## **Trustees’ Annual Report for the period**
**From 1 June 2021 To 31 May 2022**
## **Charity name: BIG HEARTED VALENTINES BALL**
**Charity registration number: 1195421**
## **Objectives and Activities**
||SORP reference|To raise money with whic**h**
equipment and services f**o**
and establishments withi**n**
benefit their patients by h**e**
by giving the doctors and
access to equipment whi**c**
which may not be access**i**
budget.
In response to the COVID
BHVB Charity’s Trustees**d**
temporarily suspend expe
raising events in 2021/22**a**
considered to be risking t**h**
existing funds with little pr**o**
achieving an income grea**t**
expenditure.
The COVID-19 pandemic
BHVB by effectively prev**e**
from running its normal fu**n**
It impacted sponsor’s con**f**
scope to provide discretio**n**
support to the charity. Ad**d**
hospitality industry was in
provide the necessary fac
confidence of event atten**d**
public events was also ne**g**
The conception of the BH**V**
embraces the Charity Co**m**
guidance on public benefi**t**
provision of critical health
be supplied to local healt**h**
benefit of local patients.
The Trustees believe that
economic conditions will r**e**
to purchase
r NHS hospitals
the UK in order to
lping to save lives
other medical staff
h they need but
ble from their NHS
-19 pandemic the
ecided to
nditure on fund
s this was
e Charity’s
spect of
er than the
impacted the
nting the charity
d raising events.
idence and their
ary financial
itionally the
a weak position to
ilities and the
ee’s to attend
atively affected.
B Charity fully
mission’s
through the
care equipment to
care units for the
in due course
cover thereby|
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17||
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19||
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18||
making further events financially viable so that the ultimate aim of BHVB to raise funds for public benefit will be re-established.
## **Additional information (optional)** You may choose to include further statements where relevant about:
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SORP reference
Policy on grant making Para 1.38 BHVB has a Grant Making Policy where the
principle is that senior health care
professionals, engaged by local NHS Trusts,
are requested to identify candidate
equipment that would deliver direct patient
benefits but which cannot be funded by
current NHS budgeting streams.
Policy on social investment Para 1.38 Social Investment does not currently form
including program related
any part of the BHVB Charity’s activities.
investment
Contribution made by Para 1.38 Voluntary work does not currently form part
volunteers
of the BHVB Charity’s activities.
Other
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## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|For the reasons outlined in this report, there
were no events undertaken in this reporting
period due to extenuating external
conditions..
However, the activities of the charity in
previous years have delivered tangible
benefits to the public and this is expected to
be reflected in future activities as economic
conditions return to pre-pandemic norms.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|No events were organised in this period as
the Trustees considered the prevailing
economic conditions presented too high a
risk to existing BHVB funds.|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
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Review of the charity’s Para 1.21 The charities financial position is stable
financial position at the end
albeit stagnate due to prevailing economic
of the period
conditions arsing from the COVID-19
pandemic.
Funds have not been disbursed as we are
awaiting candidate equipment proposals
from associated senior health care
professionals.
Statement explaining the Para 1.22 It is aim to hold reserves of not less than
policy for holding reserves
£2,000 to facilitate future events.
stating why they are held
Amount of reserves held Para 1.22 In excess of £2,000.
Reasons for holding zero Para 1.22 Reserves could be allowed to fall below the
reserves £2,000 aim on the basis that in doing so
would facilitate a grant of funds. Such a
decision would be by mutual agreement of
the Trustees.
Details of fund materially in Para 1.24 None
deficit
Explanation of any Para 1.23 There are no concerns about the BHVB
uncertainties about the
charity being able to continue to operate as
charity continuing as a going
a going concern.
concern
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## **Additional information (optional)**
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The charity’s principal Para 1.47 Funds raised at events organised by and on
sources of funds (including behalf of BHVB.
any fundraising)
No staff have been employed at any time by
BHVB.
Investment policy and Para 1.46 No specific investment policy is required by
objectives including any
BHVB since it is planned that funds raised
social investment policy
will be disbursed within 6-12 months.
adopted
A description of the principal Para 1.46
Economical volatility impacting sponsors
risks facing the charity
flexibility to support and donate to the events
the charity runs.
The current financial instability in the
expected cohort of event/charity supporters
reducing their willingness to expend ‘free’
funds.
No existing funds of BHVB are exposed to
any risk (beyond stability of the UK banking
system).
Other
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## **Structure, Governance and Management**
|Type of governing document|Para 1.25|Constitution (based on Charity Commission
template)|
|---|---|---|
|How is the charity
constituted?|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|By mutual consent and approval by existing
Trustees.|
## **Additional information (optional)**
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Policies and procedures Para 1.51 Not applicable.
adopted for the induction and
training of trustees
The charity’s organisational Para 1.51 The BHVB charity is managed directly by the
structure and any wider
Trustees. Points of policy or fund raining
network with which the
strategy are discussed and agreed by the
charity works
Trustees.
Sub-task(s) may be allocated to a Trustee(s)
but the board of Trustees retain overall
responsibility for all actions, outcomes and
risks taken on behalf of the charity.
Relationship with any related Para 1.51 There are no relationships with other parties
parties
or subsidiary organisations.
