## DULVERTON TOWN HALL ## Charity Number 1195295 ## FINANCIAL STATEMENTS ## YEAR ENDED 31 OCTOBER 2023 |Contents
Legal and administrative details
Trustees report
Independent Examiner’s report to the Trustees
Receipts and Payments account
Statement of assets and liabilities|Page| |---|---| ||1
2
3
4
5| 1 DULVERTON TOWN HALL ## LEGAL AND ADMINISTRATIVE DETAILS |Governing instrument|Charitable Incorporated Organisation registered 26| |---|---| ||July 2021| |Charity registration number|1195295| |Trustees|Christine Dubery (Chairman)| ||Olga Owen (Secretary)| ||Keith Ross (Treasurer)| ||Shuna Bland| ||Janice Ross| ||Marie-Louise Parrish| ||Kenneth Warren| ||Gerald Lewis| ||David Stanbury| ||Peter Tout| |Principal address|10, Fore Street| ||Dulverton| ||Somerset| |Secretary|Olga Owen| ||Silverthorne| ||Millham Lane| ||Dulverton| ||Somerset| |Treasurer|K.J. Ross| ||Parklands, Jury Road| ||Dulverton| ||Somerset| |Bankers|National Westminster Bank plc| ||The Parade| ||Minehead, Somerset| |Independent examiner|Magdalena Harding| ||Sealeys, Dulverton, TA22 9HF| **2 DULVERTON TOWN HALL** ## **TRUSTEES’ REPORT, YEAR ENDED 31 OCTOBER 2022** The Charitable Incorporated Organisation (CIO) was registered by the Charity Commission in 2021 having converted from an unincorporated charity named Dulverton Town Hall, registration number 264886 which was a trust dated 6 December 1930 and supplemented by a scheme dated 23 July 1997. All assets were transferred to the CIO ## **Governance and management** The charity is operated under the rules of its CIO Association, constitution adopted December 11[th] 2020. Trustees are voted in at a committee meeting and agree to serve and adopt all policies. ## **Public benefit statement** The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public. benefit, 'Charities and Public Benefit' ## **Summary of the objects of the charity set out in its constitution.** The objects of the CIO are to establish and run a community hall and to promote for the benefit of the inhabitants of the Parish of Dulverton without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. ## **Summary of the main activities in relation to their objectives** The charity provides the premises to many different local and other voluntary groups such as Dulverton Dance, Dulverton Players, Dulverton Gardening Club, healthy living activities, and the trustees also organise community events such as film screenings, the Thrift Shop (donated unwanted clothes and articles are recycled to benefit those on low incomes and to reduce the amount of landfill). ## **Achievements and Performance** The past year has seen continued use of the Dulverton Town Hall by the inhabitants of Dulverton, with improved number of regular bookings by member of local and other voluntary groups since the Covid 19 epidemic. During the year the Town Hall Thrift Shop on the ground floor accepting donated goods and run entirely by local volunteers has continued to be very successful, providing funds for the Town Hall. Dulverton Films has continued to provide regular Film Screening twice a month for the local community. Trustees have continued to invest in the Hall in order to maintain the structure as fit for purpose. ## **Financial review** The financial statements show that there has been an excess of receipts over payments of £16,275 (2022 £971) as shown on the receipts and payments account. ## **Reserves Policy** The trustees consider that a certain level of reserves is required in order to run the charity in an orderly and careful manner. At the year-end, the trust’s financial position is satisfactory with net assets (excluding the freehold property) of £105,666 held in unrestricted reserves. The Trustees have agreed to set the level of the Reserve Fund at one year’s expected expenditure. This is subject to ongoing review. We have invested £50,000 with the M & G Charifund and £15,000 in Unit Trust savings to represent this level. ## **Investment powers** The trustees have the power to invest any monies not required for the immediate provision in any investment authorised by law for the investments of Trust Funds. 3 INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ## DULVERTON TOWN HALL I report on the accounts of the charity. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - -examine the accounts under section 145 of the 2011 Act; - -follow the procedures laid down in the general directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and - -state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: 1. that gives me reasonable cause to believe that, in any material respect, the requirements - - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the 2011 Act and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## EXAMINER'S REPORT - I confirm that the above Receipts and Payments Account for the year ending 31st October 2022 - is in accordance with the books and records submitted to me. All supporting documentation for expenditure is present. Magdalena Harding, Independent Examiner, Sealeys, Dulverton, TA22 9HF …………………………………… Date 05/12/23…………………….……… DULVERTON TOWN HALL Charity regist￿￿ number 1195295 Statement of Assets and L[abifEt￿ 3tst October 2023 LongTerrn Assets Property atvaluation Equipment (knoated t4tlC*A 350,OLN) 32.499 382,499 Bank current alc Reserve a/c Cash in hand Untted Trust Restricted funds Charifund investment 2375 36￿18 1,473 50,0(M) 105,666 T¢xal Assets 488.165 Note I Elettriiitr. Hall Shop 3,279 1.052 159 Water Rates 4.5n Admlnistration Licen 157 525 682 EKAMNER'S REPORT I confm that the 3boveRer*s aNI 31slOrt(l)u20231s In aCc￿￿n￿￿71h Ihe bco)k¥ ¥xlTroJd5thTthd to MB. AI SL erthbDn for eJpèNlituR ts present k4agdafer4 Harthrs Se*ys. DJJl¥wkn TA22YAF 0￿etr23 DULVERTON TOWN HALL Charity registered number 1195295 fte￿Ipts and pa￿￿ts Account Year Ended 31 October 2023 Recei Hall hire Shop Bar Films tickets bs Adverts Miscellaneous {meter) Grants Interest 7535 13.280 5,469 4345 1,235 50 278 7,041 12,877 4,326 2,620 L025 4,492 2.IlX) 2364 35,155 34,481 ments: Broadband Wages Utifities & rates: Note i Insurance Maintenan 398 366 2.142 3370 2.504 2.602 63 2,427 2,821 3.099 480 13.635 45TI 2,919 1,700 Shop expense5 Bar purthases Sundry consumables Movie costs Administration: Note2 New equipment 2.119 497 2,T36 L021 18.880 33.510 Receipts le55 payments 16275 971 Opening balances at tst Novemb￿ 2022 IA91 45,846 2058 44,503 1.059 40,￿0 blr cash Investment 89391 88,420 Closlng balances at 31stOctober 2023 la 2,375 b/r 36.818 Unit Trust SavirEs cash M&G Investment 1,491 45.846 2,054 40,0 So.￿0 105.666 89,391 ## DULVERTON TOWN HALL ## Charity Number 1195295 ## FINANCIAL STATEMENTS ## YEAR ENDED 31 OCTOBER 2023 |Contents
