## **Trustees’ Annual Report for the period** ## **From 1 July 2022 Period start date TO 30 June 2023 Period end date** ## **Charity name: Newbury Lions Club (cio)** ## **Charity registration number: 1195354** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Encouraging service-minded people to
serve their community without personal
reward and encouraging the promotion of
high ethical standards in commerce,
industry, professions, public works and
private endeavours;| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Supporting youth to develop their skills,
capacities and capabilities to enable them
to participate in society as mature and
responsible individuals; Also to help
families who need assistance and
additional help to organisations.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Promoting the Voluntary Sector for the
public benefit by associating with local
authorities to advance education and
provide facilities in the interests of social
welfare to improve the conditions of life
of people in local, national and
international communities; Raising funds
through our fireworks & Speen Fete
which is also helping local people| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference||| |---|---|---|---| |Policy on grant making|Para 1.38|Grants are generally made as single
payments between £50 and £5,000;
The Club will not normally support
applications from large national charities
(unless it is from and for the local branch
use) or charities dedicated to issues
deemed by the Club to be already well
funded;|| |Policy on social investment
including program related
investment|Para 1.38||Youth and children’s organisations
-
sport related groups or individuals,
scouting and guiding, youth club
activities, young people undertaking| overseas assignments; In donations to club Para 1.38 Contribution made by volunteers None or in donations to club Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Have consistently help local people with
everyday grants and improved their living
standards| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Achievements against
objectives set|Para 1.41|Over achieved on all objectives| |Performance of fundraising
activities against objectives
set|Para 1.41|Raised over expectations on all
fundraising activities| |Investment performance
against objectives|Para 1.41|None| |Other||None| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The review has shown that the receipts and
expenditure for the period have maintained
in the financial year. This has allowed
increased spending on welfare and
charitable gifts.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Held for future contributions and a reserve
for future fundraising events| |Amount of reserves held|Para 1.22|£32108| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Fundraising though fireworks display and
other fundraising events plus public
donations| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|None. All monies held in bank accounts| |A description of the principal
risks facing the charity|Para 1.46|No financial risks only lack of support from
public| |Other||None| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Incorporated trust deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|C.I.O| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|By club members vote at AGM| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Within constitution and required training by
Lions Club International| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Part of Lions Club International and UK
District 105.
President and trustees then club members| |Relationship with any
related parties|Para 1.51|Part of Lions Club International and UK
District 105.| |Other||None| ## **Reference and Administrative details** |Charity name|Newbury Lions Club (CIO)| |---|---| |Other name the charity uses|n/a| |Registered charity number|1195354| |Charity’s principal address|40 Nevil Court, Thatcham, Berkshire.
RG19 3PQ| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||John Coleman|President||All trustees are appointed by| ||Judith Colby|Secretary||Club members| ||Andrew Watson|Treasurer||| ||Margo Payne|Vice President||| ||EmilyColeman|Youth chair||| ||Adrian Ho|Welfare chair||| ||Peter Wood|Membershipchair||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name none** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |**audit**|Jeanette Lawrence
