## **Lincolnshire Wolds RDA incorporating carriage driving Charity number 1195402** ## **AGM Minutes 20[th] May 2025** ## **Present** Rachel Pavitt, William Cooper, Caroline Sanderson, Nicky Duncumb, Liz Marshall, Barbara Mohan, Amy McConnell, Joy Crighton, Wendy Beaumont, Shannon Lynch, Faith, Hilary Penny, Lesley Tilbury, Judy Bankes Price, Janet Viner. ## **1 Apologies** Julie Barton, Lydia Strawson, Carol Hill, Gill Neal, Sheena Mayfield, Caroline Sanderson, Barbara Baldock, Binnie Campion, Jeff and Juli Crowe. ## **2 Approval of Minutes of Annual General Meeting held on Tuesday, 19[th] September, 2023.** Minutes of the previous AGM meeting were approved as a true and correct record. Proposed by Wendy Beaumont and seconded by Liz Marshall ## **3 Matters arising** There were no matters arising. ## **4 To receive and approve the Accounts of the Group for the financial period 1[st] April 2024 to 31[st] March 2025.** See attached accounts. ## **Treasurer’s Report** I am pleased to report the accounts for the last financial year to 31[st] March 2025. Starting with the income section of the general unrestricted fund, the points to note are: - Generous dona�ons were received from the Horncastle Farmers Ball, Louth United Chari�es, Phoenix Singers, ELDC and Market Rasen Golf Club (in memory of Alison Ski�). - Fundraising was spearheaded by the hugely successful Casino Night organized by Caroline, plus our garden party, Caroline’s coast to coast walk, the annual Woodcock tabletop sale and the Louth Classic car show. - contribu�ons to our funds and so huge thanks to all the volunteers that give their �me and cooking skills so �relessly. - Riding and carriage income was reduced compared to the previous year due to the extended rest period that Guinness took re his detail issues. - Spare funds con�nue to be invested in term accounts to generate interest income. - Moving to the expenditure section, the additional costs to note are: - Guinness incurred dental costs of £2,126 - gate - The carriage driving coaches incurred training costs of £1,407 and 12 volunteers received first aid training at a cost of £450 - The fundraising expenses relate to supplies for the op up cafes and the casino night meals The net result for the unrestricted funds was a small loss of £722. Turning to the restricted funds, this column relates to the provision for major expenses. We started the year with a reserve of £8,000 for a 4[th] horse, £2,000 for a new carriage and £1,805 for a holiday fund. During the year, we sold Orbit and received an insurance payout for the loss of Danny. We purchased Guinness and Texas and a new carriage. The Trustees decided to make a £10,000 provision for the future replacement of Harry and £7,000 for a new carriage and carry forward the £1,805 holiday provision. This makes up the closing provision of £18,805 and required a £13,250 transfer from unrestricted funds to restricted funds. The closing funds as of 31[st] March 2025 totaled £41,048, held across three bank accounts and a cash float. Hence, we continue to be in a strong financial position. ## **5** . **Coaches Report** Another successful year with many individual participant achievements. 20+ participants ride regularly on Tuesday evenings with Tigger also being used on most of the sessions. He has become popular with participants, allowing them to practice skills in a quieter one to one environment. New Participants are being assessed on a regular basis and are awaiting regular places. Guinness has become a real asset, taking a while to settle into a new way of life, hie is now enabling many participants the opportunity to progress their skills on and off the head rein, Joey continues to be a firm favorite with our younger participants. Texas, our newest arrival, has settled in well and is now able to start his new career as an RDA horse. Harry continues to be a firm favorite with volunteers and participants. We have done lots of varied activities this year including an online dressage competition, lots of hacking around the tracks