Valley Park Community Associatlon Registered Charity No. 1195396 FinarKial Acwunts for the ar 1° January 2023 to 31 December 2023
Trustees, annual report for 01 January 2023- 31 December 2023 Charlty Namè Valley Park Community Association Registered Charity Number 1195396 08JEcfivES AND AcnwnES Summary ofthè purptwof the thityset in Its 8(r4ernment The objects of the CIO are: To promote the benefft of the inhatytsnts of Valley Park and the neIghtulho0d without the distinction of sel sexual orientatÈ(Jn, race or of political, reli8i0U5 or other opinions, by a550ciatin8 together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to adwdnce education and to provide facilities in the interests of social welfare for recreational and leisure-time occupation with the object of impromng the condttions of life forthe said inhabitants. In furtherance of these objects but not otheISe. trnstees shall haNt pjwer. To estsblish, or secure the estalShment of. a Community Centre and to ma4ntain and manage the same in fvrtherance of these objects: The Association shall be non-party in polttics and non-se¢tarian in religion. Summary ofthè maln 4¢tr4ilie5 in relation to those PUTr0 for the publk benefft. In partkular. the artivities projects or ser¥ices Identsfied in the counts In keeping with the recreational <)bjectives of the As5(Kiatton we have continued to use funding from The National Lottery Communtty Fund and 8 Hampshire County CouncillorGrant to finance a Cornmunity EnEagement Coordinator for 16 hours per week. Improvements to the Community Cèntre rntluded resurfac1F of the Main Hall floor, installation of a speaker/50und system for the Main Hall. purchase of 3 portable air tooler and installation of hand dryeTS and splashbacks In the remaining WC5 to preventfurther drain blockages caused by hand towels. Statemènt Confimil whetherthe trustses ha¥e had re8ard to the8uldance Issued bythe Charity Commlsslon on public benefft Regard ha5 been given to Triennial rewew 2017 amendments and to the guidance issued by the Charity Commission on public benef Additional inform*ryi We have a band of volunteers who give up a tonsiderable amount of time to assist the running and operations of Valley Park Community SoCiatiOn and the Trustee5 are extremely grateful for each and every one of those volunteers. In particular we have approxtmately vOlUnteerS who distribute our magazine The Valley Park Voice. ten months of the year. We also have number of casual volunteers who help out at various events including the Community Kettle. Iltter picks and other actwities.
Trustees. annual report for 01 January 2023- 31 December 2023 ACHIEVEMENTS AND PERFORMANCE Summary ofthe maln athievemÈnts ofthe tharFty. Identifying the difference the charit5 work ha5 rnade to the circumstances of its benefitiaries any widèr benèffts to society as a whoje Valley Park Community Association has continued to thrive with a core Committee and cornmencernent of a membership scheme. VPCA mana@es not onWthe Community Centre and local rnagazine Ivalley Park Vol) but employs a Centre Manager. C<)mmunity Engagement Coordinator, and Caretaker. Cleaning has been out50urced to improve reliability of this service. The Community Engagement Coordinator fole has continued to allow the provision of a Commuftity Summer Fayre, Dtter Pickin& Halloween Events. ChrtMaS Fayre and Santa's Workshops. New events such as Bin80 & Fish Supper have promoted a strong working latiOnShIp with local businesses. This event has proved so successful thatwe will be running more and similar events in the very near future. Members of the local cornmunity attended and supported these recreational events which provided lots of opportunities for improved socialisation, to the neffit of everyone's mentsl health. Employing a Community Engagement Cixsrdinator to run events benefits the Community, so whilst we would like to make a small amount of money on these the main aim is to bring the Community together and for them to have a focal point that is a friendty, safe, and welcomin8 place to come to... the Centre of the Communttyl I hope that this will promote more hirer5. and more income for us to reinvest. We continue to make small improvements to the infrastructure of the Community Centre which include an up8raded booking system. website. and accounts software. We are now able to take tard payments offering ease of use to anyone using the Centre. Phys1 maintenance has included the resurfacing of the Main H1 floor, removal of an unused WC. installation of an outside tap. and new hand dryers with splashbacks for all remaining Wcs. Following feedback from users. a s)und 5yStem was installed, and portable air cooler purchased for the Main Hall. The Centre continues to provide an Ideal venue for retreation and leisure time cKcupation. We continue to improve oursocial media presence and regulady update the website to keep beneficiaries informed of Ongoi recreational opportunities at the Centre and hirfing availabillty. The Valley Park Voice has continued to be a Sour of infom)ation to the Community. This publication produces ten editions per year in both hard and electronic copy to ensure inclusion to all benefidarles. Our financial situatK)n remains stable. though as we look to the future, our fixed temi utility contract5 are due for renewal in the next year, and we exFeCt a signtficant increase in these costs moving forward. FINANCIAI REVIEW Review ofthe charitvs flnandal po*tkn atthè Ènd oftht pèriod We are in a w)51ttve financial positron having marketed ourselves well to encourage increased usage of the Cefitle as venue hire remains our main income stream. The main Sources of unrestrirted funds during the year were Hirin& A(fvert¥sing In the Valley Park vol magazine and event fundralsing.