(FCCA)|29 Spurcroft road Thatcham Berkshire RG19 3XX| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** n/a ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **None** ## **Other optional information** **None** Declarations The trustees declare that they have approved the trustee$. report above. Signed on behalf of the charity's trustees Sign&tUTelsl Full namelsl Position leg Secretary. Chair, etcl Dats T/t 26 0.5 10 34- ## **Newbury Lions Club Audit Report for period July 2022 to June 2023** To Whom It May Concern: I have carried out an independent review of the accounts presented to me and carried out the following tests. - Income review and sample test of bank statements and income daybook. - Expenditure review and test of bank statements to receipts and expenditure daybook. - Reviewed day books for any unusual items not consistent with prior years. I have presented the balance sheet and income statements for the periods 2022 to 2023 thus enabling year on year trend analysis. ## Accounting Treatment - A £3000.00 deposit has been made for the 2023 firework event in this accounting period. This has been pre-paid on the balance sheet. - A payment to T Etheridge for carpet has debited the bank account £1200. This has been prepaid as the payment was actioned in July. ## Findings - The Charity Income Statement has a net deficit in the period of £10,941 and the Administration account has a net deficit of £151. - The issue with the bank forward dating the payment to T Etheridge is concerning and needs investigating. ## Recommendations - Continue to maintain income and expenditure day books preferably in excel with column and row casting. - Reconcile day books to the bank statements at least quarterly. - Ensure that all reimbursed expenditure has adequate evidence of payment IE valid receipts - Ensure floats are correctly accounted for. I suggest that a separate column is used within income and expenditure to account for this, and that you ensure that they are equal and opposite values at the end of the accounting period. - All receipts and payments should be recorded regardless of whether they contra between accounts. The cash book for receipts and payment should reflect the bank statement. ## Conclusion The review has shown that reserves have decreased in the year mainly due to increased spending on welfare, +£23,021 year on year. The fireworks display costs have increased by £9,941 year on year and revenue was slightly lower than the previous year -£3447 giving a profit of £29,462 (£42,850 in 2022) Jeanette Lawrence (FCCA) 13[th] January 2024 ## Lions Club of Newbury Accounts for Charity Trust INCOME STATEMENT FOR THE YEAR ENDED 30[TH] JUNE 2023 |**Income**
Fireworks
Christmas Float
Donations
Easter Eggs
Berkshire Young Farmers
Face Masks
Speen Fete
Waterways Festival
The Good Exchange "Back to Basics"
Thatcham Fun Day
Other income
Interest
**Expenditure**
Fireworks
Christmas Float
Depreciation
Easter Eggs
Welfare and Charitable Gifts
Waterways Festival
Speen Fete
The Good Exchange fees
Thatcham Fun Day
Other Donations
Motor Vehicle expenses
D/MD/LCI appeals
Other Expenses
**Net Surplus/(Defcit)**
**ASSETS**
Fixed Assets
Pre-payments
Cash|57,566
960
0
0
0
0
3,490
1,267
0
553
3,733
200|**2023**
**£**
67,768
78,709
**-10,941**
**2023**
**£**
36,426|61,013
1,443
0
662
250
0
7,475
0
4,035
0
274
19|**2022**
**£**| |---|---|---|---|---| ||28,104
792
205
0
42,331
284
2,530
0
0
0
99
1,133
3,233||18,163
139
260
447
19,310
64
6,317
419
62
500
0
1,007
583|75,170| ||47
4,200
32,180||251
3,000
44,117|47,270| |||||**27,900**| |||||**2022**
**£**| |||||47,368| ## Lions Club of Newbury Accounts for Administration Fund BALANCE SHEET AS AT 30[TH] JUNE 2023 |**Income**
Subscriptions
Rafes
Functions
Interest
Other Income
**Expenditure**
President Honorarium
Regalia
International & District Dues
Dinner Costs
Insurance
Other Expenses
**Net Surplus/(Defcit)**
**ASSETS**
Regalia (Valuation)
Cash
**LIABILITIES**
Deferred Income
**NET ASSETS**
**ADMIN RESERVES**
Balance B/fwd
Surplus/(defcit) for period|1,060
225
1,736
3
0|**2023**
**£**
3,023
3,174
