DOWNHAM DEMENTIA TRUSTEE REPORT 2022 - 2023
Objectives and activities
The objectives of the charity are to preserve and protect good health among people with dementia, their familie and carers, in Downham Market and the surrounding area, in particular but not exclusively, through the provision of a safe environment to hold regular meetings to provide stimulating experiences through recreation.
Downham Dementia also provides social trips and to give practical and emotional support, help and advice.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Achievements and performance
Downham Dementia has been created to provide a safe, caring and positive environment for those diagnosed with the condition of Dementia and their caregivers. Initially created in 2015 under the name Downham Dementia Support Association it initially ran once a month, extending to two with various organized social trips occurring. It also undertook community training events in the subject of Dementia The Association was run by a management committee.
The need for the community based service grew and the decision was taken by the Committee to become a charity in 2021, and the three current trustees were chosen from the committee. The charity now runs four café sessions per month, alongside community social activities, and community fundraising events, at which the Chairty is promoted. The Café continues to offer friendship and activities and practical advice given where required.
Covid-19 halted the provision of café sessions, but the management committee switched its service to an online phone one with appropriate home drop off service if required. The nature of dementia is such that it isolates individuals and it was critical to keep going during the period of pandemic to try and ensure that the isolation that was being experienced at that time was reduced.
Concluesion
The charity has grown steadily. The numbers attending have grown from six per month at the formation of the Association to over 100 per month currently, and Downham Dementia will continue its steady growth as funding permits. These activities will be led by the needs and wishes of those that attend and several options for future growth have been identified.
In short the charity grew out of a need expressed by the community for such a service, and is largely run by members of the community providing a service which the community engages with.
The charity performance going forward will be evaluated in a number of ways i.e. through attendance and impact assessments using known tools to measure change. We completed a short film on the work of the service Downham Dementia provides, which showed the impact we were having on our beneficiaries and the planned work going forward. This includes the inauguration of a sitting service
FINANCIAL STATEMENTS
Mapus-Smith & Lemmon LLP Chartered Accountants
Charity registration number 1195466
DOWNHAM DEMENTIA
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
DOWNHAk1 DEMENTIA
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | J Alfred | |
|---|---|---|
| JWestrop | ||
| E Berger | (Appointed 17 August 2022) | |
| JPike | (Appointed 20 July 2022) | |
| Charity number | 1195466 | |
| Principal address | 16 Churchill Way | |
| Park Lane Estate | ||
| Downham Market | ||
| Norfolk | ||
| PE38 9RS | ||
| Independent examiner | Mapus-Smith & Lemmon | |
| LLP | ||
| 48 King Street | ||
| King's Lynn | ||
| Norfolk | ||
| PE30 1HE |
DOWNHAM DEMENTIA
CONTENTS
Page Trustees' report 1 - 2 Independent examiner's report 3 Statement of financial activities 4 Balance sheet 5 Notes to the financial statements 6 - 13
DOWNHAM DEMENTIA
TRUSTEES' REPORT
F-OR THE YEAR ENDED 31 MARCH 2023
The trustees present their annual report and financial statements for the year ended 31 March 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The objectives of the charity are to preserve and protect good health among people with dementia, their families and carers, in Downham Market and the Surrounding Area, in particular but not exclusively, through the provision of a safe environment to hold regular meetings to provide stimulating experiences through recreation. Also to provide social trips and to give practical and emotional support, help and advice.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Achievements and performance
Downham Dementia has created a safe caring and positive environment for those diagnosed with the condition of Dementia and their care givers. Initially created in 2015 under the name Downham Dementia Support Association it initially ran once a month, extending to two with various organized social trips occurring. It also undertook community training events in the subject of Dementia The Association was run by a management committee.
The need for the community based service grew and the decision was taken by the Committee to become a charity in 2021, and the three current trustees were chosen from the committee. The charity now runs four café sessions per month, alongside community social activities, and community fundraising events, at which the Chairty is promoted. The Café's continue to offer friendship and activities and practical advice given where required.
