Trustees’ Annual Report for the period
From 01/04/2023 to 31/03/2024
Charity name: South London Christmas Dinner
Charity registration number: 1195322
Objectives and Activities
| SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is: for the public benefit to promote social inclusion among young people aged between 18 and 25 who are socially excluded from society as a result of their status within or experience of the public care system in particular but not exclusively by the provision events, activities and experiences during the Christmas period. For the purposes of this clause ‘socially excluded’ means being excluded from society, or parts of society, as a result of an individual’s status within or experience of the public care system and the resulting factors: unemployment; financial hardship; youth, ill health (physical or mental); substance abuse or dependency including alcohol and drugs; discrimination on the grounds of sex, race, disability, ethnic origin, religion, belief, creed, sexual orientation or gender re-assignment; poor educational or skills attainment; relationship and family breakdown; poor housing (that is housing that does not meet basic habitable standards); crime (either as a victim of crime or as an offender rehabilitating into society). |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
South London Christmas Dinner is organised by a team of volunteers who work together to provide a special and fun-filled Christmas day, along with a most scrumptious dinner for young care leavers, aged between 18 and 25. As well as a Christmas dinner, guests are gifted presents and treats. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have paid due regard to the guidance issued by the Charity Commission on public benefit. |
| Contribution made by volunteers |
Para 1.38 | South London Christmas Dinner is only possible due to the hard work and huge contribution of the volunteers who give their time to make the Christmas Dinner a success. |
Achievements and Performance
| SORP reference |
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|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In 2023 SLXD again ran 2 dinners, one in South London and one in Ealing. Each Dinner ran with its own separate organising team and volunteers. We were able to provide 23 adults and 4 children with Christmas Dinners in South London and 23 in Ealing. SLXD and Ealing also gifted presents, food hampers, handmade quilts, hand knitted items and gift vouchers to all our guests, and a further 11 people who couldn’t attend the day (5 South London & 6 Ealing). SLXD Organising Team had 6 members. We were supported by 15 further volunteers on Christmas Eve. Our Christmas Day hosts numbered 11, 3 of who were also on the Organising Team. Ealing Organising Team had 5 members, with a further 14 volunteers to support on Christmas Day. We had a lot of other volunteer support with fundraising, making Christmas decorations and decorating the venue. A special thanks to Greenwich 40thCub Scouts and a lovely local family who made delightful decorations to ensure we had a jolly space to enjoy on Christmas Day and to the crafter who stitched and filled the handmade Christmas stockings for each guest. We also extend our thanks to Q4CL for the beautiful handcrafted quilts gifted to our guests and to the lovely knitters of Leeds who knitted hats, scarves and gloves for our guests. Our guests enjoyed choosing from the lovely selections and were immensely touched by the hard work gone into handcrafting such lovely gifts for them to enjoy. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | During the year we raised an amazing £14,742 (2022: £14,739), including grants of £2,000 from Gold from the Stone Foundation for each Dinner, £3,000 from The London Mark Benevolent Fund with a further £7,694 raised through donations & Gift Aid and £48 interest. SLXD raised £11,843 (2022: £12,413) as unrestricted income for our South London Dinner and Ealing raised £2,899 (2022: £2,326) recorded as restricted income, as it was raised specifically for the Ealing Dinner. Across both dinners we spent in total £16,021(2022: £13,043) on gifts, food hampers, Christmas dinner and minimal running costs. Of this total, unrestricted expenditure for South London was £12,211 (2022: £11,110 ) and for Ealing Dinner recorded as restricted the expenditure was £3,810 (2022: £1,934). Ealing was given the venue, some food and many gifts for free. SLXD benefited from a free venue with some donated food and gifts. Both received donated microwave ovens from John Lewis Partnership and food hampers from Waitrose. We finished the year with a small deficit of £1,279 (2022: surplus £1,696) broken down as deficit of £368 (2022: surplus £1,304) unrestricted income funds and deficit of £911 (2022: surplus £392) restricted income funds. This brings our total reserve to £7,210 (2022: £8,489) split between Ealing as restricted income funds of £3,271 (2022: £4,182) and unrestricted income funds for South London of £3,939 (2022: £4,307). |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | SLXD holds reserves simply to ensure there are enough funds to host a Dinner in the following year. There are no paid staff or ongoing lease commitments so there is no need to hold funds in reserve to cover these costs, however the Trustees feel it is prudent to have some funds to give confidence of continuity. |
