## **Oak Field Old Student Association CIO** Report of Activities of Association January 2025 – December 2025 and Financial Statements for Period Ended: March 2025 Charity No: 1195431 |Contents|Page| |---|---| |Legal and administratve informaton|3| |Report of the trustees|4| |Statement of fnancial actvites|6| |CIO balance sheet|7| ## **Legal and administrative information** ## **Constitution** Oak Field Old Student Association CIO a registered charity governed by its memorandum and articles. Charity number 1195431 ## T **rustees** Glenys Clifton Patricia Lewis Glen Quickfall Rosemary Stewart David S Stewart OBE DL ## **Registered office** Oak Field School, Wigman Road Nottingham NH8 3HW ## **Auditor** John Clifton ## **Bankers** NatWest ## **Report of the trustees for the period ended 31[st] December 2024** The trustees, are pleased to present their report together with the financial statements of the charity for the year 31[st] March 2025. Legal and administration information set out on page 3 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice 2005 - Accounting and Reporting by Charities and Financial Reporting Standard 102 (FRS 102). ## _Object of the charity_ The object of the charity is to improve the lives of children and young adults in Nottinghamshire who suffer from moderate to very severe learning and/or physical disability by funding facilities and services designed to provide fun, friendship, care and stimulation. ## _Organisation_ A board of trustees met four times in the year to administer the charity. The charity has no paid staff and no fees are paid to any director/trustee. ## _**Review of activities and future developments**_ When the Oak Field Old Student Association CIO was established in 2021, but I am delighted to report that we continue to reach out to our 500 adults with learning disabilities in the City and County of Nottingham. The annual Christmas Old Student meal held at Oak Field School in December 2025 was once again well attended and much enjoyed. ## **Residential Visits** There was a residential visit to St Michael’s, Hathersage, Derbyshire in June 2025 and this was very well supported by volunteers, making the weekend a great success. As noted previously Some parents note that such annual residential provide the only break that the family gets each year. The visit was supported by a grant of £1000 from Fundays in Nottinghamshire for which we are very grateful. Plans are in place for a return to Hathersage in 2025. In 2025 a large party of students went to see Jack and the Beanstalk at Nottingham Playhouse. This is always an enjoyable evening. ## **Arts Activities** The Nottingham Theatre of Citizens continues to thrive, meeting at the Girls High School. This Spring they performed a production of King Lear to a full house at The Space, the stateof-the-art theatre at the Girls High School. Magenta Dance Group continues to meet at Dance4 (Fabric) The group is very popular and the standard of their work continues to be of high quality. The Poetry Group met again in the Spring and Summer Terms 2025. Numbers are relatively small but for those who join there is real enthusiasm. For some recovering from mental distress due to lockdown this course has been a lifeline. A range of artists and poets provide a very stimulating course. These evening courses are largely funded by very generous support from Fundays in Nottinghamshire. We continue to send birthday cards, a newsletter and Christmas Cards to all former students. With some 500 this is quite a task. We held a very successful Christmas card party at the beginning of December and with the team managed to sort nearly five hundred cards that afternoon. The cost of postage continues to be a challenge – 500 second class stamps is costing £435 each time, but we know how important a card through the letter box is to our old students. For some it may be the only card. To send a birthday card, Christmas card and newsletter costs about £1300 a year. The activities provided make it possible for them to share enjoyable experiences and to feel better about themselves hopefully leading to happier lives. ## **Funding** At present our largest provider of funding is happy to support the evening activities but as a CIO we seek further funders so that the work can be supported and maintained. We are pleased to acknowledge support from Fundays in Nottinghamshire The Thomas Farr Charity Thomas Edward Clarke Trust Winifred Eileen Kemp Trust A generous anonymous donator ## **Our Team** The trustees are impressed with the skilled, dedicated and kind personnel and volunteers who run the events organised and funded by the CIO. Providing support for the most vulnerable adults in our City requires people with a particular skill-set, and we are indeed fortunate that such individuals lead on our activities. ## _**Reserves policy and risk management**_ During the year the trustees have reviewed progress against the objectives and as part of that process have carried out a review of the risks which face the charity. All such risks are considered low risk by the trustees. An annual review will continue in addition to a review whenever a significant change to policy, people or procedures takes place. The trustees' target for reserves is that cash of at least an amount equivalent to the subsequent twelve months anticipated expenditure should be held. **Trustees' responsibilities in relation to the financial statements** In carrying out due diligence trustees are required to: - ♣ select suitable accounting policies and then apply them consistently. - ♣ make judgements and estimates that are reasonable and prudent; and - ♣ prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. A resolution will be proposed at a Board Meeting that John Clifton be appointed as auditor to the charity for the ensuing year. By order of the trustees: **25th March 2025** (HARIVY COMMISSION IOR ENGiAND WALE5 Recoipts and paymonts accounts CC16* To IhW2024 3ln¥2025 Section A Receipts and paymeiits utyrostrf¢t•d fvnds 741 17N4 AR) 17JJ 1N79 1.144 lJ77 1.141 171 In Sub tot Subtst•l A6Cxhfvndv I￿ty•￿￿ C•sh ftsnd* . Ql11tr Section B Statement of assets aiid liabilities al the end of the period U￿￿trIct*d tunds funts JtÉ End￿Than1 lun& B1 ¢uh lund• Total¢th￿tr)dS Unrostrfct•d fur Rgstrf¢1￿ Endo¥MnDnt furth DqLIS tt F￿1t0￿r talls Dètsiis B4A••ets frYth• C￿rIty'S ovffl Detail 85 Uablllu na p[￿IN￿ Dg*of 0IJIVICQ5