istered Charity N￿ 1195396 nartia A¢counts fr*the ￿ i)tJanuary 2024 to 31 Llecember 2024 Trustees. annual report for 01 January 2024- 31 December 2024 Charfty N￿e Valley Park CommunityAsSc￿latt0n Re815tered Charrty Nwnber I￿5396 OBJEcfivES AND AcnviTIES The objects of the CIO are: iii To promote the benefit of the inhabttants of Valley Park and the ne5ghbouthood without the distinrtion of se& sexual orientation, race or of political. releious or other opinions. bv associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance educ3tion and to Pfovlde facilities in the interests of social welfare for recreational and leisure-time occupation with the object of improving the conditions of lrfe for the said Inhabit￿ts. In furtherance of these objects but not otherwise, trustees shall have power. To estsblish, or Secu￿ the estsbltshment of, a Community Centre and to maintsin and manage the same in furtherance of these objects; The As50Ciation shall be non-party in polrlics and noTrsertarian in religion. Summary of the main activrlies in relatson to those purposes forthe public benefft. In particulw. the actfvltles. projects orservkes Wentllled In thè xcounts In keeping with the recrèètion31 objÈrtivÈs of thè Association WÈ have continued to use funding from The National Lottery Awards All fund and a Hampshire County Councilk)r Grant to finance a Community En8a8ement Coordinator for 16 hours perweek Improvements to the Community Centre included the installatton of a large screen in the Main Hall. Commisslon on public benefft Regard has been given to Triennial review 2017 amendments and to the guidano issued by thè Charity Commission on public bener Adlrrtlonal Inform*ion We have a band of volunteers who 8ive up a considerable afflount of time to a5SiSt the runnin8 and operations of Valley Park Community A55LKiation and the Trustees are extremelygrateful for each and every one of those volunteers_ In particular we have approximately 90volunteers who distribute our Maga￿￿e Ihe Valley Park Voice- ten months of the year. We also have number of casual volunteers who help out at variovs events induding the Community Kettle, Iltter plcks and other artivities. ACHIEVEMENTS AND PERFORMANCE Summary ofthe rnaln athknments ofthe d￿rfty. [kntify￿ the dlfferencethe charwswork Trustees. annual report for 01 January 2024- 31 December 2024 Valley Park Community Association has continued to thiive wrth 3 corè C(xnmittee and membership scheme. VPCA manages not only the Communttycentre and lotal magazine Ivalley Park Voicel but employs a Centre Manager, Cc*nmunty Engagement Coordinator. and Caretaker. aeanI￿ is outsourced to improve reliability of this Service. The Communtty Engagement C(KJrdiDator role has continued to allow the provision of a Comrnunity Summer Fayre, Litter Picki￿ Halloween Events. Christmas Fayre and Santa'5 Workshop5. Events such ès Bingo l Qui2 & Fish Supper have promoted a sirong working relationshrp with local businesses. These events have proved so successfvl that we will continue to run more and similar events irt the very near future. Members of the h)cal community attended and supported these recreational events which provided lots of opportunities for improved 50cÉali5ation. to the benefit of everyone's mental health. Employing a Community Engagement Coordinator to run events beneffts the Community. $0 whilst we would like to make a small amount of money on these the main aim is to bring the Communlty together and for them to have a focal point that is a friend￿. safe. and welcoming place to corne to... Ihe Centre of the Communityl I hope that this wll promote more hirers, and more income for us to relnvest. We continue to make small irnpnwements to the tnfrastrurture of the Community Centre whith include upgrades to the fire panel, upgrades to the heatin8SyStem, refurbishing the stacking chai to extend thetr lifespan. and repainting of the toilet area. The Centre continues to provide an ideal venue for recreation and leisure time occupatr"on. We continue to improve our social media presence and regularly update the websÉte to keep beneficiaries informed of ongoing recreational oppwtunities at the Centre hiring availability. The Valley Park Volte has continued to be a source of information to the Community. This publication produces ten editions per yew in both hard and electronic copy to ensure indusion to all beneficiaries. Although we mafle an experted1055 in the year due to a shortfall in Community Engagement Project income. we remain financialw stable moving fo￿ard. FINANCIAL REVIEW Review of the charrvs finano41 p(￿lt10n at the end of the pwtod We are in 3 5ecuie financial position having marketed oursefves to encourage increased usage of the Centre as venue hire ￿M31n5 our main income stream. The m31n sources of unrestricted fund5 during the yearwere Hirir& Athrtising in the Valley Pafk VoKe magazine and event fundraising. Advertising in the Voice. though decreased. o)ntinues to cover prlnting costs and serves our charitable wrposes of maintaininB the C￿￿munity CeTht￿. keeping befteficiaries informed of progress and events and acbvityes therein. The last year has been challenging with a continued de￿ase in hire income due to a redurtion in re8ulaf hi￿5 which we are looknng to re50fve in the nert fe44 month> In the year the charity received the followin8 grants.. Trustees, annual report for 01 January 2024- 31 December 2024 £20,(KxI from The National Lottery Awardsfor All 85 re5trirted funds towards the ongoing Community Engagement Projec¢ £7.5￿ wa5 Utilised in the current financlal year, £lO,OCM) to be ￿lliSed in the next financial year. and £2.5LKI to be utilised in the following financial year. £2,336 from Test Valley Borough CcMJnul a5 restricted funds towardsthe instsuation of a large screen in the Main Hall whith was utilised in the current year. £I.