Trustees. annual report for 01 January 2023 - 31 December 2023 Advert15in8 in the Voice, though decreased. continues to cover printing costs and serves Oltr charitable purpose5 of maintaining the Community Centre. keeping beneficiaries informed of progress and events and activities therein. In the yearthe charity received the following grants: £I,OLK) from Test Valley Borough Counckl as restritted fvnds towards a warm hub which was utilised in the current year. £5 from Test Valley Borough Council as restrirted fvnds toward5 an Event to celebrate the Coronation of King Chades111 which was utilised in the current year. £400 from the ASDA Foundation as restricted funds towards an Event to celebrate the Coronation of King Charfes111 which was utilised in the current year. £1.( from Hwnpshire County Council as restrirted funds towards the ongoing Community En8agement PrDFrt which was utilised in the current year. £492 from Test Valley Borough Council as restricted funds towards the or8oing Community En8a8ement Proiertto be used in the next firtan¢ial year. The £6,556 restricted hjnds carried forward frcrfn the previous year were granted from The National Lottery Community Fund as restricted fijnds forthe ongoing Community Engagement Projert and were utilised in the current year. A sound system was installed at a c05t of £2,640 as shown in Purchase of Fixed Assets. Independent examiner costs o* £3(KJ are included in (knernance Costs and payroll service5 costs of £590 are included in Centre Administration expenses. The ¢harity have employed an average of 3 staff duringthe year. There are no employees who receive employee benefits of more than £60.(m. None of the Trustee5 have been paid any renumeratKm or received any benefits from an employment with the charty in the year. No Trustee expenses have been incud try the charity In the year. The charity benefits from approximatety Volunteers for newsletter distribution and a further 20 ad hoc vduntsers for events. Statement eMplainin8the wlicy for holthng reser¥e5 StatiThx whythty are held Per the reserve policy: Tr trLtstees wish to ensure that they hold sufficient reserves to cover 12 months running costs." Financial Year End 2023 unrestricted general expenditure mlnus ntre improvements was £56,972 for 12 months. Therefore. io Cover12 months mnnin8 costs, the reserve5 should be approximately £42.729-£56,972. Amount of reserves held £56,972112 x 9= £42,729 to be held in reserve forthe forthcomi year. Reasons for hobdln8 zero reseives Not applicable.
Trustees. annual report for 01 January 2023- 31 December 2023 Dètslls of fund rnaterially in defiut Not applicable. E¥planation of any uncertalntles alx>ut the charlty contInul as a golng concem. Not applicable. sTrucruRE. GOVERNANCE AND MANAGEMENT Description of tharirfs trusts: Not applicable Type of8overnin8 docwne Constitution How is the tharrty constituted cio Trustee select5on methods Indudlng detalls of any Consnal wo¥tsSons e4. electlon to post or name of any person or body entltled to appohrt one or movetrustees Apwintment of chartytrustees.. 111 Atthe first annual geAeral fiing of the membus of the CIO allthe charty trustees shall retire from office. 121 At every subsequent annual general meeting of the members of the CIO, onethird of the charity tnJ5tee5 shall retire from office. If the number of charity trustees is not three or a multie of three. then the nurnr nearest to ontrthird shall retire from offi. Ixrt rfthere is only onecharity trustee. he or she shall 131 The charity trustees to retire by rotati¢>7 shall bethose who have been longest in offKesince their last apkKJintment or reappointment. ff anytrustees were last appointed Of reappcinted on the same day those to retire shall lunlessthev otherwise agree among themselves) be deremiined lot,. 141 Thevacancies so arising may be filled by the decision of the rnernbe atthe annual general meetin& anyvacanctes fillal al the annual general meeting may be filled as provided in sub-dause151 of this clause." IS) The members orthe charity trUS@S may a arytime decide to appjint a new charity trustee. whether in place of a charty trustee who has retired or been removefj in ¢dance with dause 15 (Retirement and removal of charity trusteesl, or as an add¥tional chartty trustee, provided that the limi( specrfied in Clause 12131 on the number of charity trustees would t as a result be exceeded.. 161 A person so aprA)inted by the members of the CIO shall retire in accordance with the provisions of sulauseS12) and131 of this clause. A person so appointed by the charity trustees shall retire at the conclusion of the next annual general meeting after the date of his or her app¥MntmenL and shall not be counted fwthe purpose of determining which of the charity trustees Is to retire by rotation at that meetin8. Reappointrnent of charitytru5tees: Any person who retire5 as a charrtytrustee by rotation or byÉr¥ing )tICe to the CIO is eli8ible for reappointment.
