Annual Return 2023-24
1195421
**Trustees’ Annual Report for the period 1 June 2023 - 31 May 2024 Charity Name: BIG HEARTED VALENTINES BALL Charity Reg. No.: 1195421**
## **Objectives and Activities**
||SORP ref.|As stated in Governing Docum**e**
In the reporting period, the Trus**t**
that the residual effects of the**C**
pandemic on fund raising event**s**
great a risk to the charity and el**e**
further event decisions until mid
earliest.
The BHVB Charity fully embrac**e**
Commission’s guidance on pub**l**
the provision of critical health c**a**
be supplied to local health care
benefit of local patients.
nt
ees considered
OVID-19
still remain too
cted to defer
-late 2024 at the
s the Charity
ic benefit through
re equipment to
units for the|
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17||
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19||
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18||
## **Additional information (optional)**
You may choose to include f **u** rther statements where relevant about:
|Policy on grant making|Para 1.38|As stated in the BHVB’s Grant**M**
Social Investment does not curr
of the BHVB Charity’s activities.
Voluntary work does not curren**t**
BHVB Charity’s activities.
aking Policy.
ently form any part
ly form part of the|
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38||
## **Achievements and Performance**
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|For the reasons outlined in this**r**
no fund raising events were un**d**
reporting period due to extenua**t**
conditions.
The absence of any fund raisin**g**
any disbursement/donations be**i**
eport, there were
ertaken in this
ing external
events prevented
ng made.|
|---|---|---|---|
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Annual Return 2023-24
1195421
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charities financial position remains solvent
with only minimal residual funds.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|It is an aim to hold reserves of not less than
£2,000 to facilitate initial funding of future events.|
|Amount of reserves held|Para 1.22|£882 (assumes a cheque for £210.00, in favour of
British Cycling for fees incurred in 2019, will not be
presented to BVHB’s bank)|
|Reasons for holding zero
reserves|Para 1.22|Reserves were allowed to fall below the £2,000
aim on the basis that in doing so it facilitated the
grant of funds. Such a decision was mutually
agreement of the Trustees.|
|Details of fund materially in
deficit|Para 1.24|Not applicable.|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The main risk for future fund raising event
planning is the probability that funds expended to
organise the event may not be recovered which
would place the charity in a serious financial
position.|
## **Additional information (optional)**
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
## **Structure, Governance and Management**
|Type of governing document|Para 1.25|Constitution (based on Charity Commission
template)|
|---|---|---|
|How is the charity
constituted?|Para 1.25|CIO|
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||Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|By mutual consent and approval by existing
Trustees.|
|---|---|---|---|
## Additional information (optional)
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
## **Reference and Administrative details**
|Charity name|Big Hearted Valentines Ball|
|---|---|
|Other name the charity uses|None|
|Registered charity number|1195421|
|Charity’s principal address|Tyne Depot, Stowey Road, Clutton, Bristol, BS39 5TG|
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or
Dates acted if not for
Trustee name Office (if any) body) entitled to
whole year
appoint trustee (if any)
Gerald Creed chairperson
Christopher Monk
Loraine Morgan-Davies
Martin Sims secretary
**----- End of picture text -----**
## **Corporate trustees – names of the directors at the date the report was approved**
**Director name** Not applicable
## **Name of trustees holding title to property belonging to the charity**
|**Trustee name**|**Dates acted if not for wholeyear**||
|---|---|---|
|Not applicable|||
## **Funds held as custodian trustees on behalf of others**
Description of the assets Not applicable held in this capacity
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Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional) Names and addresses of advisers (Optional information)**
Not applicable
## **Name of chief executive or names of senior staff members (Optional information)**
Not applicable
## **Exemptions from disclosure**
**Reason for non-disclosure of key personnel details**
Not applicable
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
|**Signed** **on behalf of**|**the charit**
**y’s trustees**||
|---|---|---|
||||
|**Signature(s)**|||
|**Full name(s)**|Gerald**C**
reed|Martin Sims
Secretary
14 February 202**5**|
|**Position**|Chairper**s**
on||
|**Date**|14 Febru
ary 2025||
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Big Hearted Valentines Ball
Annual Statement of Accounts
## **BIG HEARTED VALENTINES BALL Charity No. 1195421**
## **Statement Of Annual Account - 2023/24**
**----- Start of picture text -----**
(Unrestricted Funds) 2023/24 2022/23
Balance Brought Forward £ 882 £ 10,006
Receipts
Donations £ - £ -
Other £ - £ -
Total Receipts £ - £ -
Payments
Costs/Expenses £ - £ -
Donations (Disbursements) £ - £ 9,124
Total Payments £ - £ 9,124
Balance (as at year end) £ 882 £ 882
Statement Of Assets & Liabilities
NATWEST Current Account £ 882 £ 882
Investments £ - £ -
Property £ - £ -
Creditors (see list below) £ - £ -
De b tors see ist e ow ( l b l ) £ - -£ 210
Total £ 882 £ 672
Summary Of Creditors & Debtors
Creditors
n/a £ -
Debtors
British Cycling fees Feb 2020 cheque £ 210 See note 1
**----- End of picture text -----**
**NOTE 1 -** Cheque #000013 was issued in February 2020 in favour of British Cycling for £210.00 for fees arising from their support of the BHVB Cycling Challenge 2019. The cheque has not been cleared through the bank and has been recorded as a liability for 5 years. If the cheque were now to be presented for payment, BHVB's bank would seek approval to honour the payment from BHVB's Trustees. It is therefore agreed by the BHVB Trustees (in approving this Statement of Annual Accounts) that the £210.00 liability should now be accounted as valid charity funds and remain so until such time as further action/decision is required. To maintain visibility (aide memoire and for future Trustees), this note shall continue to form part of the Statement of Annual Accounts until such time as it can be deleted.
Prepared By: M SIMS, Trustee BHVB 14 February 2025
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