Covid-19 halted the provision of café sessions, but the management committee switched its service to an on line/ phone one with appropriate home drop off service if required. The nature of dementia is such that it isolates individuals and it was critical to keep going during the period of pandemic to try and ensure that the isolation that was being experienced at that time was reduced.
Overall in terms of performance; the charity has grown steadily. The numbers attending have grown from six per month at the formation of the Association to over 100 per month currently, and Downham Dementia will continue its steady growth as funding permits. These activities will be led by the needs and wishes of those that attend and several options for future growth have been identified. In short the charity grew out of a need expressed by the community for such a service, and is largely run by members of the community providing a service which the community engages with.
The charity performance going forward will be evaluated in a number of ways i.e. through attendance and impact assessments using known tools to measure change.
We completed a short film on the work of the service Downham Dementia provides, which showed the impact we were having on our beneficiaries and the planned work going forward. This includes the inauguration of a sitting service which is a suggestion from them about future service development.
Financial review
Incoming resources during the year amounted to £26,270, of which £17,453 is restricted and £8,817 is unrestricted. Resources expended on charitable activities in the year totalled £23,243, of which £16,664 is restricted and £6,579 is unrestricted. As at 31 March 2023, the charity held £8,254 in restricted funds and £7,719 in unrestricted funds.
DOWNHAM DEMENTIA
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month's expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
Structure, governance and management
The chafity was registered as a charitable incorporated organisation on 10 August 2021, number 1195466.
The trustees who served during the year and up to the date of signature of the financial statements were: J Alfred
R Ehlers (Resigned 25 February 2023) J Westrop (Appointed 17 August 2022) E Berger (Appointed 20 July 2022) J Pike
Trustee recruitment is completed in line with the policy designed to attract trustees who can advance the aims and objectives of the charity There is a recruitment pack in place detailing what is required of a Trustee, and potential Trustees are asked to complete a short application form and be interviewed by the Chair of Trustees It is a Board decision as to who a Trustee may be
The first Trustees were appointed by the previous management committee.
The senior official to whom the day to day management of the charity is delegated by the charity trustees is the café manager.
The trustees' report was approved by the Board of Trustees.
Date; ..'.!... ... .....“..: .. .....
OOWNHAM DEMENTIA
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF DOWNHAM DEMENTIA
I report to the trustees on my examination of the financial statements of Downham Dementia (the charity) for the year ended 31 March 2023
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act. In marrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
-
2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached
Sharon Edwards, F.C.A. Mapus-Smith & Lemmon LLP
46 King Street King's Lynn Norfolk PE30 1HE
DOWNHAM DEMENTIA
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 202J
| Unr°stricted R°stricted funds funds 2023 2023 Notes Income from: Donations and legacies 3 8,08417,453 Charitable activities 4 201Other trading activities 5 532 Total income 8,817 17,453 Expenditure on: Raising funds 6 61 620 Charitable activities 7 6,518 16,044 Total expenditure 6,579 16,664 Net income for the year/ Net movement in funds 2,238789Fund balances at 1 April 2022 5,481 7,465 Fund balances at 31 March 2023 7,719 8,254 |
Total Unrestricted Restricted funds funds 2023 2022 2022 £ £ 25,537 7,811 9,537 201 694 532 479 26,270 8,984 9,537 681 522 28 22,562 2,981 2,044 23,243 3,503 2,072 3,027 5,481 7,465 12,946 15,973 5,481 7,465 |
Total 2022 17,348 694 479 |
|---|---|---|
| 18,521 | ||
| 550 | ||
| 5,025 | ||
| 5,575 | ||
| 12,946 | ||
| 12,946 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
DOWNHAM DEMENTIA
BALANCE SHEET
AS AT 31 MARCH 2023
| Notes Current assets Cash at bank and in hand Net current assets Income funds Restricted funds Unrestricted funds 13 The financial statements were approved by the Trustees on JAlfred Trustee |
2023 15,973 I —* |
15,973 8,254 7,719 15,973 |
2022 12,946 |
12,946 |
|---|---|---|---|---|
| 7,465 5,481 |
||||
| 12,946 | ||||
DOWNHAM DEMENTIA
DOWNHAM DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
1 Accounting policies
Charity information
Downham Dementia was registered as a charitable incorporated organisation on 10 August 2021 under charity number 1195466. The charity's principal address is 16 Churchill Way, Park Lane Estate, Downham Market, PE38 9RS.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's [governing document], the Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" (‘FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, ihe amount is known, auld receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
DOWNHAfz1 DEMENTiA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
- 1 Accounting policies
(Continued)
Grants receivable
Income from government and other grants, whether ’capital' or ’revenue' grants, is accounted for using the performance model. It is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use.
