Docusign Envelope ID.. 2020EE5&35CE4BAE-8FF&BFCE4AE1 DC55 REGISTERED CHARITY NUMBER: 1195505 Report of the Trustees and Unaudited Finaneial Stattments for the Period 21 August 2021 to 31 December 2022 for Centsr For Civilians In Conflict UK Do¢uSbJn Envelop?10.' 2020EE5&35CE.48AE.8FF8-BFGE4AE1DC55 Center For Civilian5 In Conflict UK Contents of the Report and Financial Statements for th¢ Period 21 August 2021 to 31 December 2022 Contents Page Legal and Administrative Inforniation Report of the TNste¢s 4t06 Independent Exarniner's Report Receipts and Payments Account Statement of Assets and Liabilitie5 Notes fomiing part of the f]naneial statements 10 DoGuSign Envelope ID.. 2020EE5&35CE4BAE-8FF8-BFCE4AE1DC55 Center For Civilians In Confliet UK Legal and Administrative Information for the Period 21 August 2021 to 31 December 2022 The Trustees have pleasure presenting their report tog¢th¢r with the f￿a￿cial staternents of the charity for the period 21 August 2021 to 31 Decernber 2022. Charity Name: Center For Civilians In Conflict UK Charity Registratioth Number- 1195505 Registered Office #Thd Operational addres5- Westwood House Annie Med Lane South Cave HU152HG Trustee5 The trustees wh(Tr served the chaTity during the period were as follows.. Appointment Resignation Macro Gr¢gotti Erin Chase BA Christopher Woods BA Michael Fuhrer Michel Vanhoonacker Chair 1210312019 1210312019 1810312019 1110412022 1110412022 Bankers CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME194JQ Independent Examiner Try Lunn & Co Chartered Accountants Roland House Princes Dock Str¢¢¢ Hull, HUI 2LD OoGuSign Envelope10' 2020f E5&35CE-48AE4FFB-BFCE4AE1DC55 Cellter For Civilian5 In Conflict UK Trustees Annual Report for the Period 21 August 2021 to 31 December 2022 OWECTIVES AND ACTIVITILS The Charity's objective and principal activities 8r¢ the protection of civilian communities throughout the world affected by Artned Conflict, including in particular (but without prejudice to the generality of the foregoing}'. Educating and assisting ¢onfli¢i affected civilian communities to successfijlly advocate their own proteeiion. Improving the ability of conflict affected civilian communitie5 to implement actions that enhance the safety and security of su¢h corntnllnities. Improving the access of civilian communities to Arnied Actors and improving iheir influence over Armed Actors. Strengthening the resolve and capacity of Artned Actors to prevent and respond to civilian harni. Building the capacity of Governments and Governmental Security Forces to better protect civilians. Engaging with and training am)ed non-Govemrnental Bodie5 so as the reduce their haTm tg civilian communities and their capacity to protect Civilian corntnunities, provided that.. The Charity shall always aci by non-violent means, and Nothing in the Charity's Const]￿tiOn shall authorise an application of the property of the Charity for purposes which are not ChaTÉtabl¢ in a¢wrdance with the Law of England. ACHIEVEMENTS AND PERFORMANCE In its first period, Center For Civilian5 In Confliet UK focused on building a foundation that would support global effotts to piotect civilians. This included establishing internal systems and procedures for fundraising. PUBLIC BENEFIT Having regard to the activities and achievernenis of the Charity duiing the year as reported above. the Trnstees are of the opinion that St has fvlfill¢d its ¢haritable purposes of supporting the protection of civilians worldwide. PUBLIC BENEFIT CONFIRMATION The Trustees confirni that they have complied with the duty in section 17{5) of the Charities A¢t 2011 with regard tr> public benefit guidance published by the Charity Commission. FINANCIAL REVIEW Following a period of generous donations. the charity has started to plan and develop its services. Total income received for the year wa5 £22,1M17. The income is consisted of donaiions of £22.005 and inve5ttnent income of £2 recekved in the period. Tolal expenditure for the period amounted to £16. Overall, a surpllls of £21.991 w85 realised in the peri￿￿ PRINCIPAL FUNDING SOURCES The Charity's principal funding sources continues to b¢ donatio￿. The charity continues to seek funding from a broader base of fimders for its ￿t￿re needs. INVESTMENT POLICY The Charity's investment policy is regularly kept under review. The Trnstees have decided to hold the general resetves on with CAF Bank Ltd. All of ihe charity's funding is dependent on voluntary donations. M05t of the ￿ndS will be spent over the short to medium terni providing services to beneficiaries. G0Tr4G CONCERN The board of trustees consider that ther¢ are no tnaierial uncertainties about the ability to continue as a going concenj. To date, the charity has met its objectives as it success￿11Y raised funds to support the protection of civilians worldwide through networking and relational fundraising. CIVIC UK will continue to 5UPPOrt the protection of civilians worldwide by developing partnerships with individuals, organisations, and the UK government to support and promote the PTOte¢tion of civilians caught in conflict zone5 worldwide. PLANS FOR THE FUTURE Center For Civilians In Contlict UK plans to continue to support th¢ protection of civilians worldwide. Decusign Envelope ID". 