and our Countryside Challenge courses are becoming increasingly complicated to test everyone’s skills. We have 4 coaches teaching on a regular basis, sessions run so much better when we have enough coaches to run Tigger sessions alongside riding in the arena and hacking out round the tracks. Our pony care sessions are always well received giving participants the opportunity to spend quality time with their favorite pony learning new skills and gaining confidence in handling and leading with easter egg hunts, scavenger hunts and birthday parties. We will hopefully7 run more of these in the future. We had a wonderful Christmas Party this year with games and activities in the arena and a special guest appearance from non-other than Olympic gold medals, Ros Canter, who presented the most improved awards and dressage competition rosettes. She also brought her Gold Medal to show us. Father Christmas (ably assisted by Joey and our driving team) also made a wonderful entrance. A big thank you goes to the pony care team for keeping the ponies looking so well and hoppy in their work. None of this is possible without the continued help and support of our dedicated team of volunteers, however, more are always welcome. ## **6 Group Driving Coach** The driving coaches and support travelled to Stowe last year for a training camp. This session was most beneficial and informative. Guinness worked well and all participants learnt different skill sets. There were also talks and demonstrations from the GB team. This year David had use of a ‘school master’ (horses) at Stowe. This gave an insight in how to confidently carriage drive and top tips were shared. David is hoping to compete in the Nationals on 11[th] July 2025. ## **7 Group Chairman** Good evening and thank you all for coming. Thank you to Nicky for her report on our healthy financial situation, to Joy and Hilary for their reports on riding and carriage driving. It is wonderful to hear your reflections on our _achievements_ from the past year. When I sit to write my AGM speech the first thing I do is to read back through the committee minutes to remind myself of things we have done. I did this as usual and my thoughts were “well this has been an ordinary, routine year”. Yes we’ve had highs and lows along the way, but we’re financially sound, and things seem to be generally working well. This then got me thinking, that to reflect on the year as “ordinary or routine” massively understates what we have done and what we do! A whole year of riding and driving sessions, not to mention Tigger too – no mean achievement when we are all volunteers! Please give a moments thought to the participants and their parents and carers, to the individuals that you especially look forward to seeing each week and the relationship that you have with that person. How they look forward to coming and what they tell their friends and family about RDA and the massive impact that it has on their lives …..it’s not ordinary at all. So, I wish to thank our wonderful coaches and volunteers who help with our sessions. Helping comes in many guises – making refreshments, tacking up, poo picking, sharing knowledge, being kind and supportive to all we see, chatting to participants and their families, teaching and giving encouragement, many ways that we make the ordinary “extraordinary!” There is also a lot that goes on outside of sessions – fundraising, pop up cafes, golf coffee mornings, giving talks, collecting cheques, writing minutes, assessing riders/ drivers, making phone calls, attending meetings, organising rotas, liaising with participants the list goes on. So, again I wish to thank all those who work behind the scenes to ensure the financial security, smooth running and general well-being of our group. There are four four-legged friends who I haven’t mentioned yet and without them we would be nothing. As a group we are exceedingly proud and grateful to Harry, Guiness, Joey and Texas, the work they do for us and the joy they bring is again extraordinary! And in mentioning the “boys” I cannot miss out the fantastic work of the pony care team, their dedication, time, willingness to go the extra mile is truly extraordinary! So, in thinking that last year was routine and ordinary, I totally got it wrong! We are extraordinary and long may it continue!! ## **8 To elect for the forthcoming year the Group Chairman, Treasurer and Secretary** - Current holders are willing to continue and no others made themselves known – Rachel Pavitt and William Cooper co – chair, Nicky Duncumb Treasurer and Wendy Beaumont as Secretary. Proposed by Lesley Tilbury and seconded by Liz Marshall. **9 To re-elect current Trustees.** Existing trustees and committee members willing to continue proposed by Barbara Mohan and seconded by Rachel Pavitt ## **10 To appoint an auditor or independent examiner of the Group, as necessary.** Rebecca Taylor to continue as independent examiner. ## **11 Any Other Business** None and the meeting was declared closed at 7.50pm. CHARITY COMMISSIO FOR ENGLAND AND WALE aTiN, 113tr.e incolnshlre Wolds Rldlno forthe Oi8abl¢d Assgciation Inco oraun arria Drivln No lil Bnyj 1195402 Receipts and payments accounts CC16a For the period from d d319 31st March 2025 Section A Receipts and payments UnrvJtrict8d funds Restricted lunds Endowment fund• Total fund La$t perlod to th• nwr•¥t£ to tho n•Aro•t E tothp n••r•8t E toth¢ n•aro8tE A1 Reeel ts Donations Grant$ Sale of horse InsJfyDce clwm r• lob$ of Ridino carriage le1¥￿3 Mechanica hor58 mi8¢0114n￿1 Unllom sales Bank interest 781 259 781 269 296 277 A2 Asset and Investmont #algB, (see table). Sub total 37.24S 7,500 44,746 41.802 A3Pa ment• Livoty and uje ol Hoije f•Èd •r*l boddin Vtl. lamer and d8niisl Tack and equipment Pur¢hès8 ol bwo horses PurGh8se ol cJrriaue In&uranr Fundraising expen8es Trainin Ile89e ¢osts unilcKm Me¢h#rwcal hor80 Miacell4neou$ 1,840 6,858 1.961 4.581 3.008 4.865 10,750 3.000 1,225 2,102 1,967 2.675 234 875 1.396 37,967 2.225 3.184 905 234 675 1,396 51,717 2,161 30,709 Sub total 13.750 A4 Asset and Invg$im•nt urcha¢••, B•• tabl• Sub totsl 37,967 13,750 51.717 30,709 Net of recelpts/(payments) A5 Transfers betseen funds A6 C45h lund8 last year end Cash fund5 this year end 17221 16,2501 13.250 11,805 18,805 16,9721 10,893 36.215 22,243 48.020 41,048 37,127 48.020 GXX R1 account8 ISSI 2SlQ4r2025 Section B Statement of assets and liabilities at the end of the period Unrestrlcted Restrfctèd lun(ts fund8 to near8st£ to near85t£ Endowment funds to n•aro$¢£ Categorles Dotsils B1 Cash funds Current account 3,380 35 Day Deposit a¢¢ount 95 Day Deposit account Cash float 5.488 13,295 80 Totsl ¢•sh funds 22.243 18.805 Unrgstrlcted lund• lo nearnsiE Restrlet•d fundo to rigarg¥t£ Endowment fund¥ to nwr•¥t£ Details B2 Othor monetary a•8•t• Fund to whlch u¥•t b•lon Detall8 Co8t Iopiionall urr•nt ¥aluo H3 Invostment Fund towhlch •i••t b•lon Detall$ C￿t (Op￿0￿¥1} Current value tloMI 84 A880ts ret•1 ed for th• charlty'• own u•• Fund to whloh rel•t¢¥ Detall8 When duo iona B5 Llabllltle8 S(gned by one or trvstees on behalf of all the trusts8$ SbJnalu Print Name Dale of royal N J DUNCUM8 CCXX R2 aC￿unts ISSI 2510412025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Lincolnshire Wolds Riding for the Disabled Association incorporaling Carriage Driving On accounts for the year ended 31st March 2025 Charity no lif any) 1195402 Sel out on pages 3and4 I￿n￿lnber lo I￿1￿￿e Ir* page numbvrs of a￿d￿]Dn￿l shoets) I report to the trustees on my examination of the accounls of the above charity ('the Tw5t') for the year ended 3110312025. Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance With the requirements of the Charitie8 Act 2011 1.the Act"). I report in resped of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)Ib) of the Act. I have completed my examination. I confim that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect.. accounting records y￿re not kept in accordance with section 130 of the Act or the accounts do not a¢cord wrth the accounting reGord$ I have no concems and have come across no other matters in connection with the examination to which attenlion should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Independent examlnerf8 statement Signed: Dato: li Name: Rebecca Taylor Relevant professional qualification{sl or body Ilf any): Address: 40 Buttercup Lane, Louth LN11 OFQ IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity a¢counts'. directions and guidance for examiners). Give here brief details of any ltsms that the examiner wishes to disclose. IER October 2018 CHARITY COMMISSIO FOR ENGLAND AND WALE aTiN, 113tr.e incolnshlre Wolds Rldlno forthe Oi8abl¢d Assgciation Inco oraun arria Drivln No lil Bnyj 1195402 Receipts and payments accounts CC16a For the period from d d319 31st March 2025 Section A Receipts and payments UnrvJtrict8d funds Restricted lunds Endowment fund• Total fund La$t perlod to th• nwr•¥t£ to tho n•Aro•t E tothp n••r•8t E toth¢ n•aro8tE A1 Reeel ts Donations Grant$ Sale of horse InsJfyDce clwm r• lob$ of Ridino carriage le1¥￿3 Mechanica hor58 mi8¢0114n￿1 Unllom sales Bank interest 781 259 781 269 296 277 A2 Asset and Investmont #algB, (see table). Sub total 37.24S 7,500 44,746 41.802 A3Pa ment• Livoty and uje ol Hoije f•Èd •r*l boddin Vtl. lamer and d8niisl Tack and equipment Pur¢hès8 ol bwo horses PurGh8se ol cJrriaue In&uranr Fundraising expen8es Trainin Ile89e ¢osts unilcKm Me¢h#rwcal hor80 Miacell4neou$ 1,840 6,858 1.961 4.581 3.008 4.865 10,750 3.000 1,225 2,102 1,967 2.675 234 875 1.396 37,967 2.225 3.184 905 234 675 1,396 51,717 2,161 30,709 Sub total 13.750 A4 Asset and Invg$im•nt urcha¢••, B•• tabl• Sub totsl 37,967 13,750 51.717 30,709 Net of recelpts/(payments) A5 Transfers betseen funds A6 C45h lund8 last year end Cash fund5 this year end 17221 16,2501 13.250 11,805 18,805 16,9721 10,893 36.215 22,243 48.020 41,048 37,127 48.020 GXX R1 account8 ISSI 2SlQ4r2025 Section B Statement of assets and liabilities at the end of the period Unrestrlcted Restrfctèd lun(ts fund8 to near8st£ to near85t£ Endowment funds to n•aro$¢£ Categorles Dotsils B1 Cash funds Current account 3,380 35 Day Deposit a¢¢ount 95 Day Deposit account Cash float 5.488 13,295 80 Totsl ¢•sh funds 22.243 18.805 Unrgstrlcted lund• lo nearnsiE Restrlet•d fundo to rigarg¥t£ Endowment fund¥ to nwr•¥t£ Details B2 Othor monetary a•8•t• Fund to whlch u¥•t b•lon Detall8 Co8t Iopiionall urr•nt ¥aluo H3 Invostment Fund towhlch •i••t b•lon Detall$ C￿t (Op￿0￿¥1} Current value tloMI 84 A880ts ret•1 ed for th• charlty'• own u•• Fund to whloh rel•t¢¥ Detall8 When duo iona B5 Llabllltle8 S(gned by one or trvstees on behalf of all the trusts8$ SbJnalu Print Name Dale of royal N J DUNCUM8 CCXX R2 aC￿unts ISSI 2510412025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Lincolnshire Wolds Riding for the Disabled Association incorporaling Carriage Driving On accounts for the year ended 31st March 2025 Charity no lif any) 1195402 Sel out on pages 3and4 I￿n￿lnber lo I￿1￿￿e Ir* page numbvrs of a￿d￿]Dn￿l shoets) I report to the trustees on my examination of the accounls of the above charity ('the Tw5t') for the year ended 3110312025. Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance With the requirements of the Charitie8 Act 2011 1.the Act"). I report in resped of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)Ib) of the Act. I have completed my examination. I confim that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect.. accounting records y￿re not kept in accordance with section 130 of the Act or the accounts do not a¢cord wrth the accounting reGord$ I have no concems and have come across no other matters in connection with the examination to which attenlion should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Independent examlnerf8 statement Signed: Dato: li Name: Rebecca Taylor Relevant professional qualification{sl or body Ilf any): Address: 40 Buttercup Lane, Louth LN11 OFQ IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity a¢counts'. directions and guidance for examiners). Give here brief details of any ltsms that the examiner wishes to disclose. IER October 2018