DULVERTON TOWN HALL
Charity Number 1195295 FINANCIAL STATEMENTS
YEAR ENDED 31 OCTOBER 2022
| Contents Legal and administrative details Trustees report Independent Examiner’s report to the Trustees Receipts and Payments account Statement of assets and liabilities |
Page |
|---|---|
| 1 2 3 4 5 |
1 DULVERTON TOWN HALL
LEGAL AND ADMINISTRATIVE DETAILS
| Governing instrument | Charitable Incorporated Organisation registered 26 |
|---|---|
| July 2021 | |
| Charity registration number | 1195295 |
| Trustees | Christine Dubery (Chairman) |
| Olga Owen (Secretary) | |
| Keith Ross (Treasurer) | |
| Shuna Bland | |
| Janice Ross | |
| Marie-Louise Parrish | |
| Kenneth Warren | |
| Gerald Lewis | |
| David Stanbury | |
| Peter Tout | |
| Principal address | 10, Fore Street |
| Dulverton | |
| Somerset | |
| Secretary | Olga Owen |
| Silverthorne | |
| Millham Lane | |
| Dulverton | |
| Somerset | |
| Treasurer | K.J. Ross |
| Parklands, Jury Road | |
| Dulverton | |
| Somerset | |
| Bankers | National Westminster Bank plc |
| The Parade | |
| Minehead, Somerset | |
| Independent examiner | Magdalena Harding |
| Sealeys, Dulverton, TA22 9HF | |
| Solicitors | Risdon Hosegood |
| Bank Chambers | |
| Dulverton Somerset |
2 DULVERTON TOWN HALL TRUSTEES’ REPORT, YEAR ENDED 31 OCTOBER 2022
The Charitable Incorporated Organisation (CIO) was registered by the Charity Commission in 2021 having converted from an unincorporated charity named Dulverton Town Hall, registration number 264886 which was a trust dated 6 December 1930 and supplemented by a scheme dated 23 July 1997. All assets were transferred to the CIO
Governance and management
The charity is operated under the rules of its CIO Association, constitution adopted December 11[th] 2020.
Trustees are voted in at a committee meeting and agree to serve and adopt all policies.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public. benefit, 'Charities and Public Benefit'
Summary of the objects of the charity set out in its constitution.
The objects of the CIO are to establish and run a community hall and to promote for the benefit of the inhabitants of the Parish of Dulverton without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
Summary of the main activities in relation to their objectives
The charity provides the premises to many different local and other voluntary groups such as Dulverton Dance, Dulverton Players, Dulverton Gardening Club, healthy living activities, and the trustees also organise community events such as film screenings, the Thrift Shop (donated unwanted clothes and articles are recycled to benefit those on low incomes and to reduce the amount of landfill).
Achievements and Performance
The past year has seen continued use of the Dulverton Town Hall by the inhabitants of Dulverton, with improved number of regular bookings by member of local and other voluntary groups since the Covid 19 epidemic. During the year the Town Hall Thrift Shop on the ground floor has continued to be very successful, providing funds for the Town Hall. Dulverton Films has continued to provide regular Film Screening twice a month for the local community. Trustees have continued to invest in the Hall in order to maintain the structure as fit for purpose.
Financial review
The financial statements show that there has been an excess of receipts over payments of £971 (2021 £16,324) as shown on the receipts and payments account.
Reserves Policy
The trustees consider that a certain level of reserves is required in order to run the charity in an orderly and careful manner. At the year-end, the trust’s financial position is satisfactory with net assets (excluding the freehold property) of £89,391 held in unrestricted reserves. The Trustees have agreed to set the level of the Reserve Fund at one year’s expected expenditure. This is subject to ongoing review. We have now invested £40,000 with the M & G Charifund to represent this level.
Investment powers
The trustees have the power to invest any monies not required for the immediate provision in any investment authorised by law for the investments of Trust Funds.
3
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
DULVERTON TOWN HALL
I report on the accounts of the charity, which are set out on pages 5 to 7.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:
-examine the accounts under section 145 of the 2011 Act;
-follow the procedures laid down in the general directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and
-state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
that gives me reasonable cause to believe that, in any material respect, the requirements - - to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the 2011 Act and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
EXAMINER'S REPORT
-
I confirm that the above Receipts and Payments Account for the year ending 31st October 2022
-
is in accordance with the books and records submitted to me. All supporting documentation for expenditure is present.
Magdalena Harding, Independent Examiner, Sealeys, Dulverton, TA22 9HF
…………………………………… Date 30-Jul-23…………………….………
4 DULVERTON TOWN HALL
RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 OCTOBER 2022
| Receipts: Hire of hall Shop sales Bar Film ticket sales Film subs Adverts Grants (see note 4) Miscellaneous Income Interest Payments : Wages Broadband 366 Utilities, rates (see note1) 3,370 Insurance Maintenance and improvements Shop expenses Bar purchases Sundry expenses(see note 2) Film costs (DVDs & licenses) Administration(see note 3) New equipment, renovation Receipts Less payments Opening balances at 1st November 2021 c/a b/r Cash Investment – original capital 72,096 Closing balances at 31st October 2022 c/a |
£ 2,142 2,504 2,602 63 2,427 2,821 3,099 480 13,635 |
2021/22 2020/21 £ £ £ 7,041 3,103 12,877 7,084 4,326 793 2,620 1,043 1,025 155 - 4,492 14,780 20 2,100 1,774 |
|---|---|---|
| 34,480 28,752 1,938 2,570 2,315 1.936 254 414 809 986 814 392 |
||
| 33,510 2,858 44,503 1,059 40,000 1,491 |
12,428 971 16,324 2,090 29,448 558 40,000 88,420 2,858 |
b/r 45,846 44,503 cash 2,054 1,059 Investment -original capital 40,000 40,000 89,391 88,420
5 DULVERTON TOWN HALL Charity registered number 1195295
Statement of assets and liabilities 31st October 2022
| Assets Property at valuation 350,000 Equipment 36,110 depreciated by 10% Bank current a/c 1,491 Reserve a/c 45,846 Cash in hand 2,054 Restricted funds Charifund investment 40,000 Total Note 1 Electricity Hall 2,246 Shop 892 Water 113 Rates 118 Note 2 Consumables 558 Volunteers lunch 438 Jubilee celebrations 800 Two Moors Festival 1,025 Note 3 Administration 211 Licenses 269 Note 4 Two council grants 75 SCF 1,750 SWAT 2,667 |
Assets Property at valuation 350,000 Equipment 36,110 depreciated by 10% Bank current a/c 1,491 Reserve a/c 45,846 Cash in hand 2,054 Restricted funds Charifund investment 40,000 Total Note 1 Electricity Hall 2,246 Shop 892 Water 113 Rates 118 Note 2 Consumables 558 Volunteers lunch 438 Jubilee celebrations 800 Two Moors Festival 1,025 Note 3 Administration 211 Licenses 269 Note 4 Two council grants 75 SCF 1,750 SWAT 2,667 |
386,110 89,391 475,501 |
|---|---|---|
2,246 892 113 118 558 438 800 1,025 211 269 75 1,750 2,667 |
||
3,370 2,821 480 4,492 |
EXAMINER'S REPORT
I confirm that the above Receipts and Payments Account for the year ending 31st October 2022 is in accordance with the books and records submitted to me. All supporting documentation for
expenditure is present.
Magdalena Harding, Sealeys, Dulverton, TA22 9HF
30-Jul-23