2020EE58-35CE4BAE￿FF8￿FCE4AEl0C55 Center For Civilians In Conflict UK Trustees Annual Reporl- continued for the Perlod 21 August 202110 31 December 2022 RESERVES POLICY The Trnstees have established a policy whereby the unrestricted funds not committed shguld equate to a minimum of months. reserves in order to avert major crise5 in service provision. The Teserves are needed to support working capital requirements of the charity and the Trustees are confident that at this level they would be able to continue their current haritable activities in the event of a significant drop in funding. Total Expenditure for the forthcoming yeaT is £60. The level of llnrestricted Reserves represents just under years of expenditure ai the nomial budget. The Trustees accept that this 15 in the target range that they are cotnmitted to achieving and continu¢ to give thanks for all the donation5 recehved during the year, which ha5 enabled them to ¢ontinue operations. The Trustees will continue to monitor existing activities aDd expenditure against their annual business plan to ensure funding is available to tnaintain operations at an ac¢¢ptable standard. STRUCTURE, GOVERNANCE AND MANAGEMENT LEGAL STRUCTURE The Charity was set up on 12 August 2021. It's governing document is a CtsnstiNtion. which establishes the objects and powers of the charity. The charity is constituted as a Charitable IncoTporated Organisation (CIO}. Its registered number 15 1195505. The period 12 August 2021 to 31 December 2022 is the first period of the Charity. LEADERSHIP TEAM (L T) This comprises the Truste¢ Board. The minimurn nutnber of Trustees shall b¢ 3 and the maximum 15. Most of the Trustees are familiar with the pra¢ti¢ai work of the charity. TRUSTEE JNDUCTIONAND TIUINING New trnstee5 at present are inducted with a formal welcome letter that extends the organi5ation's gralitude for their commitment. Alongside this. each trustee receives a copy of the bylaws, ensuring they have ready access to essential infonnation pertinent to the organisation. Apart from the first charity trustees. every trustee must be aFyointed for a terni of three years by a resolution passed at a properly convened meeting of the charity trnstees. In selecting individuals for appointment as charity tnjstees, th¢ charity ttustees must hav¢ regard to the skil]s, knowledge and experience n¢¢d¢d for the effective administration of the cio. ORGANISAfioNAL STRUCTURE The Charity has a LT of up to 5 Members who are responsible for the 5tAtegic direction and policy of th¢ charity. At present, the LT has 5 Tnjstees frorn a variety of ba¢kgrounds relevant to the work of the tharity. MANAGEMENTOFRISKS, SYSTEMSAND PROCEDURES The provision of service 15 the responsibility of the trustees. A system of delegation is in place with day-to-day responsibility resting with the Chair. Where appropriate. systems or procedures have been established to mitigate the risks the charity faces. Heavy reliance is curr¢nily placed on donation5 Ènd fi]ndraisiDg events and has led to the development of a funding strategy to seek out new methods and funders for charitable activities undertaken. Int¢mal control risks are minimised by th¢ itnplementstion of authorisation procedures for all transactions. Procedures aTe in place to ensure ¢omplianee with health and safety of staff, volunteers. and service users. The charity is an equal opportunities organisation and is committed to a working environment that l5 free from any form of discrimination on the grounds of colour, race, ethni¢ity, reli820n, sex. sexual orientation, OT disability. The charity will make reasonable adjustment to meet the needs of tNst¢e5 who are or become disabled. Docvsign Envelope10.. 2020EE58-35CE-4BAE.8FF&8FCE4AE1DG55 CeThter For Civilians In Conflict UK Tru5tee5 Report- CODt&nued for the Period 21 August 2021 to 31 December 2022 NAGEMENT OFRtsKg, SYSTEMSAND PROCEDURES (contlnued) C¢nter For Civilians In Conflict UK beillg a relaiiv¢ly new charity, a¢loJowledges the inherent challenges that corne with e5tabli5hing processes to effectively carry out its missLOll to support the protection of civilians globally. The organisation 15 cognisant of the risks associated with in5tikntionalising these processes and is actively working to mitigate them. In order to ensure the dev¢lopm¢nt of strearnlin¢d and effective internal systems, CIVIC UK has engaged the expertise of external consultants. This appToach enables the charity to benefit from a wealth of external experience while lllaintaintng the flexibility required for an organisalion in its early stages. srATEMENT OF TRUSTEES RESPONSIBILITIES The tNstees are responsible for preparing the Trustees. Atmual Report and the fmancial statements in accordance with appli¢able law and United Kingdom Accounting Slandard5 (United Kingdom Generally A¢cepted Accounting Practice). The law appIl￿ble to charities in England & Wales requir¢s the trustees to prepare