Legal and administrative details
Trustees report
Independent Examiner’s report to the Trustees
Receipts and Payments account
Statement of assets and liabilities|Page| |---|---| ||1
2
3
4
5| 1 DULVERTON TOWN HALL ## LEGAL AND ADMINISTRATIVE DETAILS |Governing instrument|Charitable Incorporated Organisation registered 26| |---|---| ||July 2021| |Charity registration number|1195295| |Trustees|Christine Dubery (Chairman)| ||Olga Owen (Secretary)| ||Keith Ross (Treasurer)| ||Shuna Bland| ||Janice Ross| ||Marie-Louise Parrish| ||Kenneth Warren| ||Gerald Lewis| ||David Stanbury| ||Peter Tout| |Principal address|10, Fore Street| ||Dulverton| ||Somerset| |Secretary|Olga Owen| ||Silverthorne| ||Millham Lane| ||Dulverton| ||Somerset| |Treasurer|K.J. Ross| ||Parklands, Jury Road| ||Dulverton| ||Somerset| |Bankers|National Westminster Bank plc| ||The Parade| ||Minehead, Somerset| |Independent examiner|Magdalena Harding| ||Sealeys, Dulverton, TA22 9HF| **2 DULVERTON TOWN HALL** ## **TRUSTEES’ REPORT, YEAR ENDED 31 OCTOBER 2022** The Charitable Incorporated Organisation (CIO) was registered by the Charity Commission in 2021 having converted from an unincorporated charity named Dulverton Town Hall, registration number 264886 which was a trust dated 6 December 1930 and supplemented by a scheme dated 23 July 1997. All assets were transferred to the CIO ## **Governance and management** The charity is operated under the rules of its CIO Association, constitution adopted December 11[th] 2020. Trustees are voted in at a committee meeting and agree to serve and adopt all policies. ## **Public benefit statement** The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public. benefit, 'Charities and Public Benefit' ## **Summary of the objects of the charity set out in its constitution.** The objects of the CIO are to establish and run a community hall and to promote for the benefit of the inhabitants of the Parish of Dulverton without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. ## **Summary of the main activities in relation to their objectives** The charity provides the premises to many different local and other voluntary groups such as Dulverton Dance, Dulverton Players, Dulverton Gardening Club, healthy living activities, and the trustees also organise community events such as film screenings, the Thrift Shop (donated unwanted clothes and articles are recycled to benefit those on low incomes and to reduce the amount of landfill). ## **Achievements and Performance** The past year has seen continued use of the Dulverton Town Hall by the inhabitants of Dulverton, with improved number of regular bookings by member of local and other voluntary groups since the Covid 19 epidemic. During the year the Town Hall Thrift Shop on the ground floor accepting donated goods and run entirely by local volunteers has continued to be very successful, providing funds for the Town Hall. Dulverton Films has continued to provide regular Film Screening twice a month for the local community. Trustees have continued to invest in the Hall in order to maintain the structure as fit for purpose. ## **Financial review** The financial statements show that there has been an excess of receipts over payments of £971 (2021 £16,324) as shown on the receipts and payments account. ## **Reserves Policy** The trustees consider that a certain level of reserves is required in order to run the charity in an orderly and careful manner. At the year-end, the trust’s financial position is satisfactory with net assets (excluding the freehold property) of £89,391 held in unrestricted reserves. The Trustees have agreed to set the level of the Reserve Fund at one year’s expected expenditure. This is subject to ongoing review. We have now invested £40,000 with the M & G Charifund to represent this level. ## **Investment powers** The trustees have the power to invest any monies not required for the immediate provision in any investment authorised by law for the investments of Trust Funds. 3 INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ## DULVERTON TOWN HALL I report on the accounts of the charity, which are set out on pages 5 to 7. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - -examine the accounts under section 145 of the 2011 Act; - -follow the procedures laid down in the general directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and - -state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: 1. that gives me reasonable cause to believe that, in any material respect, the requirements - - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the 2011 Act and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## EXAMINER'S REPORT - I confirm that the above Receipts and Payments Account for the year ending 31st October 2022 - is in accordance with the books and records submitted to me. All supporting documentation for expenditure is present. Magdalena Harding, Independent Examiner, Sealeys, Dulverton, TA22 9HF …………………………………… Date 30-Jul-23…………………….……… 4 DULVERTON TOWN HALL ## RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 OCTOBER 2022 |**Receipts:**
Hire of hall
Shop sales
Bar
Film ticket sales
Film subs
Adverts
Grants (see note 4)
Miscellaneous Income
Interest
**Payments**
**:**
Wages
Broadband 366
Utilities, rates
(see note1)
3,370
Insurance
Maintenance and improvements
Shop expenses
Bar purchases
Sundry expenses(see note 2)
Film costs (DVDs & licenses)
Administration(see note 3)
New equipment, renovation
**Receipts**
**Less payments**
**Opening balances at 1st November 2021**
c/a
b/r
Cash
Investment – original capital