1.6 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.7 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received.
Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
2 Critical accounting estimates and judgements
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
DOWNHAM DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
3 Donations and legacies
| Unrestricted Restricted funds funds 20232023Donations and gifts 8,084Grants receivable 17,453 8,084 17,453 Grants receivable for core activities Covid 19 Lottery (balance transferred) National Survivor SBS fund (balance transferred) Freebridge Community Grant Downham Market Town Council (balance transferred) NCF Grant The National Lottery Community Fund NCF - Connecting Older People Fund 4,782 NCF - Jubliee Picnic 200 Peoples Health Lottery 5,596 NCF - Utilities 6,875 17,453 |
Total Unrestricted Restricted funds funds 202320222022 8,084 7,811 17,453 9,537 25,537 7,811 9,537 4,782 200 5,596 6,875 17,453 |
Total 2022 |
|---|---|---|
| 17.34 6 |
||
| 9,537 |
- 8 -
DOWNHAM DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
| 4 | Charitable activities | ||
|---|---|---|---|
| Dementia | Dementia | ||
| Café | Café | ||
| 2023 | 2022 | ||
| Café income | 201 | 694 | |
| 5 | Other trading activities | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2023 | 2022 | ||
| Fundraising events | 532 | 479 |
DOWNHAM DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
6 Raising funds
Fundraisinq and publicity Staging fundraising events
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total |
|---|---|---|---|---|---|
| funds | funds | funds | funds | ||
2023 |
2023 |
2023 | 2022 | 2022 | 2022 |
| 61 | 620 | 681 | 522 | 28 |
550 |
| 61 | 620 | 681 | 522 |
28 |
SSW |
- 10 —
DOWNHAM DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
7 Charitable activities
| Operation of | Support | Total | Operation of | ||
|---|---|---|---|---|---|
| Dementia | costs | 2023 | Dementia | ||
| Cafe | Cafe | ||||
| 2023 | 2023 | 2022 | |||
| Staff costs | 7,963 | 7,963 | 2,402 | ||
| Rent | 2,232 | 2,232 | 664 | ||
| Admin | 1,623 | 1,623 | 224 | ||
| Insurance | 266 | 266 | 191 | ||
| Trips | 115 | 115 | 240 | ||
| Café operating costs | 489 | 489 | 887 | ||
| Training | 369 | 369 | 241 | ||
| Payroll charges | 140 | 140 | 176 | ||
| Transport | 455 | 455 | |||
| Utilities | 8,294 | 8,294 | |||
| Activities | 136 | - | 136 | ||
| 22,082 | 22,082 | 5,025 | |||
| Shareofgovernance costs (see note 8) | 480 | 480 | |||
| 22,082 | 480 | 22,562 | 5,025 | ||
| Analysis by fund | |||||
| Unrestricted funds | 6,038 | 480 | 6,518 | 2,981 | |
| Restricted funds | 16,044 | 16,044 | 2,044 | ||
| 22,082 | 480 | 22,562 | 5,025 | ||
| 8 | Support costs | ||||
| Support | Governance | 2023 | |||
| costs | costs | ||||
| Accountancy | 480 | 480 | |||
| 480 | 480 | ||||
| Analysed between | |||||
| Charitable activities | 480 | 480 |
Governance costs includes payments to the independent examiners of £480 (2022- £
DO77LJ DAIS DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEA R ENDED 31 MARCH 2023
9 Tru stees
None of tne trustees (or any persons connected with them) received any remuneration or benefits from the cha°!*y dur'ng the year.
