Valley Park Community Assodatlon Reglstered Charlty No. 1195396 Hnandal AttI￿nts for the year l January 2025 to 31 December 2025 Trustees. annual report for 01 January 2025- 31 December 2025 Charity Name Valley Park Community Association Regtstered Charfty Number 1195396 OBJECTIVES AND AcnvmES Summary of the purposes of the charlty set ¢xrt In Its g¢)vernment document The objetts ofthe CIO are: To promote the benefrt of the inhabitants of Valley Park and the neighbourhood without the distinction of sex, sexual orlentation. race or of politul. reli8ious or other opinions, by associating together the said inhabitants and the iocal authorities, voluntary and other organisations in a common effort to advance edutation and to provide facilities in the interests of social welfare for recreational and leisure-time occupation with the objert of improving the conditions of lrfe for the said inhabltants. In furtherance of these objects but not othen¥ise. trustees shall have power.. To establish, or secure the establishment of. a Community cent￿ and to maintain and manage the same in furtherance ofthese objerts: The Association shall be non-party in politits and non-sectarlan in religion. Summary of the maln actfvfties in relation to those purposes for the publlc benefit, In partlcular, the actlvltles. projects or ser¥kes identlfied in the accounts In keepin8 With the recreational objertNes of the AssOCiatK)n we have continued to Use fundlnB from The National Lottery Awards for All fund to finance a Community Enga8ement Coordinator for 16 hours per week. Improvements to the Communlty Centre Included the Installation of wlndow film to the large windows in the Main Hall, repaintin8 of the Main Hall, and installation of visual beacon5 to all tollets to alert hearing impalred indbviduals in the event of a fire alami. StateM￿t tonfimiln8 whether the trustees have had regard to the 8uid•nce Issued by the Charlty Q>mmlsslon on publlc benefft Regard has been 8iven to Trbennial reV￿W 2017 amendments and to the guidance issued by the Charltycommission on public benefft. Addltlonal informatlon We have an established group of volunteers who give up a considerable amount of time to assist the runnin8 and operations of Valley Park Community Association and the Trustees are extremely grateful for each and every one of tI￿Se volunteers. In particular we have approximatety 90 volunteers who distribute our magazine The Valley Park VoKe" ten months of the year. We also have number of casual volunteers who help out at various events Including the Community Kettle, litter picks and other activities. Trustees, annual report for 01 January 2025- 31 December 2025 ACHIEVEMENTS AND PERFORMANCE Summary of the maln achle¥ements ol the charity. identifying the difference the charitrfs work has made to the clrcymstances of Its beneficlarles and any wider beneffts to soclety as a whole Valley Park Community Association, with a core Commrttee and rnembership scheme and thriving Community Centre continue5 to enhance the wellbeing of locals through both access to high quality facilities and provision of events and activities. VPCA manages not only the Community Centre and k>cal magazine (Valley Park Voicel but employs Centre Manager, Community Engagement Coordinator. and Caretsker. The Community Engagement Coordinator role ha5 continued to allow the proviS￿n of regular events and artivities including Quiz Ni8hts. Community Cafe, Litter PKkin& Seasonal Children's Events. and Santa's Workshops in addition to one-off events. Events such as Bin80 / Quiz & Fish Supper have promoted a strong workin8 relationship with local businesses. These events have proved so successful that we are motivated and are artively seeking funding to continue the Community Engagement Project to enable us to njn more and similar events. Members of the local communlty attended and supported these recreational even15 which provided lots of opportunities for improved soclalisation. to the benefrt of everyone's mental health. Employlng a Community En8a8ement Coordinator to run events benefits the Community, and untll now have aimed to break even on them. Wtth increasin8 Costs, we are now aiming to make a small profrt to mitlgate the Increasin8 costs associated with these events and communication with local stakeholders indKates agreement wrth this stance. We are proud that the Community Centre remains an artive hub for all members of the community. We continue to make small improvements to the infrastructure of the Community Centre whlch include upgrades to the flre system, upgrades to the heating system. installation of tinted film to the large windows in the Main Hall and remedial re.painting of the Mèln Hall. The Centre continues to provide an ideal venue for recreation and lelsure time occupation. We have proartively reached out to local stakeholders including schools. businesses, the local church, current MP and local Councillor In order to enhance our relationshlp for mutual benefft. We continue to improve our sotial media presence and regularly update the website to keep beneficiaries infomied of ongoin8 recreational opportunities at the Centre and hiring availabilitv. The Valley Park Voice has continued to be a source of information to the Community. This publication produces ten edrtions per year in both hard and elertronic copy to ensure inclusion to all beneficiaries. Although we made an expected loss in the year due to a shortfall In Communlty Engagement Projert income and an increase in general overhead5, artion is being tsken to ensure we remain financially stable moving forward. Trustees. annual report for Oljanuary 2025- 31 December 2025 FINANCIAL REVIEW Review of the charlVs financlal posftlon atthe end of the pthiod We are in a stable financial position with no change to our regular Income from the previous year. Atthough expenditure was greater than income, the chartty beneffted from strong reseNes and has absorbed the cost. The main sources of unre5trKted funds during the year were Hirin& Advertlsing in the Valley Park Voice magazine and event fundraFsing. Income