2025-10-31-accounts - Dulverton Town Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

DULVERTON TOWN HALL
Charity Number 1195295
FINANCIAL STATEMENTS
YEAR ENDED 31 OCTOBER 2025
Contents Page
Legal and administrative details 1
Trustees report 2/ 3
Independent Examiner’s report to the Trustees 4
Receipts and Payments account 5
Statement of assets and liabilities 6

DULVERTON TOWN HALL

LEGAL AND ADMINISTRATIVE DETAILS

Governing instrument Charitable Incorporated Organisation registered 26 July 2021

Charity registration number

1195295

Trustees Christine Dubery (Chairman)

Janice Ross (Secretary)

Keith Ross (Treasurer)

Shuna Bland

Steven Huckins

Marie-Louise Parrish

Gerald Lewis

David Stanbury

Sarah Tout

Helen Tait

Principal address 10, Fore Street, Dulverton , Somerset Secretary Jan Ross, Parklands, 39 Jury Road, Dulverton, Somerset,TA22 9EJ Treasurer K.J. Ross,,Parklands, Jury Road,Dulverton,Somerset, TA22 9EJ Bankers National Westminster Bank plcThe ParadeMinehead, Somerset

Independent examiner S Daughtry, Old School House, Dulverton

DULVERTON TOWN HALL

TRUSTEES’ REPORT, YEAR ENDED 31 OCTOBER 2025

The Charitable Incorporated Organisation (CIO) was registered by the Charity Commission in 2021 having converted from an unincorporated charity named Dulverton Town Hall, registration number 264886 which was a trust dated 6 December 1930 and supplemented by a scheme dated 23 July 1997. All assets were transferred to the CIO

Governance and management

The charity is operated under the rules of its CIO Association, constitution adopted December 11th 2020. Trustees are voted in at a committee meeting and agree to serve and adopt all policies.

Public benefit statement

The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public. benefit, 'Charities and Public Benefit'

Summary of the objects of the charity set out in its constitution.

The objects of the CIO are to establish and run a community hall and to promote for the benefit of the inhabitants of the Parish of Dulverton without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

Summary of the main activities in relation to their objectives

The charity provides the premises to many different local and other voluntary groups such as Dulverton Players, Dulverton Gardening Club, Dulverton Town Band, Exmoor Friends, Exmoor Society, healthy living activities, and the trustees also organise community events such as film screenings, the Thrift Shop (donated unwanted clothes and articles are recycled to benefit those on low incomes and to reduce the amount of landfill).

Achievements and Performance

The past year has seen continued use of the Dulverton Town Hall by the inhabitants of Dulverton, with improved number of regular bookings by member of local and other voluntary groups since the Covid 19 epidemic. During the year the Town Hall Thrift Shop on the ground floor accepting donated goods and run

entirely by local volunteers has continued to be very successful, providing funds for improvements in the Town Hall.

Dulverton Films has continued to provide regular Film Screening twice a month for the local community. Trustees have continued to invest in the Hall in order to maintain the structure as fit for purpose.

Financial review

The financial statements show that there has been an excess of receipts over payments of £9,629 (2024 £16,396) as shown on the receipts and payments account.

Reserves Policy

The trustees consider that a certain level of reserves is required in order to run the charity in an orderly and careful manner. At the year-end, the trust’s financial position is satisfactory with net assets (excluding the freehold property) of £81,892 held in unrestricted reserves. The Trustees have agreed to set the level of the Reserve Fund at one year’s expected expenditure. This is subject to ongoing review. We have invested £50,000 with the M & G Charifund and £15,000 in United Trust Bank to represent this level.

Investment powers

The trustees have the power to invest any monies not required for the immediate provision

4 INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF DULVERTON TOWN HALL

I report on the accounts of the charity.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

-examine the accounts under section 145 of the 2011 Act;

-follow the procedures laid down in the general directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and

-state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

1 that gives me reasonable cause to believe that, in any material respect, the requirements - to keep accounting records in accordance with section 130 of the 2011 Act; and

to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the 2011 Act and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

EXAMINER'S REPORT

I confirm that the Receipts and Payments Account for the year ending 31st October 2025 is in accordance with the books and records submitted to me. All supporting documentation for expenditure is present.

S Daughtry, The Old School House, Dulverton, 5th January 2026

DULVERTON TOWN HALL

Charity registered number 1195295

Receipts and Payments Account Year Ended 31 October 2025

Receipts : Hall hire Shop Bar Films nights Subs Adverts Miscellaneous (meter) Interest Payments : Broadband Wages Utlites:Note 4 Insurance Maintenance Fundraising Bar purchases Sundry consumables Movie costs Administraton:Note 5 New equipment Receipts less payments Opening balances Current account Business reserve Liquidity manager 35 day Cash United Trust Savings M&G Charifund Closing balances Current account Business reserve Liquidity manager 35 day Cash United Trust Savings M&G Charifund	2023/24 £ £ 8,218 20,491 7,122 4,581 - - 315 3,585 44,312 443 2,036 7,039 3,043 - - - - 2,733 812 1,634 17,740 26,572 1st November 2023 2,375 36,818 - 1,473 15,000 50,000 105,666 31st October 2024 2,645 23,174 30,515 929 15,000 50,000		2024/25 £ £ 8,343 22,462 7,338 4,647 1,477 50 196 5,926 50,439 474 2,244 7,287 3,275 2,411 1,177 4,470 968 2,710 1,216 14,578 40,810 9,629 1st November 2024 2,645 23,174 30,515 929 15,000 50,000 122,263 31st October 2025 740 15,381 48,875 285 16,611 50,000

131,892

DULVERTON TOWN HALL

Charity registered number 1195295

Statement of Assets and Liabilities 31st October 2025

Long Term Assets

Property at valuaton Equipmentdepreciated by 10% Current a/c Reserve a/c Liquidity a/c Cash in hand United Trust Restricted funds Charifund investment Total Assets	950,000 ~~44,475~~ 994,475 740 15,381 48,875 285 16,611 50,000 131,892 1,126,367	950,000 ~~44,475~~ 994,475 740 15,381 48,875 285 16,611 50,000 131,892 1,126,367

		1,126,367

Note 1 These accounts have been prepared on a cash ie. receipts and payments basis,. The summary of assets above is provided for information.

Note 2 Contingent Liability

During the year a significant crack appeared in the fabric of the building. the cause and possible remedies are still under investigation. It is therefore not possible to determine whether the associated costs will be covered by insurance or if any residual liability for the repairs will need to be borne by the Trust.

Note 3 It is the accounting policy of the Trust to record the M&G Charifund Bond at historic cost. This is a securities backed investment, the value of which will fluctuate. At 31st October 2025 the market value of the Bond was
£54,777, representing an unrealised gain of £4,777.

Water Rates	Note 4 Electricity Hall 4,947 Shop 2,219 121 7,287 Note 5 Administraton 253 Licences 825 138 1,216

EXAMINER'S REPORT

I confirm that the attached Receipts and Payments Account for the year ended 31st October 2025 is in accordance with the underlying books and records

S. Daughtry, The Old School House, Dulverton 5th January, 2026