## Little Village Learners and Fun Track
Charity number 1195394
## Annual Report and Financial Statements
for the year ended 31 July 2024
## Little Village Learners and Fun Track
Annual Report and Financial Statements for the year ended 31 July 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 to 11|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Little Village Learners and Fun Track
## Trustees' report for the year ended 31 July 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Lyndsey Kata Natalie Kata Claire Wardley Michael Halstead
## **Charity number**
**Charity number** 1195394 Registered in England and Wales **Registered and principal address Bankers** Mytholmroyd Community Centre Barclays Bank Natwest Caldene Avenue 39/47 Commercial Street Mytholmroyd Halifax HX7 5AF HX1 1BG
## **Registered and principal address Bankers**
## **Independent examiner**
Katy Sargeant ACA
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) association formed on 4 August 2021 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Little Village Learners and Fun Track
## Trustees' report (continued) for the year ended 31 July 2024
## **Objectives and activities**
## **The charity's objects**
The development of children and young people by
- 1) Promoting their care and safety;
- 2) Promoting their education and promoting parental involvement
- 3) Promoting their health and wellbeing
- 4) Providing services to support them and their families and carers
- 5) Providing services to individuals holding membership of the CIO
- 6) furthering the aims of the Pre-School Learning Alliance
## **The charity's main activities**
Established in 1977, we are a friendly, lively playgroup situated in the local Community Centre. We offer a safe, stimulating and fun environment for children aged 14 weeks to 11 years old. We are Ofsted approved and have funded places available for children over 3 years and, where eligible, 2 year olds. Our aim is to help your child to socialise with other children and to learn skills through free-play and focused activities.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the development and education of children and young people.
## **Achievements and performance**
We have continued to provide affordable childcare in the local area and carried out internal fundraising to support our sustainability.
## **Financial review**
The net expenditure for the year was £12,327, including net income of £2,325 on unrestricted funds and net expenditure of £14,652 on restricted funds after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £84,013.
The operating reserve will be reviewed and adjusted by the Trustees, Management Committee and setting Management Team, monthly, in response to internal and external changes. Definitions and Goals The 'Operating Reserve Fund' is defined as the fund set aside by the Trustees and Management Committee. The minimum amount to be designated as operating reserve will be established as an amount sufficient to maintain services for a set period of 3 months. The target minimum operating reserve fund is equal to 3 months of average recurring operating costs, which we estimate to be £60,000.
The Management Committee Officers are responsible for ensuring that the Operating Reserve Fund is maintained and used only as described in this policy. The purpose of this reserves policy is to build and maintain an adequate level of unrestricted funds to support the organisations day-to-day operations in the event of unforeseen shortfalls. The reserve may also be used for one-time, non-recurring expenses.
This policy will be reviewed yearly and whenever there are significant changes in staff hours or numbers. We are currently slightly above our minimum reserves level, however given the ongoing economic uncertainties, trustees are comfortable with this, and in light of the suggested improvements required in financial management, will consider best use of these excess funds.
Approved by the board of trustees on 14/5/25
Lyndsey Kata (Trustee)
3
## Little Village Learners and Fun Track
## Independent examiner's report to the trustees of Little Village Learners and Fun Track
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2024, which are set out on pages 5 to 11.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since the CIO's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a fellow of ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant ACA
14/5/25
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Little Village Learners and Fun Track