**72,096**
**Closing balances at 31st October 2022**
**c**/a
b/r
cash
Investment -original capital

**88,420**|£
2,142
2,504
2,602
63
2,427
2,821
3,099
480
13,635|**2021/22**
**2020/21**
£
£
£
7,041
3,103
12,877
7,084
4,326
793
2,620
1,043
1,025
155
-
4,492
14,780
20
2,100
1,774| |---|---|---| |||**34,480**
**28,752**
1,938
2,570
2,315
1.936
254
414
809
986
814
392| ||**33,510**
2,858
44,503
1,059
40,000

1,491
45,846
2,054
40,000
|**12,428**
**971**
**16,324**
2,090
29,448
558
40,000
**88,420**
2,858
44,503
1,059
40,000
**89,391**| ## 5 **DULVERTON TOWN HALL** ## **Charity registered number 1195295** ## **Statement of assets and liabilities 31st October 2022** |**Assets**
Property at valuation
350,000
**Equipment**
36,110
depreciated by 10%
**Bank current a/c**
1,491
**Reserve a/c**
45,846
Cash in hand
2,054
**Restricted funds**
Charifund investment
40,000
Total
**Note 1**
Electricity
Hall
2,246
Shop
892
Water
113
Rates
118
**Note 2**
Consumables
558
Volunteers lunch
438
Jubilee celebrations
800
Two Moors Festival
1,025
**Note 3**
Administration
211
Licenses
269
**Note 4**
Two council grants
75
SCF
1,750
SWAT
2,667|**Assets**
Property at valuation
350,000
**Equipment**
36,110
depreciated by 10%
**Bank current a/c**
1,491
**Reserve a/c**
45,846
Cash in hand
2,054
**Restricted funds**
Charifund investment
40,000
Total
**Note 1**
Electricity
Hall
2,246
Shop
892
Water
113
Rates
118
**Note 2**
Consumables
558
Volunteers lunch
438
Jubilee celebrations
800
Two Moors Festival
1,025
**Note 3**
Administration
211
Licenses
269
**Note 4**
Two council grants
75
SCF
1,750
SWAT
2,667|

386,110



89,391
**475,501**| |---|---|---| ||
2,246
892
113
118
558
438
800
1,025
211
269
75
1,750
2,667|| |||



3,370




2,821


480



4,492| ## EXAMINER'S REPORT I confirm that the above Receipts and Payments Account for the year ending 31st October 2022 is in accordance with the books and records submitted to me. All supporting documentation for expenditure is present. Magdalena Harding, Sealeys, Dulverton, TA22 9HF 30-Jul-23