10 Employees
The a»erage monthly number of employees during the year was:
| 2023 | 2022 | |
|---|---|---|
| Number | Number | |
| 2 | 1 | |
| Employment costs | 2023 | 2022 |
| Wages and salaries | 7,963 | 2,402 |
There were no employees whose annual remuneration was more than £60,000.
11 Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
12 Retirement benefit schemes
- 12 -
DO7/NHAM DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
13 Restricted funds
Tne income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
| Movement in funds | Movement in funds | Movement in funds | Movement in funds | ||||
|---|---|---|---|---|---|---|---|
| Incoming resources |
Resources expended |
Balance at 1April 2022 |
Incoming resources |
Resources expended 31 |
Balance at March 2023 |
||
| COVID 19 Lottery | 337 | (337) | |||||
| National Survivor SBS | |||||||
| Fund | 500 | (500) | - | ||||
| Freebridge Community | |||||||
| Grant | 750 | (750) | |||||
| Donwham Market Town | |||||||
| Council | 1,000 | 1,000 | 1,000 | ||||
| NCF Grant | 1,500 | (145) | 1,356 | (1,356) | |||
| The National Lottery | |||||||
| Community Fund | 5,450 | (340) | 5,109 | (5,086) | 23 | ||
| NCF - Connecting Older | |||||||
| People Fund | 4,782 | 4,782 | |||||
| NCF-Jubliee Picnic | 200 | (150) | 50 | ||||
| Peoples Health Lottery | |||||||
| Grant | 5,596 | (4,105) | 1,491 | ||||
| NCF Utilities | 6,875 | (5,967) | 908 | ||||
| 9,537 | (2,072) | 7,465 | 17,453 | (16,664) | 8,254 |
Funding was received from a range of sources. The grants paid for salaries, accommodation and activity cOSts.
14 Analysis of net assets between funds
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |
|---|---|---|---|---|---|---|
| funds | funds | funds | funds | |||
| 2023 | 2023 | 2023 | 2022 | 2022 | 2022 | |
| Fund balances at31 | ||||||
| March 2023 are | ||||||
| represented by: | ||||||
| Current assets/(liabilities) | 7,719 | 8,254 | 15,973 | 5,481 | 7,465 | 12,946 |
| 7,719 | 8,254 | 15,973 | 5,481 | 7,465 | 12,946 |
15 Related party transactions
There were no disclosable related party transactions during the year (2022 - none).
- 13 -
FINANCIAL STATEMENTS
Mapus-Smith & Lemmon LLP Chartered Accountants
Charity registration number 1195466
DOWNHAM DEMENTIA
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
DOWNHAk1 DEMENTIA
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | J Alfred | |
|---|---|---|
| JWestrop | ||
| E Berger | (Appointed 17 August 2022) | |
| JPike | (Appointed 20 July 2022) | |
| Charity number | 1195466 | |
| Principal address | 16 Churchill Way | |
| Park Lane Estate | ||
| Downham Market | ||
| Norfolk | ||
| PE38 9RS | ||
| Independent examiner | Mapus-Smith & Lemmon | |
| LLP | ||
| 48 King Street | ||
| King's Lynn | ||
| Norfolk | ||
| PE30 1HE |
DOWNHAM DEMENTIA
CONTENTS
Page Trustees' report 1 - 2 Independent examiner's report 3 Statement of financial activities 4 Balance sheet 5 Notes to the financial statements 6 - 13
DOWNHAM DEMENTIA
TRUSTEES' REPORT
F-OR THE YEAR ENDED 31 MARCH 2023
The trustees present their annual report and financial statements for the year ended 31 March 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The objectives of the charity are to preserve and protect good health among people with dementia, their families and carers, in Downham Market and the Surrounding Area, in particular but not exclusively, through the provision of a safe environment to hold regular meetings to provide stimulating experiences through recreation. Also to provide social trips and to give practical and emotional support, help and advice.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Achievements and performance
Downham Dementia has created a safe caring and positive environment for those diagnosed with the condition of Dementia and their care givers. Initially created in 2015 under the name Downham Dementia Support Association it initially ran once a month, extending to two with various organized social trips occurring. It also undertook community training events in the subject of Dementia The Association was run by a management committee.