(KK) from SoLrthern W*er as restricted hjnds toward5 gas and electric¢ty costs, £364 was utilised in the current year. ￿mainI[B fund5 to be utilised in the next financial year. The £492 restricted funds carried forward from the previous year were Eranted from Test Vallev Borou8h Council as restricted funds towards the on80in8 Community Engagement Projert and were utilised In the currentyear. A large screen was installed at a costof £.3114 a5 shown in the Purchase of Fixed Assets. Payroll seNlces C05LS of £664 a￿ included in Centre Administratknn expenses. The charity have employed an average of 3 stsff during the year. There are no employees who receive employee benefits of more than £60,(th. None of the Trustees have been paid any ￿numeratIon or received any benefits from an employment with the charity in the year. No Tnjstee expenses have been incurred lry the charrty in the year. The charity benefits from approximately 90 volunteers for r*w$￿tter distributh)n and a further 20 ad hoc volunteers for events. ststement Èxplanin8 the polKyfor holthn8 resw¥es sts11￿ why they art hekl Per the reserve policy= Tr trustee5 wish to ensure that they hold sufficient reserves to cover912 months running cos￿. Financial Year End 2024 unrestricted general expendi￿re minus centre improvements was £63.942 for 12 months. Therefore, to cover 9-12 months running costs. the reserves should be approximately £47.957-£63.942. AnM)unf of reser¥es held £63342112 x 9= £47.957 to be held In reseNe forthe forthcomingyear. Reasons for holdSng ttyo reser¥es Not applicable. Detalls of fund materf4ly kn delklt Not appllcable. ExPlan￿lan of untertalnties aiKrtrt the (harfty as a golbyconceftL Not appllcable. STRUCWRE, GOVERNANCE AND MANAGEMENT Description of ch¥iVstrwl& Trustees. annual report for 01 January 2024- 31 December 2024 Not appltcable Type ofgovemln8 d¢)cwMrt ConstitutiorÉ How is the th¥rity constitu cio Trustee selectlon metlmxls Indudlng detalls of anY￿K￿l￿nal Pr￿￿OnS e4. electlon to post or name of any person or body entyded to appoint one or mort trustees Appointment of tharrtytru5tees'. 111 At the first annual gentral rneetingof the rrwnbus of the CIO all the charity trustees shall retire from offte. 121 At every subseouent annual general meeting of the members of the CIO. one third of the charity instees shall retire from offi￿. Ifthe nurnber of charrty trustees is not threeor a mU￿1ple ofthree, thell the number nearest to onfrthiid shall retlre from office. but rfthere is only one charitytruste¢ he or she shall 131 The charitytwsteesto retire by rotation shall be those who have been longest in office since their last aPkW)IntmeN ￿ reappointment. tf arwtrustees were last apwinted or reappointed on the same daythose to retire shall lunle5Sthev othenwise agree among themsetwesl be detem)ined ￿ lot., 141 The vacancies so arising may be fElled bythe decisKM) of the members at the annual generas meetin& aryvacancies notfilled at the annual general meeting may ￿ filled as prO￿ded in sub-cLquse151 of this clause., 151 The rnembers or the charitytrustees may at anytime d￿de to akp)int a new charity trustee. wh*her in place of a charitytrLStee who has reti￿d or been removed in xcordance vith clause 15 {RetIren￿nt and renv)val of charity trustees). or as an additional charitytrustee. pr￿lIded that the limit s￿¥r1ed in tlause 12131 on the number of charity trust￿ w0￿d not as a resutt be exceeded,. 161 A person $0 appointed by the rnembers of the CIO shall reti￿ in accordance with the provisions of sulkclause5121 and131 of this clause. A person so appointed bythÉ charity trusteès Shall retire at the concluston of the next annual general meeting after the date of his or her aprK)intmenL and shall not becounted for the purp)se of detem)ittiA8 which of thethartty trLLStees is to retire by rotation at that meetin8. Reappointment of charity tnjstees.. Any person who retires as a ch8ritytnstee tr4f rotat￿ or by8Nin8 noticeto the CIO IS eligible for ￿appointment. REFERENCE ANO ADMIMISTrATIVE DETAILS Charity Name Valley Park Communty AsKKiation Other name the chartty uses None Reglstered Charlty nwnber 1195396 Charws prlnciple address Commurtity Centre, Pi18rims Ch)se, Valley Parl Chandlers Ford. $053 4ST Trustees. annual report for 01 January 2024- 31 December 2024 Narne5 ofthe charftytrystees who managethe Name of person lor l)ody} entitled to appoint trustee Ilf Trustee name OFFKe Irf any) Robert Jenkins Chair Les Berridge James Crawford Victrchair Treasurer Sarah Mcclelland 0110112024- 18108n024 ioiV)n024- 3VIV2024 10109r2024- 3VIV2024 Peter Gale Me8 Gale io li 12 13 14 15 16 17 18 19 20 None Narne oltrnstees holdingtide to property bel￿￿kn¥t0the dwrlty None FIJNDS HELDAS cusfoDIAN TRusfEES ON BEHALF OF OTHEILS Not 8pplKable EXEMPTIONS FROM DISCLOSURE Reason for Th￿.￿$d0$ure of key personnel detsls Not app1Kab￿. OThER OPTIONALINFORMATI(*I Trustees. annual report for 01 January 2024- 31 December 2024 None. DECLARATION5 Thetrustees dedafethatthey have appwDved thetru*eerf Yeport abo¥e. Signed on behallofthetharfVs tr￿￿ee5 Sitnaturelsl Full namelsl Positson leg Seuetsry. Chabr, etcl CHARITY COMMISSION FOR ENGLAND AND WALES Seciion A Independent £xamine