**-151**
**2023**
**£**
1,778
0
**1,778**
1,929
-151
**1,778**|1,284
41
0
0
72|**2022**
**£**| |---|---|---|---|---| ||0
96
951
1,961
44
122||0
0
1,098
150
44
106|1,397| ||500
1,278||500
1,429|1,398| |||||**-1**| |||||**2022**
**£**| ||0||0|1,929| |||||0| |||||**1,929**| |||||1,931
-1| |||||**1,929**| ## **Newbury Lions Club Audit Report for period July 2022 to June 2023** To Whom It May Concern: I have carried out an independent review of the accounts presented to me and carried out the following tests. - Income review and sample test of bank statements and income daybook. - Expenditure review and test of bank statements to receipts and expenditure daybook. - Reviewed day books for any unusual items not consistent with prior years. I have presented the balance sheet and income statements for the periods 2022 to 2023 thus enabling year on year trend analysis. ## Accounting Treatment - A £3000.00 deposit has been made for the 2023 firework event in this accounting period. This has been pre-paid on the balance sheet. - A payment to T Etheridge for carpet has debited the bank account £1200. This has been prepaid as the payment was actioned in July. ## Findings - The Charity Income Statement has a net deficit in the period of £10,941 and the Administration account has a net deficit of £151. - The issue with the bank forward dating the payment to T Etheridge is concerning and needs investigating. ## Recommendations - Continue to maintain income and expenditure day books preferably in excel with column and row casting. - Reconcile day books to the bank statements at least quarterly. - Ensure that all reimbursed expenditure has adequate evidence of payment IE valid receipts - Ensure floats are correctly accounted for. I suggest that a separate column is used within income and expenditure to account for this, and that you ensure that they are equal and opposite values at the end of the accounting period. - All receipts and payments should be recorded regardless of whether they contra between accounts. The cash book for receipts and payment should reflect the bank statement. ## Conclusion The review has shown that reserves have decreased in the year mainly due to increased spending on welfare, +£23,021 year on year. The fireworks display costs have increased by £9,941 year on year and revenue was slightly lower than the previous year -£3447 giving a profit of £29,462 (£42,850 in 2022) Jeanette Lawrence (FCCA) 13[th] January 2024 ## Lions Club of Newbury Accounts for Charity Trust INCOME STATEMENT FOR THE YEAR ENDED 30[TH] JUNE 2023 |**Income**
Fireworks
Christmas Float
Donations
Easter Eggs
Berkshire Young Farmers
Face Masks
Speen Fete
Waterways Festival
The Good Exchange "Back to Basics"
Thatcham Fun Day
Other income
Interest
**Expenditure**
Fireworks
Christmas Float
Depreciation
Easter Eggs
Welfare and Charitable Gifts
Waterways Festival
Speen Fete
The Good Exchange fees
Thatcham Fun Day
Other Donations
Motor Vehicle expenses
D/MD/LCI appeals
Other Expenses
**Net Surplus/(Defcit)**
**ASSETS**
Fixed Assets
Pre-payments
Cash|57,566
960
0
0
0
0
3,490
1,267
0
553
3,733
200|**2023**
**£**
67,768
78,709
**-10,941**
**2023**
**£**
36,426|61,013
1,443
0
662
250
0
7,475
0
4,035
0
274
19|**2022**
**£**| |---|---|---|---|---| ||28,104
792
205
0
42,331
284
2,530
0
0
0
99
1,133
3,233||18,163
139
260
447
19,310
64
6,317
419
62
500
0
1,007
583|75,170| ||47
4,200
32,180||251
3,000
44,117|47,270| |||||**27,900**| |||||**2022**
**£**| |||||47,368| ## Lions Club of Newbury Accounts for Administration Fund BALANCE SHEET AS AT 30[TH] JUNE 2023 |**Income**
Subscriptions
Rafes
Functions
Interest
Other Income
**Expenditure**
President Honorarium
Regalia
International & District Dues
Dinner Costs
Insurance
Other Expenses
**Net Surplus/(Defcit)**
**ASSETS**
Regalia (Valuation)
Cash
**LIABILITIES**
Deferred Income
**NET ASSETS**
**ADMIN RESERVES**
Balance B/fwd
Surplus/(defcit) for period|1,060
225
1,736
3
0|**2023**
**£**
3,023
3,174
**-151**
**2023**
**£**
1,778
0
**1,778**
1,929
-151
**1,778**|1,284
41
0
0
72|**2022**
**£**| |---|---|---|---|---| ||0
96
951
1,961
44
122||0
0
1,098
150
44
106|1,397| ||500
1,278||500
1,429|1,398| |||||**-1**| |||||**2022**
**£**| ||0||0|1,929| |||||0| |||||**1,929**| |||||1,931
-1| |||||**1,929**|