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 July 2024
|Notes
2024
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
-
Fees
183,445
Milk rebate
321
Bank interest
408
Fundraising
2,825
Other income
335
**Total income**
187,334
**Expenditure on:**
Salaries and NI
(3)
171,151
Administration
102
Bank and card machine charges
144
Milk
1,154
Telephone
-
Subscriptions
-
Fundraising expenditure
93
Insurance
-
Rent and room hire
-
Repairs and maintenance
-
Training
-
Activities, trips, equipment and purchases
5,561
Food
6,086
Laundry and cleaning
-
Professional fees
-
Independent examination
-
Staff gifts
572
Bad debts
2,807
Utilities
-
Depreciation
1,669
**Total expenditure**
189,339
**Net income / (expenditure)**
(2,005)
**Transfers between funds**
4,330
**Net movement in funds**
2,325
**Fund balances brought forward**
85,325
**Fund balances carried forward**
(4)
87,650|2024
Restricted
funds
£
102,265
-
-
-
-
-
102,265
90,730
1,306
59
-
1,641
347
-
804
9,622
1,157
880
3,374
-
31
220
2,016
-
-
400
-
112,587
(10,322)
(4,330)
(14,652)
14,652
-|2024
Total
funds
£
102,265
183,445
321
408
2,825
335
289,599
261,881
1,408
203
1,154
1,641
347
93
804
9,622
1,157
880
8,935
6,086
31
220
2,016
572
2,807
400
1,669
301,926
(12,327)
-
(12,327)
99,977
87,650|2023
Total
funds
£
155,481
151,436
-
133
2,266
4,475
313,791
236,592
1,825
257
1,121
1,648
523
454
838
8,400
1,211
125
11,669
5,942
26
-
1,800
104
650
1,800
310
275,295
38,496
-
38,496
61,481
99,977|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
## Little Village Learners and Fun Track
## Balance sheet
|as at 31 July 2024
2024
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
3,637
**Total fixed assets**
3,637
**Current assets**
Debtors and prepayments
(6)
13,187
Cash at bank and in hand
(7)
75,548
**Total current assets**
88,735
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
4,722
**Total current liabilities**
4,722
**Net current assets / (liabilities)**
84,013
**Net assets**
87,650
**Funds**
Unrestricted funds
87,650
Restricted funds
-
**Total funds**
87,650|2024
Restricted
£
-
-
-
-
-
-
-
-
-
-
-
-|2024
Total
£
3,637
3,637
13,187
75,548
88,735
4,722
4,722
84,013
87,650
87,650
-
87,650|2023
Total
£
621
621
13,144
89,805
102,949
3,593
3,593
99,356
99,977
85,325
14,652
99,977|
|---|---|---|---|
The financial statements were approved by the board of trustees on 14/5/25
Lyndsey Kata (Trustee)
6
## Little Village Learners and Fun Track
## Notes to the accounts
## for the year ended 31 July 2024
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt.
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Fixtures and fittings: over 5 years Computer equipment: over 3 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
## Little Village Learners and Fun Track
## Notes to the accounts continued
## for the year ended 31 July 2024
|**2 Grants and donations**
Calderdale Met. Borough Council (CMBC)
Neighbourly
The Rotary Club
Leeds Community Foundation
Other donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2024
Unrestricted
funds
£
-
-
-
-
-
-|2024
Restricted
funds
£
100,373
500
1,392
-
-
102,265|2024
Total
funds
£
100,373
500
1,392
-
-
102,265
2024
£
249,886
13,336
(5,499)
4,158
261,881|2023
Total
funds
£
154,454
-
-
978
49
155,481
2023
£
231,123
11,630
(9,812)
3,651
236,592|
|---|---|---|---|---|
The average number of employees during the year was 18.4, being an average of 11.9 full time equivalent (2023: 21.5, 13.2 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
Amount of any contributions outstanding at the year end
**4 Restricted funds**
Balance b/f
Incoming
£
£
CMBC - Early Years funding
14,513
76,808
CMBC - Inclusion funding
-
23,565
The Rotary Club
-
1,392
Neighbourly
-
500
Leeds Community Foundation
139
-
14,652
102,265|Outgoing
£
88,883
23,565
-
-
139
112,587|2024
£
4,158
191
Transfers
£
(2,438)
-
(1,392)
(500)
-
(4,330)|2023
£
3,651
164
Balance c/f
£
-
-
-
-
-
-|
|---|---|---|---|
## **Fund name**
CMBC - Early Years funding
CMBC - Inclusion funding
The Rotary Club
Neighbourly
Leeds Community Foundation
## **Purpose of restriction**
For the supply of free early years provision for 2 to 4 year olds. The transfer relates to the purchase of fixed assets which are unrestricted in use.
To support early years providers in meeting the needs of individual children with Special Educational Needs.
For the purchase of nursery equipment. The transfer is to reflect the assets are unrestricted in use.
For the purchase of nursery equipment. The transfer is to reflect the assets are unrestricted in use.
For the delivery of Phonics Bear Programme.