Other
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## **Reference and Administrative details**
|Charity name|Big Hearted Valentines Ball|
|---|---|
|Other name the charity uses|None|
|Registered charity number|1195421|
|Charity’s principal address|Tyne Depot, Stowey Road, Clutton, Bristol, BS39 5TG|
**Names of the charity trustees who manage the charity**
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Name of person (or
Dates acted if not for
Trustee name Office (if any) body) entitled to
whole year
appoint trustee (if any)
Gerald Creed
Christopher Monk
Loraine Morgain-Davies
Martin Sims
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Corporate trustees – names of the directors at the date the report was approved
**Director name** Not applicable
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for wholeyear**||
|---|---|---|
|Not applicable|||
## **Funds held as custodian trustees on behalf of others**
Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|Not applicable|||
## **Name of chief executive or names of senior staff members (Optional information)**
Not applicable
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
Not applicable
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signed** **on behalf of**|**the charit**
**y’s trustees**||
|---|---|---|
|**Signature(s)**|||
|**Full name(s)**|Gerald**C**
reed|Martin Sims
Secretary
1 February 2023|
|**Position**|Chairper**s**
on||
|**Date**|1 Febru**a**
ry 2023||
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Charity No
BIG HEARTED VALENTINES BALL 1195421
(if any)
Annual accounts for the period
Period end
Period start date 01-Jun-21 To date 31-May-22
**----- End of picture text -----**
## **Section A Statement of financial activities**
|**Recommended categories by**
**activity**
Guidance Notes
**Incoming resources (Note 3)**
**Income and endowments from:**
Donations and legacies
S01
Charitable activities
S02
Other trading activities
S03
Investments
S04
Separate material item of income
S05
Other
S06
S07
**Resources expended (Note 6)**
**Expenditure on:**
Raising funds
S08
Charitable activities
S09
Separate material item of expense
S10
Other
S11
S12
**_Total_**
**_Total_**
S13
Net gains/(losses) on investments
S14
S15
**Extraordinary items**
S16
S17
S18
Other gains/(losses)
S19
S20
**_Reconciliation of funds:_**
S21
S22
1
**_Net movement in funds_**
Total funds brought forward
**_Total funds carried forward_**
**Net income/(expenditure) before investment**
**gains/(losses)**
**Net income/(expenditure)**
**Transfers between funds**
**Other recognised** **gains/(losses):**
Gains and losses on revaluation of fixed assets for the charity’s own use|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05
-
-
-
-
-
-
-
-
-
10,006
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|
|---|---|
||-
-
-
-
10,006|
||-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|
||-
-
-
-
-|
|||
||-
-
-
-
10,006|
||-
-
-
-
-|
||-
-
-
-
10,006|
||-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|
||-
-
-
-
10,006|
||10,006
-
-
10,006
-|
||10,006
-
-
10,006
10,006|
|||
## **Section B Balance sheet**
|**Fixed assets**
**Intangible assets (Note 15)**
**Tangible assets (Note 14)**
**Heritage assets (Note 16)**
**Investments (Note 17)**
**_Total fixed assets_**
**Current assets**
**Stocks (Note 18)**
**Debtors (Note 19)**
**Investments (Note 17.4)**
**Cash at bank and in hand (Note 24)**
**_Total current assets_**
**Creditors: amounts falling due within**
**one year (Note 20)**
**_Net current assets/(liabilities)_**
**_Total assets less current liabilities_**
**Creditors: amounts falling due after**
**one year (Note 20)**
**Provisions for liabilities**
**_Total net assets or liabilities_**
**Funds of the Charity**
**Endowment funds (Note 27)**
**Restricted income funds (Note 27)**
**Unrestricted funds**
**Revaluation reserve**
**_Total funds_**
Signed by one or two trustees on behalf of all
the trustees|Guidance Notes
B01
B02
B03
B04
B05
B06
B07
B08
B09
B10
B11
B12
B13
B14
B15
B16
B17
B18
B19
B20
B21|**Unrestricted**
**funds**
**£**
F01
-
-
-
-|
**Restricted**
**income**
**funds**
**£**
F02
-
-
-
-|**Endowment**
**funds**
**Total this**
**year**
**£**
**£**
F03
F04
-
-
-
-
-
-
- -|**Total last**
**year**
**£**
F05|
|---|---|---|---|---|---|
||||||-
-
-
-|
|||-|-|-
-|-|
|||-
-
-
-|-
-
-
-|-
-
- -
-
-
-
-||
||||||-
-
-
10,006|
|||-|-|-
-|10,006|
||||||-|
|||-|-|- -||
|||||||
|||-|-|-
-|10,006|
|||||||
|||-|-|**-**
-|**10006**|
||||||**,**|
||||||-
-|
|||-
-|-
-|- -
-
-||
|||||||
|||-|-|-
-|10,006|
|||-
10,006|-|-
-
- 10,006
-||
||||||-
-
10,006|
|||10,006|-|-
10,006|10,006|
|||Signature||M SIMS
G CREED
Print Name|Date of
approval
dd/mm/yyyy
01-Feb-23
01-Feb-23|
CC17a (Excel)
01/02/2023
2