The need for the community based service grew and the decision was taken by the Committee to become a charity in 2021, and the three current trustees were chosen from the committee. The charity now runs four café sessions per month, alongside community social activities, and community fundraising events, at which the Chairty is promoted. The Café's continue to offer friendship and activities and practical advice given where required.
Covid-19 halted the provision of café sessions, but the management committee switched its service to an on line/ phone one with appropriate home drop off service if required. The nature of dementia is such that it isolates individuals and it was critical to keep going during the period of pandemic to try and ensure that the isolation that was being experienced at that time was reduced.
Overall in terms of performance; the charity has grown steadily. The numbers attending have grown from six per month at the formation of the Association to over 100 per month currently, and Downham Dementia will continue its steady growth as funding permits. These activities will be led by the needs and wishes of those that attend and several options for future growth have been identified. In short the charity grew out of a need expressed by the community for such a service, and is largely run by members of the community providing a service which the community engages with.
The charity performance going forward will be evaluated in a number of ways i.e. through attendance and impact assessments using known tools to measure change.
We completed a short film on the work of the service Downham Dementia provides, which showed the impact we were having on our beneficiaries and the planned work going forward. This includes the inauguration of a sitting service which is a suggestion from them about future service development.
Financial review
Incoming resources during the year amounted to £26,270, of which £17,453 is restricted and £8,817 is unrestricted. Resources expended on charitable activities in the year totalled £23,243, of which £16,664 is restricted and £6,579 is unrestricted. As at 31 March 2023, the charity held £8,254 in restricted funds and £7,719 in unrestricted funds.
DOWNHAM DEMENTIA
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month's expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
Structure, governance and management
The chafity was registered as a charitable incorporated organisation on 10 August 2021, number 1195466.
The trustees who served during the year and up to the date of signature of the financial statements were: J Alfred
R Ehlers (Resigned 25 February 2023) J Westrop (Appointed 17 August 2022) E Berger (Appointed 20 July 2022) J Pike
Trustee recruitment is completed in line with the policy designed to attract trustees who can advance the aims and objectives of the charity There is a recruitment pack in place detailing what is required of a Trustee, and potential Trustees are asked to complete a short application form and be interviewed by the Chair of Trustees It is a Board decision as to who a Trustee may be
The first Trustees were appointed by the previous management committee.
The senior official to whom the day to day management of the charity is delegated by the charity trustees is the café manager.
The trustees' report was approved by the Board of Trustees.
Date; ..'.!... ... .....“..: .. .....