is further supplemented bv successful grant applications as detailed below. Expenditure in utilities. salary, and fundralsln8 overhead5 increased in the year,. to mitigate the loss we plan to apply for more grants, market the hall to increase hire income, and actively fundraise. Advertising in the Voice, thou8h decreased. continues to cover printing costs and serves our charitable purposes of maintaining the Community Centre, kee￿n8 beneficiaries Informed of progress and events and activities thereln. In the year the charity recelved the followlng grants.. £500 from Test Valley Borough Council as restricted funds towards the cost of a party to mark the 80 annlversary of VE Day which was utilised in the current year. £1,718 from Test Valley Borough Council as restricted fvnds towards the installation of tlnted film to the large windows in the Main Hall and remedial re-painting of the Main Hall which was used in the current year. £400 from Artion Hampshire as unrestricted funds relating to the Healthwatch Hampshlre project. £500 from Action Hampshire as un￿StrICted fvnds Telatlng to the Safe and Wami Communltles projert. The £13,136 restrirted funds carried forward from the prevlous year were £12,500 from The National Lottery Award5 for All as restrlcted funds towards the ongoln8 Community Engagement Projert, £IO,WO was utilised in the current financial year and £2,51XI to be utilised in the next financial year, and £636 from the Southern Water Communty Grant as restricted funds towards gas and electrlcity costs which was utilised in the current year. Window tinting was installed to the large Main Hall windows at a Cost of £1,2￿) from restricted funds as shown in Centre improvements, and visual beacons controlled by the fire panel were installed to all tollets at a cost of £706 as shown in Centre improvements. A 5CPA deposit of £2.281 was paid in relation to a heating management system which Is to be Installed in the next financial year. a grant towards the full cost of this project has been approved in principle from Test Valley Borough Council to be claimed in the next financial year. Independent examiner costs of £350 a￿ included in &)vernance Costs, and payroll Costs, prevlousty Included in Centre Admlnistration expenses. are no k)nger included as these are now being undertaken in house. The charty have employed an average of 3 staff during the year. There are no employees who receive employee benefits of more than £￿.0[￿1. None of the Trustees have been paid any renumeration or received any beneffts from an employment with the charity in the year. Trustees. annual report for 01 January 2025- 31 December 2025 No Trustee expenses have been incurred by the charity in the year. The charity benefrts from approximatety ￿ volunteers for newsletter distributK)n and a further 20 ad hoc volunteers for events. Statement explalnlng the polky far holdlng reser¥es stati1¥ why thèy are held The charl￿$ unrestrirted expenditure of the past year. excluding centre improvements, has averaged £5,604 per month. To ensure financial resi1￿nce, the trustees aim to maintain unrestricted reserves equivalent to 6-12 months of core operating expenditure. currentty estimated at: 6 months: £33,623 12 months: £67.247 The lower end of thls range1É33,6231 is held as a restrirted reseThe to cover the costs of an orderly wind-down of the charity, should dissolution ever be necessary. This includes anticipated costs such as staff redundancy. flnal utillty bills, legal and accounting fees and contractual obligations. The remaining unrestricted reseNes are available to 5UPPOrt ongoin8 operations and have been partially designated to cover centre improvement costs and costs associated with the Community Engagement Project that exceed the funding re¢eNed. This ensures continuity of servKe delivery and supports the charl￿$ strategic aim of maintainin8 a welcomin8 and accessible community facility. Amount of reser¥es held £33,623 to be held In restrirted resenle for the forthcoming year. Reasons for holdln8 zero reserves Not applicable. Detalls of fund materlaljy In deffldt Not applieable. Explanatlon of any uneertalntles al)out the charity c4X￿ny1ng as a 8olng concern. Not applicable. STRUCTURE, GOVERNANCE AND MANAGEMENT DescTlptlon of charws trusts: Not applicable Type olgovemln8 document Constitution How 15 the charfty eonstltqrted cio Trustees, annual report for 01 January 2025- 31 December 2025 Trustee selectlon methods indudlng detai15 of any constltutional provisions e.8. elettion to post or name of any person or body entitled to appoint one or more trustees Appointment of charltytrustees: 111 At the first annual general meetlng of the members of the CIO all the ¢harty trustees shall retire from office. 121 At every subsequerrt annual Beneral meeting of the members of the CIO. one thlrd of the charrty trustees shall retire from office. If the number of charity trustees 15 not three or a multiple of three. then the number nearest to one-thlrd shall retire from office. but if there is only one tharlty trustee. he or she shall retire,. 131 The charlty trustees to retr￿ by rL*atw shall be those who have been longest In office Sin￿ their last apwntment or reappointment. If any trustees were last appointed or reappointed on the same day those to retire shall lunless they otherwise agree among themselve51 be determined by lot: 141 The vacancles so arislng may be filled by the detision of the members at the annLtal general meetiw any vacancies not filled at the annual general meetln8 may be filled as provided in SUb￿ause{sI of this clause,. 151 The members or the charlty trustees may at any time dedde to appoint a new charlty trustee, whether in place of a charity trustee who has retired or been removed in accordante with clause 15 (Retlrement and removal of charlty trustees). or as an addltional charltytru5tee, provided that the limit specifled In lause 12131 on the number of charlty trustees would not a5 a result be exceeded,. 161 A person so appolnted by the members of the CIO shall retlre in accordance wlth the provlslons of sub