| Amount of reserves held | Para 1.22 | Unrestricted funds of £3,939 (2022: £4,307) Restricted funds of £3,271 (2022: £4,182) |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The Trustees are confident the CIO has enough funds to ensure continuity as a going concern. |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Funds are raised from public donations and fundraising activities. We do seek grant funding where we can. |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO - FOUNDATION |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | A minimum of 3 Trustees are required by our constitution. Trustees are invited from existing volunteers who have completed the volunteer recruitment process. |
Reference and Administrative details
| Charity name | South London Christmas Dinner |
|---|---|
| Other name the charity uses | SLXD |
| Registered charity number | 1195322 |
| Charity’s principal address | 48 Lawn Terrace London SE3 9LP |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Paminder Phull | Trustee | Appointed 13thSeptember 2021 | ||
| Kathleen Moss | Treasurer | Appointed 5thJuly2021 | ||
| June Diegan | Trustee | Appointed 26thOctober 2022 | ||
| Vibeke Fussing | Trustee | Appointed 26thOctober 2022 |
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Kathleen Rachel Moss
Position (eg Secretary, Treasurer Chair, etc)
Date 1st Sept 2024
Charity Name No (if any) South London Christmas Dinner 1195322 CC16a Receipts and payments accounts For the period Period start date Period end date To from 01/04/2023 31/03/2024
Section A Receipts and payments
Unrestricted Restricted Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
| A1 Receipts | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Fundraisingevent | - | - | - | |||||||
| Donations | 3,260 | - | 3,260 | 2,998 | ||||||
| Online donations | 1,860 | 594 | 2,454 | 2,990 | ||||||
| Gift Aid | 490 | 5 | 495 | 3,187 | ||||||
| The London Mark Benevolent Fund | 3,000 | - | 3,000 | 3,000 | ||||||
| Colfe's School PAFA | 1,185 | - | 1,185 | - | ||||||
| St Benedict Ealing | - | 300 | 300 | - | ||||||
| EasyFundraising | - | - | - | 49 | ||||||
| Gold from the Stone | 2,000 | 2,000 | 4,000 | 2,000 | ||||||
| Tesco CommunityGrant | - | - | - | 500 | ||||||
| Interest | 48 | - | 48 | 16 | ||||||
| - | - | |||||||||
| Sub total(Gross income for AR) |
11,843 | 2,899 | 14,742 | 14,740 | ||||||
| A2 Asset and investment sales, | ||||||||||
| (see table). | ||||||||||
| - | - | - | ||||||||
| - | - | - | - | |||||||
| Sub total | - | - | - | - | ||||||
| Total receipts | 11,843 | 2,899 | 14,742 | 14,740 | ||||||
| A3 Payments | ||||||||||
| Insurance | 272 | 272 | 136 | |||||||
| Phone | 100 | 100 | - | |||||||
| Zoom | 144 | 144 | - | |||||||
| Gifts | 5,168 | 1,980 | 7,148 | 7,058 | ||||||
| Food | 3,050 | 658 | 3,708 | 2,800 | ||||||
| Activities | 117 | - | 117 | 408 | ||||||
| Taxis | 2,826 | 1,154 | 3,980 | 2,262 | ||||||
| Venue hire - training | 50 | 50 | 55 | |||||||
| Volunteer expenses | 67 | 67 | ||||||||
| DBS checks | 300 | 300 | 256 | |||||||
| Peoplesfundraisingfee | 56 | 18 | 74 | 59 | ||||||
| 50 | 50 | - | ||||||||
| Bank charges | 11 | 11 | 9 | |||||||
| Subscription | - | - | ||||||||
| Sub total | 12,211 | 3,810 | 16,021 | 13,044 | ||||||
| A4 Asset and investmentpurchases, (see table) | ||||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| Sub total | - | - | - | - | ||||||
| Total payments | 12,211 | 3,810 | 16,021 | 13,044 | ||||||
| Net of receipts/(payments) | - | 368 | - 911 | - 1,279 | 1,696 | |||||
| A5 Transfers between funds | - | - | ||||||||
| A6 Cash funds last year end | 4,307 | 4,182 | 8,489 | 6,793 | ||||||
| Cash funds this year | end | 3,939 | 3,271 | 7,210 | 8,489 |
| Charity Name | No (if any) | |||
|---|---|---|---|---|
| South London Christmas Dinner | 1195322 | |||
| Receipts andpayments accounts | CC16a | |||
| For the period from 01/04/2023 Period start date |
To | 31/03/2024 Period end date |
| Section B Statement of assets and liabilities at the end of the | Section B Statement of assets and liabilities at the end of the | Section B Statement of assets and liabilities at the end of the | period | |
|---|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B5 Liabilities |
Signature Details (agree balances with receipts and payments account(s)) Details Total cash funds Triodos |
Unrestricted funds to nearest £ 3,939 - - 3,939 OK Fund to which liability relates |
Total funds to nearest £ |
|
| 7,210 | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| 7,210 | ||||
| - 0 |
||||
| When due (optional) |
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| Signature | Print Name | Date of approval |
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| Kathleen Moss | 1st Sept 2024 | |||