OOWNHAM DEMENTIA
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF DOWNHAM DEMENTIA
I report to the trustees on my examination of the financial statements of Downham Dementia (the charity) for the year ended 31 March 2023
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act. In marrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
-
2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached
Sharon Edwards, F.C.A. Mapus-Smith & Lemmon LLP
46 King Street King's Lynn Norfolk PE30 1HE
DOWNHAM DEMENTIA
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 202J
| Unr°stricted R°stricted funds funds 2023 2023 Notes Income from: Donations and legacies 3 8,08417,453 Charitable activities 4 201Other trading activities 5 532 Total income 8,817 17,453 Expenditure on: Raising funds 6 61 620 Charitable activities 7 6,518 16,044 Total expenditure 6,579 16,664 Net income for the year/ Net movement in funds 2,238789Fund balances at 1 April 2022 5,481 7,465 Fund balances at 31 March 2023 7,719 8,254 |
Total Unrestricted Restricted funds funds 2023 2022 2022 £ £ 25,537 7,811 9,537 201 694 532 479 26,270 8,984 9,537 681 522 28 22,562 2,981 2,044 23,243 3,503 2,072 3,027 5,481 7,465 12,946 15,973 5,481 7,465 |
Total 2022 17,348 694 479 |
|---|---|---|
| 18,521 | ||
| 550 | ||
| 5,025 | ||
| 5,575 | ||
| 12,946 | ||
| 12,946 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
DOWNHAM DEMENTIA
BALANCE SHEET
AS AT 31 MARCH 2023
| Notes Current assets Cash at bank and in hand Net current assets Income funds Restricted funds Unrestricted funds 13 The financial statements were approved by the Trustees on JAlfred Trustee |
2023 15,973 I —* |
15,973 8,254 7,719 15,973 |
2022 12,946 |
12,946 |
|---|---|---|---|---|
| 7,465 5,481 |
||||
| 12,946 | ||||
DOWNHAM DEMENTIA
DOWNHAM DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
1 Accounting policies
Charity information
Downham Dementia was registered as a charitable incorporated organisation on 10 August 2021 under charity number 1195466. The charity's principal address is 16 Churchill Way, Park Lane Estate, Downham Market, PE38 9RS.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's [governing document], the Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" (‘FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, ihe amount is known, auld receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
DOWNHAfz1 DEMENTiA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
- 1 Accounting policies
(Continued)
Grants receivable
Income from government and other grants, whether ’capital' or ’revenue' grants, is accounted for using the performance model. It is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use.
1.6 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.7 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received.
Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
2 Critical accounting estimates and judgements
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
DOWNHAM DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
3 Donations and legacies
| Unrestricted Restricted funds funds 20232023Donations and gifts 8,084Grants receivable 17,453 8,084 17,453 Grants receivable for core activities Covid 19 Lottery (balance transferred) National Survivor SBS fund (balance transferred) Freebridge Community Grant Downham Market Town Council (balance transferred) NCF Grant The National Lottery Community Fund NCF - Connecting Older People Fund 4,782 NCF - Jubliee Picnic 200 Peoples Health Lottery 5,596 NCF - Utilities 6,875 17,453 |
Total Unrestricted Restricted funds funds 202320222022 8,084 7,811 17,453 9,537 25,537 7,811 9,537 4,782 200 5,596 6,875 17,453 |
Total 2022 |
|---|---|---|
| 17.34 6 |
||
| 9,537 |
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DOWNHAM DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
| 4 | Charitable activities | ||
|---|---|---|---|
| Dementia | Dementia | ||
| Café | Café | ||
| 2023 | 2022 | ||
| Café income | 201 | 694 | |
| 5 | Other trading activities | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2023 | 2022 | ||