f￿ancIal statements for each fmancial year whi¢h give a true and fair view of the state of affairs of the charity and of the incoming resources and application of r¢59urce5 of the charity for that period. ltt preparing thcse f]nancial statements. the trll5tecs are required to.. • select suitable accounting policies and then apply them consistently. • observe the ]nethods aDd principles the Charities SORP., rnakE judgement5 and estimates that are reasonable and pNdent' state whether applicable accounting standards have been followed. subject to any material departure5 disclosed and explained it) the fmancial staterneftts; and prepare the f￿anCial stattments on the going concem basis unless It is inappropriate to presume that the charity will continue in operation. The tW5ttes are r¢sponsible for keeping proper accounting records thai di￿10$¢ with reasonable accuracy at any time the fjnancial position of the charity and enable them to ensure that the f]nan¢ial statetnents comply with th¢ Charitie5 Aet 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the tNst deed. They are also responsible for safeguarding the assets of the tharity and hence for takin8 reasonable steps for the prevention and detection of fraud and other irregularities. 15112123 Approvedbythetrusteeson................... . aDd wete signed on th¢ir b¢half by.. Ooovslgned by." Mr M Gr¢gotti- Tnjstee DocuSIwEd by.. Iltldd Mr M Vanhoonacker- Trustee 15/12/2023 Date.. Docusign Envelope ID.. 2020EE5W5CE46AEa8FF&BFCE4AE1DC55 CeThter For Civilians In Connici UK INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SAMARITANS OF KINGSTON UPON HULL I report to the charity trustees on my examination of the accounts of the charity for the period 21 August 2021 to 31 DecembeT 2022which are Set out on pages nine to twelve. Responsibilities and basis of report A5 the charity'5 trustees you are responsible for the preparation of the accounts in a¢¢ordance w5th the requirements of the Charities Act 2011 ('the Act,). I report in respect of my expmination ofthe charity's accounts carried out under sertion l45 of the Act and ill canying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the A￿. Independent exatniner's statemellt I have completed rny examination. I confjrni that no material matters hav¢ ¢ome to my attention in connection with the examination giving me cause to believe that in a]iy tnaterial respect.. accounting records were not kept in respect of the charity a5 required by section 130 of the Act. or the accounts do not accord with those records., or the accounts do not comply with the applicable requirements concerning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the a¢collnts give a 'trlle and fair view. which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the exgmination to which attention should be drawn in this report in order to enable a proper undeTStanding of the accounts to be reached. SIMON MOSS FCCA Try Lunn & Co Chartered Accountants Roland House Princes Dock Street HULL HUI 2LD 19 December 2023 Daie.. Oocuspjn En¥elope10.. 2020EE58-35CE48AE-8FF￿FcE4AE1Dc5S Center For Civilians In Contlict UK Receipts and Payments Account for the for the Period 21 August 2021 to 31 DeCe￿ber 2022 RECEIPTS IDe0￿e receipts from: Note 2022 Donatiot15 & Legacies Investment Income TOTAL RECEIPTS PAYMENTS 2022 Other Payments 16 T(YTAL PAYMENTS 16 Net Receipts for the Year 21.991 Cash at Bank at 31" December 2022 21,991 The notes fom) part of th¢s¢ f]nancial statements. Dowsign Envelope 10.. 202OEE58.35CE4eAEa8FF￿FCE4AEltK55 Center For Civilians In Conflict UK Statement of Assets and Liabilities as at 31 Deeember 2022 Unrestricted funds Restricted fund5 2022 MONETARY ASSETS 2022 CAF Bank 22,991 LIABILITIES 2022 Independent Examiners Fee 1.21N) I,200 15112123 Th¢ fmancial statements were approved by the trnstees on ......................... alld were signed on their behalf by.. Docus￿￿1&￿Y.' "•ÈVA28eBIxov4pr.-" Mr M Gregotti- Trust¢¢ Do¢uS￿nIdty. idd 'ESAUCYtf2a2ÉaBU. Mr M Vanhoonacker- Trustee The not¢5 form pArf of these fllydncial ststements. Docusvjn Envelope ID.. 202oEE5M5CE46AE-8FF￿FCF4AE10c55 Center For Civilians In Conflict UK Notes to the Aeeounts for the Perlod 21 August 2021 to 31 De¢ember 2022 ACCOUNTING POLICIES i. Income is recognised at the tim¢ of receipt. ii. Expenditure is recognised at th¢ lime of payment. iii. The f￿anCIal stat¢meThts have been prepared using Receipts and Payments under s133 of the Charities Act 2011 and comply with the Chariti¢s (Accounts and Reports) Regulation 2008. Donatlons and Lega¢i¢$ 2022 Donations Investment Incom¢ 2022 CAF Bank Ltd Restricted Funds Included in the fimds held at 31 December 2022, an amount of £nil was held for restricted PUTPOS¢S. Other Expenditure 2022 Bank charges 16 Transactions with Trustees No remuneration or expenses were paid to trustees during th¢ period 12 Augusi 2021 to 31 December 2022. Relaled Party Transactions There were no related party transactions during the year. Contingencies The trustees hav¢ ¢onf]rmed there were no contingent liabilities to be disclosed at 31 December 2022. 10