8
## Little Village Learners and Fun Track
## Notes to the accounts continued
## for the year ended 31 July 2024
|**5 **
**6 **
**7 **
**8 **
**9 **|**Tangible assets**
**Cost**
£
At 1 August 2023
-
Additions
2,438
At 31 July 2024
2,438
**Depreciation**
At 1 August 2023
-
Charge for year
610
At 31 July 2024
610
**Net book value**
At 31 July 2024
1,828
At 31 July 2023
-
**Debtors and prepayments**
Debtors
Prepayments
**Cash at bank and in hand**
Cash at bank
Cash in hand
**Creditors and accruals**
Accruals
Taxation and social security
Other creditors
**Related party transactions**
**Trustee expenses**
**Details of remuneration and benefits**
**Name of trustee**
**Legal authority**
Lynsey Kata
Governing document
No trustee received any expenses during this year or the previous year.
Fixtures
and fittings|£
931
2,247
3,178
310
1,059
1,369
1,809
621
2024
£
12,632
555
13,187
2024
£
73,816
1,732
75,548
2024
£
3,816
715
191
4,722
2024
£
19,287
19,287
Equipment|Total
£
931
4,685
5,616
310
1,669
1,979
3,637
621
2023
£
12,618
526
13,144
2023
£
89,417
388
89,805
2023
£
1,800
1,629
164
3,593
2023
£
19,490
19,490|
|---|---|---|---|
9
Notes to the accounts continued for the year ended 31 July 2024
## Little Village Learners and Fun Track
## **9 Related party transactions continued**
## **Reason for remuneration**
Lyndsey Kata is a trustee and employee of the playgroup. She is employed as the deputy manager, and as such is a key managemnt personnel.
## **Other related party transactions**
|**Other transactions with trustees or related parties**
Ian Walker
Ryan Kata
Wages
Toby Kata
Wages
Son of Lyndsey
Kata
Son of Lyndsey
Kata
Partner of Natalie
Kata
Joinery work for nursery
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**|2024
£
3,015
3,168
83
6,266|2023
£
577
1,936
436
2,949|
|---|---|---|
The payments to Ian Walker were made in accordance with the provisions of the Charities Act 2011, however the employment of Ryan and Toby Kata were not permitted by the charity's constitution. The charity has submitted a request for retrospective approval for these payments for the Charity Commission and is awaiting the outcome. In the meantime, as of November 2024, both employment for both individuals has now ended.
10
## Little Village Learners and Fun Track
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 July 2024
|2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
-
49
Fees
183,445
151,436
Milk rebate
321
-
Bank interest
408
133
Fundraising
2,825
2,266
Other income
335
4,475
**Total income**
187,334
158,359
**Expenditure**
Salaries and NI
171,151
111,733
Administration
102
929
Bank and card machine charges
144
131
Milk
1,154
1,121
Telephone
-
840
Subscriptions
-
267
Fundraising expenditure
93
454
Insurance
-
427
Rent and room hire
-
4,283
Repairs and maintenance
-
618
Training
-
64
Activities, trips, equip. and purchases
5,561
5,112
Food
6,086
5,942
Laundry and cleaning
-
13
Professional fees
-
-
Independent examination
-
918
Staff gifts
572
104
Bad debts
2,807
331
Utilities
-
918
Depreciation
1,669
310
**Total expenditure**
189,339
134,515
**Net income / (expenditure)**
(2,005)
23,844
**Transfers between funds**
4,330
-
**Net movement in funds**
2,325
23,844
**Fund balances brought forward**
85,325
61,481
**Fund balances carried forward**
87,650
85,325|2024
Restricted
funds
£
102,265
-
-
-
-
-
102,265
90,730
1,306
59
-
1,641
347
-
804
9,622
1,157
880
3,374
-
31
220
2,016
-
-
400
-
112,587
(10,322)
(4,330)
(14,652)
14,652
-|2023
Restricted
funds
£
155,432
-
-
-
-
-
155,432
124,859
896
126
-
808
256
-
411
4,117
593
61
6,557
-
13
-
882
-
319
882
-
140,780
14,652
-
14,652
-
14,652|2024
Total
funds
£
102,265
183,445
321
408
2,825
335
289,599
261,881
1,408
203
1,154
1,641
347
93
804
9,622
1,157
880
8,935
6,086
31
220
2,016
572
2,807
400
1,669
301,926
(12,327)
-
(12,327)
99,977
87,650|2023
Total
funds
£
155,481
151,436
-
133
2,266
4,475
313,791
236,592
1,825
257
1,121
1,648
523
454
838
8,400
1,211
125
11,669
5,942
26
-
1,800
104
650
1,800
310
275,295
38,496
-
38,496
61,481
99,977|
|---|---|---|---|---|
11