| Fundraising events | 532 | 479 |
DOWNHAM DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
6 Raising funds
Fundraisinq and publicity Staging fundraising events
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total |
|---|---|---|---|---|---|
| funds | funds | funds | funds | ||
2023 |
2023 |
2023 | 2022 | 2022 | 2022 |
| 61 | 620 | 681 | 522 | 28 |
550 |
| 61 | 620 | 681 | 522 |
28 |
SSW |
- 10 —
DOWNHAM DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
7 Charitable activities
| Operation of | Support | Total | Operation of | ||
|---|---|---|---|---|---|
| Dementia | costs | 2023 | Dementia | ||
| Cafe | Cafe | ||||
| 2023 | 2023 | 2022 | |||
| Staff costs | 7,963 | 7,963 | 2,402 | ||
| Rent | 2,232 | 2,232 | 664 | ||
| Admin | 1,623 | 1,623 | 224 | ||
| Insurance | 266 | 266 | 191 | ||
| Trips | 115 | 115 | 240 | ||
| Café operating costs | 489 | 489 | 887 | ||
| Training | 369 | 369 | 241 | ||
| Payroll charges | 140 | 140 | 176 | ||
| Transport | 455 | 455 | |||
| Utilities | 8,294 | 8,294 | |||
| Activities | 136 | - | 136 | ||
| 22,082 | 22,082 | 5,025 | |||
| Shareofgovernance costs (see note 8) | 480 | 480 | |||
| 22,082 | 480 | 22,562 | 5,025 | ||
| Analysis by fund | |||||
| Unrestricted funds | 6,038 | 480 | 6,518 | 2,981 | |
| Restricted funds | 16,044 | 16,044 | 2,044 | ||
| 22,082 | 480 | 22,562 | 5,025 | ||
| 8 | Support costs | ||||
| Support | Governance | 2023 | |||
| costs | costs | ||||
| Accountancy | 480 | 480 | |||
| 480 | 480 | ||||
| Analysed between | |||||
| Charitable activities | 480 | 480 |
Governance costs includes payments to the independent examiners of £480 (2022- £
DO77LJ DAIS DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEA R ENDED 31 MARCH 2023
9 Tru stees
None of tne trustees (or any persons connected with them) received any remuneration or benefits from the cha°!*y dur'ng the year.
10 Employees
The a»erage monthly number of employees during the year was:
| 2023 | 2022 | |
|---|---|---|
| Number | Number | |
| 2 | 1 | |
| Employment costs | 2023 | 2022 |
| Wages and salaries | 7,963 | 2,402 |
There were no employees whose annual remuneration was more than £60,000.
11 Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
12 Retirement benefit schemes
- 12 -
DO7/NHAM DEMENTIA
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
13 Restricted funds
Tne income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
| Movement in funds | Movement in funds | Movement in funds | Movement in funds | ||||
|---|---|---|---|---|---|---|---|
| Incoming resources |
Resources expended |
Balance at 1April 2022 |
Incoming resources |
Resources expended 31 |
Balance at March 2023 |
||
| COVID 19 Lottery | 337 | (337) | |||||
| National Survivor SBS | |||||||
| Fund | 500 | (500) | - | ||||
| Freebridge Community | |||||||
| Grant | 750 | (750) | |||||
| Donwham Market Town | |||||||
| Council | 1,000 | 1,000 | 1,000 | ||||
| NCF Grant | 1,500 | (145) | 1,356 | (1,356) | |||
| The National Lottery | |||||||
| Community Fund | 5,450 | (340) | 5,109 | (5,086) | 23 | ||
| NCF - Connecting Older | |||||||
| People Fund | 4,782 | 4,782 | |||||
| NCF-Jubliee Picnic | 200 | (150) | 50 | ||||
| Peoples Health Lottery | |||||||
| Grant | 5,596 | (4,105) | 1,491 | ||||
| NCF Utilities | 6,875 | (5,967) | 908 | ||||
| 9,537 | (2,072) | 7,465 | 17,453 | (16,664) | 8,254 |
Funding was received from a range of sources. The grants paid for salaries, accommodation and activity cOSts.
14 Analysis of net assets between funds
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |
|---|---|---|---|---|---|---|
| funds | funds | funds | funds | |||
| 2023 | 2023 | 2023 | 2022 | 2022 | 2022 | |
| Fund balances at31 | ||||||
| March 2023 are | ||||||
| represented by: | ||||||
| Current assets/(liabilities) | 7,719 | 8,254 | 15,973 | 5,481 | 7,465 | 12,946 |
| 7,719 | 8,254 | 15,973 | 5,481 | 7,465 | 12,946 |
15 Related party transactions
There were no disclosable related party transactions during the year (2022 - none).
- 13 -