Trustees, annual report for 01 January 2023- 31 December 2023 REFERENAND ADMINISTIIATIVE oAlLs Charity Name Valley Park Community Association Other n3me the tharity Iises None 1195396 Charws prfndple address Communrty Centre. Pilerims Closè. Valley Park. Chandlers Ford. S053 4ST Names of the charttytrustees Tho manage the charlty Name of person lor l>odyl entitSed to appolnt trustee Ilf Trnstee name Office {If any) Dates arted if Trgtfor whole Robert Jenkins Chair Les 8erridge James Crawford Vice-chair Treasurer nda Gray Sar8h Mcclelland Secretary oi/oin023- 2810212023 io li 12 13 14 15 16 17 18 19 20 Corporate tnees-narnesofthe thre(tths attht date the rtportw&s appry>ved None Name of trnstees tldIng thle to property beIlthe drIty None
Trustees, annual report for 01 January 2023- 31 December 2023 FUNDS HELDAS cusfoDIAN TRUStEES (Y4 eEHALF OF OThERS Not applicable EXEMPTIONS FROM DISCLOSUAE Reason for DonvthdosuTr of key pÈtsonntl dètsils Not applicable. OThER OPTIONAL INFORMATION None. DECLARATIONS The trustees declare thatthey havè appm¥ed thè report ab(we. 518ned on behalfof thè tha . Slgnaturelsl Full namels) Posiiion leg Seryetary* Chair, etrl (L. Dat• 3 oL,LLtr
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Section A Independent Examine¢s RÈport Reportto the trusteesl mernbefs of Valley Park Community Association On a¢tounts for the year 31 December 2023 Charlty no Irf any) 1195396 Set on pa8es i-io I reportto the trustee5 on my examination of the accounts of the above charity 1.the Trusfl for the year ended 3111212023. Responslbllltles and basls of A% the chartty truseS of the Trust. you are responsible for the preparation ofthe report accounts in accordarKe with the requirements of the Charities Act 20111.the Arfl. I report in respect of my examination of the Trnsvs accounts carried out under sertion 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions Ven by the Charity Commission under 5ertion 14515llbl of the Act. Indèpendent examinerf5 Statement I have completed my examination. I confirm that no material matters have come to my attention rn connection with the examination which Elves me cause to believe that in. any material SpeCl ac¢ountirbg recordswere not kept in rdance with section 130 of the Act or the accoLFnts do not atcord with the accountin8 records I have no wncerns and have come across no other matters in connectSon with the examination to which attention should be drawn in order to enable a proper understsnding of the accounts to be reached. 1&102 BarkerBarnes & CO Ltd Relevant profe55lonal qLSalifi¢ation{s1 or body Irf anvl: ICAEW 9 Horseshoe Drive. Romsey. Hampshire. S0517TP
Section 8 Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts- directions and guidance for examiners). Glve hère brief detalls of any Items that the examlner wlshes to dlsclose.
CHARITY COWA15510 FO ENGLAND ANO WALE 1116316 Recei tsand ments accounts CC16a F(vthp ol-23 Tts Section A Receipts and payments Total lunds Lasiy•ar A1 R•1 Foom bre J43 147Y4 471 lJ82 25.40$ 47 16.f67 36 4T1 43 55•t an TOtalts •7J A3PA ste IIAwnèprm TEl8r& Irl 51? 1J.I iJ,No 17N77 &J28 2,148 $6.6JS J.t98 4J70 1191 1194 &822 305 J24 F*n Y3 I,T3Z Fu91e¥effj5 45fj1 4A13 76.99S Sub totsl Sub lot•1 82.521 71.942 IlrtofrncwpW{ts) TOA86 A6 Ca8hluThJ8 last yfrvqnd 6463 7Q,366
Section B Statement of assets and liabilities at the end of the period Unrèstrict8d Restrided furwJ8 Endowmpnl C3ie90rf05 B1 Cash fvnds 6360 492 Details Dd¥iLs ¢harWs us¢ CCTV OÈtsils B5 LlalJlllU05 Dale of i3/31L 10