2023-03-31-accounts

HAMPSHIRE and SURREY BORDERS RIDING FOR THE DISABLED ASSOCIATION INCORPORATING CARRIAGE DRIVING

Annual Report - Year 1 April 2022 to 31[st] March 2023

Constitution

The Group is a charity registered on 20 August 2021, no. 1195581. Its elected Committee Members at the date of this report were:-

Chairman - Mrs L Bull Secretary - Mrs S Wood Treasurer - Mr P G Plumbe Member - Mrs P Dobbin Member - Mrs S Astle Member - Mrs K Knight Member - Mrs L Hawkins

Addresses are registered with the Charity Commission. The address for correspondence purposes is c/o The Secretary (as above), 1 Oldfield View, Hartley Wintney, Hook, Hampshire RG27 8JH

The group is a Charitable Incorporated Organisation (CIO), being an independent charity subscribing to the requirements of RDA UK of which it is a member. There are no subsidiaries or related parties. The constitution of the group was adopted in Nov 2021, and the Trustees appointed are the Committee Members as listed. Appointments are made at the AGM, with co-option to the Committee when appropriate.

All administrative decisions are made by the Committee at regular meetings of which minutes are kept.

Objectives

The objectives of the group are consistent with the aims of the Riding for the Disabled Association, namely providing disabled people in the Hants and Surrey Borders area with the opportunity to ride to benefit their health and well-being. The Trustees pay due regard to the guidance on public benefit published by the Charity Commission.

Operation

The functions of the group are carried out entirely by volunteers, and there are no paid staff. Riding is provided for children from local schools, at a riding facility (Larkspur Equestrian, Tadpole Lane, Ewshot GU10 5BU as at Jan 2024) to which the group's equipment is transported. The group has nine approved instructors, a

physiotherapist and a speech and language therapist. A trained first aider is always present at riding sessions.

Activity review

The activities for the year comprised over 800 half -hour therapeutic rides for 15 disabled children per session, held on two mornings per week in term time. This is a hidden therapy which is enjoyable for the children and consists of exercises and games designed to fit each rider’s disability. RDA UK tests are taken and certificates are achieved.

Financial Policies

1. The group’s objective is to generate income sufficient to cover expenditure and vehicle depreciation. This income derives almost entirely from collections, donations and fund raising activities, with occasional help from grants.

2. An informal reserve fund is accumulated to provide for vehicle replacement. This fund is expected to amount to a substantial proportion of the replacement cost, reliance being placed on donations to cover the remainder when necessary. The reserve is funded by retained income surpluses.

3. Cash reserves are normally held to meet Charity Commission guidance.

4. There are no dedicated funds.

5. Cash reserves are invested in a common deposit fund to produce income.

6. Our one vehicle is a capitalised asset and is depreciated at 25% p.a. on a reducing balance basis. Depreciation is charged to the income and expenditure account. The Group has owned no horses since early 2017. All other assets (mainly tack, riding hats and boots) with little realisable value are charged direct to revenue and are thus written off on acquisition.

7. The group does not trade, except to sell certain items of stock (mainly clothing) at cost.

8. There are no accounting assets other than the one vehicle, cash deposits or bond investments, and a small amount of stock. As a matter of policy, no longterm liabilities are incurred.

9. The group is insured through RDA UK for public liability, personal accident and trustee liability.

Financial Review

No large donations were received during this accounting period meaning income was less than in some previous years. Our reserves are strong and include two generous bequests, which gives us confidence that we can deliver our services well into the future.

The operating shortfall of £19,000 is higher than expected due to payment of a late invoice from Larkspur which consequently became due during this accounting period. There were no payments to Trustees other than for expenses.

HANTS & SURREY BORDERS

INCOME & EXPENDITURE ACCOUNT 31 MARCH 2022 TO 31 MARCH 2023

INCOME Note 2023 £ Collections 0 Donations incl sponsors [1] 810 Gift Aid (HMRC reclaim) [2] 96 Group, Corp + Authority donations 377 Grants (official) 0 Fund raising (net of costs) 1397 Interest __0 Total Income 2,680 EXPENDITURE Vehicles: Road Fund Licences 290 Insurance 419 Fuel 108 Electricity (Charging) 90 MoT, Repairs, wash 50 957 Other: Animal costs 0 Equipment (incl tack insurance) [3] 238 Admin, Larkspur fees/sundry (inc RDAN+ins) [4] 20,604 Gratuities + children's Christmas presents 0 Fund raising (costs not identified) ___0 20,842 Total Expenditure 21,799 Surplus/(Shortfall) (19,119)

INCOME Note 2023 £ Collections 0 Donations incl sponsors [1] 810 Gift Aid (HMRC reclaim) [2] 96 Group, Corp + Authority donations 377 Grants (official) 0 Fund raising (net of costs) 1397 Interest __0 Total Income 2,680 EXPENDITURE Vehicles: Road Fund Licences 290 Insurance 419 Fuel 108 Electricity (Charging) 90 MoT, Repairs, wash 50 957 Other: Animal costs 0 Equipment (incl tack insurance) [3] 238 Admin, Larkspur fees/sundry (inc RDAN+ins) [4] 20,604 Gratuities + children's Christmas presents 0 Fund raising (costs not identified) ___0 20,842 Total Expenditure 21,799 Surplus/(Shortfall) (19,119)

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