# **Oak Field Old Student Association CIO** Report of Activities of Association June 2021 – December 2022 and Financial Statements for Period Ended: March 2022 Charity No: 1195431 1 |**Contents**|**Page**| |---|---| |Legal and administrative information|3| |Report of the trustees|4| |Statement of fnancial activities|6| |CIO balance sheet|7| 2 ## **Legal and administrative information** ## **Constitution** Oak Field Old Student Association CIO a registered charity governed by its memorandum and articles. Charity number 1195431 ## T **rustees** Glenys Clifton Patricia Lewis Glen Quickfall Tony Slater Rosemary Stewart David S Stewart OBE DL ## **Registered office** Oak Field School, Wigman Road Nottingham NH8 3HW ## **Auditor** John Clifton ## **Bankers** NatWest 3 ## **Report of the trustees for the period ended 31[st] December 2022** The trustees, are pleased to present their report together with the financial statements of the charity for the year 31[st] March 2022. Legal and administration information set out on page 3 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice 2005 - Accounting and Reporting by Charities and Financial Reporting Standard 102 (FRS 102). ## Object of the charity The object of the charity is to improve the lives of children and young adults in Nottinghamshire who suffer from moderate to very severe learning and/or physical disability by funding facilities and services designed to provide fun, friendship, care and stimulation. ## Organisation A board of trustees met four times in the year to administer the charity. The charity has no paid staff and no fees are paid to any director/trustee. ## **Review of activities and future developments** When the Oak Field Old Student Association CIO was established in 2021, we were still battling with the effects of the Covid pandemic, with further lock downs due to Omicron. Many of those with learning disabilities were still shielding and it was unclear whether to meet up socially or not. So, it is much to the credit of the Association that activities continued and we were able to reach out to our 500 adults with learning disabilities in the City and County of Nottingham. There have been two Christmas meals held at Oak Field School in 2021 and 2022 which were well attended and much enjoyed. ## **Residential Visits** There was a residential visit to St Michael’s, Hathersage, Derbyshire in June 2022 and this was very well supported by volunteers, making the weekend a great success. Some parents noted that it was the first break that they had had since before lockdown so was very much appreciated. 4 In September 2022 a group of old students had a week in Keswick, doing conservation work, canoeing and walking. This was a very successful week and bar one day of rain very good weather. These visits were supported by a grant of £3000 from Fundays in Nottinghamshire for which we are very grateful. There was a trip to see Midsummer’s Night Dream performed outdoors by Nottingham Playhouse and another visit to see As You Like It, performed by Ramps on the Moon also at the Playhouse. Both much enjoyed. In 2022 and a large party of students went to the Panto at Nottingham Playhouse. ## **Arts Activities** The Nottingham Theatre of Citizens continues to thrive, meeting at the Girls High School. This summer during the hottest days of the year they performed to packed houses at the Nonsuch Theatre, attended by the Sheriff of Nottingham, the Artistic Director of Nottingham Playhouse and the Chief Executive of Nottingham City. They are already rehearsing for their next production to be performed at Space, the state-of-the-art theatre at Nottingham High School for Girls. Magenta Dance Group continues to meet at Dance4 (Fabric) We have been contacted by care homes about residents with additional mental health issues joining and this has worked well so far. The Poetry Group met again in the Spring Term 2022 and is meeting again in Spring 2023. Numbers are relatively small but for those who join there is real enthusiasm. For some recovering from mental distress due to lockdown this course has been a lifeline. A range of artists and poets provide a very stimulating course. These evening courses are largely funded by very generous support from Fundays in Nottinghamshire. We continue to send birthday cards, a newsletter and Christmas Cards to all former students. With some 500 this is quite a task. We held a very successful Christmas card party in November and with the team managed to sort nearly five hundred cards that evening. Trustees attended NCVS Safeguarding Training for Trustees in 2022. The pandemic has highlighted this even more as the young people are in high-risk groups, many of whom had to shield for long periods. The activities provided make it possible for them to share enjoyable experiences and to feel better about themselves hopefully leading to happier lives ## **Funding** 5 At present our largest provider of funding is happy to support the evening activities but as a CIO we seek further funders so that the work can be supported and maintained. ## **Our Team** The trustees are impressed with the skilled, dedicated and kind personnel and volunteers who run the events organised and funded by the CIO. Providing support for the most vulnerable adults in our City requires people with a particular skill-set, and we are indeed fortunate that such individuals lead on our activities. a ## **Reserves policy and risk management** During the year the trustees have reviewed progress against the objectives and as part of that process have carried out a review of the risks which face the charity. All such risks are considered low risk by the trustees. An annual review will continue in addition to a review whenever a significant change to policy, people or procedures takes place. The trustees' target for reserves is that cash of at least an amount equivalent to the subsequent twelve months anticipated expenditure should be held. **Trustees' responsibilities in relation to the financial statements** In carrying out due diligence trustees are required to: - ♣ select suitable accounting policies and then apply them consistently. ♣ make judgements and estimates that are reasonable and prudent; and ♣ prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. A resolution will be proposed at a Board Meeting that John Clifton be appointed as auditor to the charity for the ensuing year. By order of the trustees: **25th March 2022** 6 ## **Accounts** ## CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts ## Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest E to the nearest E to the nearest E to the nearest E to the nearest E **----- Start of picture text -----**
Al Receipts
Service Charges & Donations 2,060 2,060
Contributions for Trips & Events 3,281 3,281
u Ota ross Income or
2,060 3,281 5,341
AR)
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7 A5 Transfers between funds A6 Cash funds last year end Cash funds this year end CCXX RI accounts (SS) Section B Statement of assets and liabilities at the end of the period **----- Start of picture text -----**
Unrestricted Restricted Endowment
Categories Details funds funds funds to nearest E
Bank Account to nearest E1,937 404
to nearest E
Bl Cash funds
1,937 404
Total cash funds
(agree balances with receipts and payments
account(s))
Unrestricted Restricted Endowment
funds funds funds
**----- End of picture text -----**
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