (Sluman) Michael Graham Melanie Cole David Hill (Retired 6 September 2022) Frederick Mint (Appointed 6 September 2022) Kenneth Hitchings (Appointed 6 September 2022)

One third of the Trustees are elected by members at the AGM. Nominations for trustees from the membership are sought in a letter to members 6 weeks prior to the AGM. Any nominees so received join the pool of trustees seeking re-election with voting at the AGM.

The Trustees' report was approved by the Trustees.

Frances Telford

Trustee

7 October 2023

THE DODS

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE DODS

I report to the Trustees on my examination of the financial statements of The DODS (the Charity) for the year ended 30 June 2023.

Responsibilities and basis of report

As the Trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Katherine Parkin FCA Azets Audit Services Epsilon House The Square Gloucester Business Park Gloucester GL3 4AD United Kingdom

Dated: 7 October 2023

THE DODS

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 JUNE 2023

Current financial year

Current financial year
Unrestricted
Restricted
funds
funds
2023
2023
Notes
£
£
Income from:
Donations and legacies
2
164
1,075
Charitable activities
3
75,989
-
Investments
4
10
-
Total income
76,163
1,075
Expenditure on:
Charitable activities
5
57,849
-
Net income for the year/
Net movement in funds
18,314
1,075
Fund balances at 1 July 2022
21,148
6,373
Fund balances at 30 June 2023
39,462
7,448		 Total
2023
£
1,239
75,989
10
77,238
57,849
19,389
27,521
46,910		 Total
2022
£
24,416
33,219
1
57,636
30,115
27,521
-
27,521

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

Prior financial period

Prior financial period
Unrestricted
Restricted
funds
funds
2022
2022
Notes
£
£
Income from:
Donations and legacies
2
18,075
6,341
Charitable activities
3
33,219
-
Investments
4
1
-
Total income
51,295
6,341
Expenditure on:
Charitable activities
5
30,115
-
Gross transfers between funds
(32)
32
Net income for the Period/
Net movement in funds
21,148
6,373
Fund balances at 20 August 2021
-
-
Fund balances at 30 June 2022
21,148
6,373		 Total
2022
£
24,416
33,219
1
57,636
30,115
-
27,521
-
27,521

THE DODS

BALANCE SHEET

AS AT 30 JUNE 2023

Notes
Current assets
Cash at bank and in hand
Net current assets
Income funds
Restricted funds
11
Unrestricted funds		 2023
£
46,910		 £
46,910
7,448
39,462
46,910		 2022
£
27,521		 £
27,521
6,373
21,148
27,521

The financial statements were approved by the Trustees on 7 October 2023

Frances Telford Trustee

THE DODS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

1 Accounting policies

Charity information

The DODS is a Charitable Incorporated Organisation registered in England and Wales. Its principal address is The DODS, 22 Chapel Street, Cam, Dursley, Gloucestershire, GL11 5NU.

1.1 Accounting convention

The financial statements have been prepared on a receipts and payments basis in accordance with exemptions permitted by the Charity Commission for non company charities with income less than £250,000.

The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.

1.2 Going concern

At the time of approving the financial statements, the Trustees has a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

All income, including grant income, is included on the Statement of Financial Activities as it is received.

1.5 Expenditure

All expenditure is included on the Statement of Financial Activities as it is incurred and is classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

1.6 Taxation

The charity is exempt from corporation tax on income and gains falling within section 505 of the Taxes Act 1988 or section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to the charitable objects.

THE DODS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2023

2 Donations and legacies

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2023 2023 2023 2022 2022 2022
£ £ £ £ £ £
Donations and gifts 164 1,075 1,239 18,075 6,341 24,416

Unrestricted donations are comprised of the following -

2023 2022
Transferred from DursleyOperatic & Dramatic Society - 17,913
Donations 164 162
£164 £18,075

Restricted donations relate to the Workshop Fund and are comprised of the following -

2023 2022
Donation from local business - 5,000
Cam Institute Grant - 500
Renishaw Charities - 500
Donations 1,075 373
£1,075 £6,373

THE DODS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2023

3 Charitable activities

Members Costume and
Tickets,		 **Social events ** Garment sales Total Total
subscriptions equipment hire programmes 2023 2022
and fees and ices sales
2023 2023 2023 2023 2023
£ £ £ £ £ £ £
Sales within charitable activities 3,006 310 68,352 2,623 1,698 75,989 33,219

THE DODS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2023

3 Charitable activities

(Continued)

For the year ended 30 June 2022

Members
Costume and
Tickets,		 Social events Total
subscriptions
equipment hire		 programmes 2022
and fees and ices sales
£ £ £ £ £
Sales within charitable activities 3,155 500 28,205 1,359 33,219

4 Investments

**Unrestricted ** Unrestricted
funds funds
2023 2022
£ £
Interest receivable 10 1

THE DODS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2023

5 Charitable activities

Charitable expenditure
Share of support costs (see note 6)
Share of governance costs (see note 6)		 Production
costs
Social event
costs
Garment
costs
2023
2023
2023
2023
£
£
£
£
293
40,354
651
1,722
-
13,719
-
-
-
1,110
-
-
293
55,183
651
1,722		 Total
2023
Production
costs
Social event
costs
2022
2022
£
£
£
43,020
18,485
1,228
13,719
10,150
-
1,110
252
-
57,849
28,887
1,228		 Total
2022
£
19,713
10,150
252
30,115

THE DODS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2023

6 Support costs

Support
costs
Governance
costs
£
£
Rent
6,320
-
Insurance
930
-
Postage and stationery
-
-
Telephone and fax
108
-
Sundry expenses
1,264
-
Subscriptions
770
-
Bank charges
4,327
-
Accountancy
-
1,110
13,719
1,110
Analysed between
Charitable activities
13,719
1,110		 2023
Support
costs
Governance
costs
£
£
£
6,320
7,358
-
930
676
-
-
1
-
108
185
-
1,264
978
-
770
653
-
4,327
299
-
1,110
-
252
14,829
10,150
252
14,829
10,150
252		 2022
£
7,358
676
1
185
978
653
299
252
10,402
10,402

Governance costs include amounts payable to the independent examiner of £750 (2022: £Nil) for Independent Examination and £175 (2022: £Nil) payable to the Independent Examiner for other accountancy services provided.

7 Trustees

None of the Trustees (or any persons connected with them) received any remuneration during the year.

8 Employees

The average monthly number of employees during the year was:

2023 2022
Number Number
Total - -

There were no employees whose annual remuneration was more than £60,000.

9 Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

THE DODS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2023

10 Unrestricted funds

These are unrestricted funds which are material to the Charity's activities made up as follows:

Movement in funds Movement in funds Movement in funds Movement in funds
Incoming Resources Transfers Balance at Incoming Resources Balance at
resources expended 1 July 2022 resources expended 30 June 2023
£ £ £ £ £ £ £
Unrestricted
funds 51,295 (30,115) (32) 21,148 76,163 (57,849) 39,462

11 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds Movement
in funds
Incoming Transfers Balance at Incoming Balance at
resources 1 July 2022 resources 30 June 2023
£ £ £ £ £
Workshop fund 6,341 32 6,373 1,075 7,448
12 Analysis of net assets between funds
Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2023 2023 2023 2022 2022 2022
£ £ £ £ £ £
Fund balances at 30
June 2023 are
represented by:
Current assets/(liabilities) 39,462 7,448 46,910 21,148 6,373 27,521
39,462 7,448 46,910 21,148 6,373 27,521

13 Related party transactions

There were no disclosable related party transactions during the year (2022 - none).