(Charity Number: 1195282) ## **The Dorothea Mitchell Hall and Recreation Ground** ## **Trustees’ Annual Report for the year ending 28 February 2025** The Dorothea Mitchell Hall and Recreation Ground Charity was established in 1918. In 2021, the Hall and its assets and liabilities were updated to a Charitable Incorporated Organisation (CIO), to better manage its day-to-day activities and legal requirements. The main focus of the charity is with regard to the Village Hall which was built in 1913 and plays an important part in the life of Claverdon village. A variety of events and classes take place in the hall, throughout the week and it continues to provide health and social benefits for local residents. The entrance to the car park was resurfaced during the year and the trustees commissioned a full building survey. Whilst the Hall was found to be in good condition overall, a detailed maintenance schedule has been drawn up to prioritise recommended tasks going forward. This will ensure the Hall remains a top-quality functional space. The Charity has maintained positive cash reserves to support the running of the Hall and to ensure capital investment continues. With regard to Sustainability, the Trustees actively consider environmental impact when making decisions and Hirers of the Hall are encouraged to conserve energy resources when using the facilities. Completion of the maintenance work identified in the aforementioned survey will enable future investment in renewable energy to make the Hall more sustainable. Trustees endeavour to use local contractors and suppliers to support the local economy and further limit the carbon footprint. Most recently, the Hall has welcomed back theatre performances. These activities utilise the excellent staging and there are plans to offer regular performances going forward. We welcome suggestions on other events the Village would like to see at the Hall. The attractive grounds have been very well maintained, including flower beds and boundary hedges. The additional voluntary efforts of some local residents in this respect are much appreciated. In order to comply with Charity Commission regulations, the Trustees have used professional advisors in regard to their tenants, namely: Claverdon Surgery, Claverdon Nursery, Claverdon Community Shop and Claverdon Lawn Tennis Club. We have also maintained relevant insurance throughout the period and performed required safety inspections in a timely manner. The Trustees meet ten times a year and have been fortunate to receive valued assistance from their Secretary/Treasurer. Village residents are openly invited to join the present trustees to help administer this important community asset. ## **Dorothea Mitchell Hall Trustees** ## **15 August 2025** Phillips and Becker Ltd. AccouKfANCY HOUSE 4 PRIORY ROAD KENILWORTH WARWICKSHIRE CV8 IIL Chartered Management Accountants anAgeniei)i & finRncial Acmutkts Small B￿SinesS Spocialists PIE iTolls, ItAT'&. Taxation Personal Twtion Tel- Iui9fj615lQ 514 Independent Examlnerfs Report on the Accounts ofThe Dorothea Mltchell Hall Trust for the Flnanclal Year to 28102125. I metwith Margo Key on 16105125 who gave me all the paperwork forthe latestyear end accounts at 28102125 she has produced. The accounts are a mirror image of the bank statements with all receipts and payments analysed over the headings shown on the Receipts and Payments Statement attached. Unlike traditional company a¢¢ounts where provisions are made for receipts and payments that have not gone through the bank. the OMH accounts are based on money received and paid so the Surplus or Deficit for the year is the difference between the closin8 bank balances at 28/02124 and at 28102125 after adjusting for Income that belongs to the next year and received in advance. Seefigures on the Receipts and Payments accounts attached. l. Recelpts. These are made up from the sums banked and are itemised overthe usual headings and all seemed in order. This year they were £64,494 and last year £50,451 $9 See counts attached under Receipts. See Notes in the Receipts sertion. Z. Bank Balance. The last bank statement in the file is dated 28/02125 and the account5 are dated 28102125. The 4 bank balances in the accounts agree with the bank statements at 28102125 of £113.229 so all is good here and last year in 2024 the bank balance was £89.651. 3. Cost Analysls Sheets. All extremely accurate and very well detailed over the cost headings in the accounts. 4. Deposlts Held. There is a Lloyds Deposit Account at 28102125 which earns interest which is shown in the Receipts in the accounts at £1,782 compares to £741 last year so a very good income. 5. Accounts- Recelpts. Similar detsils to the last yearfs receipts and there are very good records and detailed Summary sheets that agree with the bank statements. No problems here. S. Accounts-Pwmients. The file was extremely good containing the invoices and associated ost paperwork and in the same sequence as the payments on the bank statements. so the checking was made easy. Also the cost analysis sheets that detailed all expenditure with the same headings as in the accounts were very well produced and accurate. It meant that payments headings in the accounts were ea5yto check and were in very good order with no real problems. All seemed OK with the invoices and bank statements. This year the payments were £40,481 compared with 2024 which were £54,270. See accounts under Payment5 for the difference and the reduction in 2025 was mainly Legal and Professional and this year it was £16,732 less that last year. 7. Self Employed People. This ha5 now been sorted and the backlog is all in order and correct and going forward all will be in accordance with HMRC'S rules and regulations. 8. Account5 Payments. See details in accounts and they all seem in order with the invoices and payments made. DirottO￿'. Daiid M. Phillips, NIBC., Bcekcr, IlCfyII Regi¥leiYd in Ensiand. Rey5trativn 72fj1433. VAT RegislrlllionNo. 989 9291 27 Reg. afficc- Accountaoe! Hou54 4 PTlOn, Road, Kenil*oith, Cl'8 ILL Bank dr￿11.$.. HSBC Kthiilworth Sort wde.. 40-46-04.. kl¢counL 51429809 9. Re￿Ipts and Payments Flnal Accounts. These seem financially correct and represent the receipts and expenditure in the year sothere are no more comments to add. There was a Profit/Surplus this year of £24,012 compared with the DeficitlLoss last year of £3.818 so all is in good shape. 10. Summary. Everything has been very well kept by Margo and the accounting file is very comprehensive so all is in good shape and accurate. The computer records are very good and extremely well kept and show full details of every item in the accounts so well done again Margo. Call me on any queries. Klnd re8ards, David M. Phillip& 1910512025. THE DOROTHEA MITCHELL HALL & RECREATION GROUND CIO MANAGEMEiYf STATEMENT OF RECEivfs AND PAYMENTS YEAR ENDING 28 FEBRUARY 2025 (REGISTERED CHARITY No. 1195282) Trustee Signature Trustee Name Date .2025 Trustee Signature Trustee Name Date .2025 Independent Examiner Signature Independent Examiner Name Date 2025 YHE DOROTIIEA MTTfllEI.L HAI.1.& RBCKEAYI(hYGROLIND STAIEMENTOFRECEIPTS& PAYMENTS YL4R ÉNDINC 18TH FEBRIIARV 3Q34 Y•arto 19 F•hrua y¢tyVin￿Ke RUARY 2025 ReCF.Ivr unallot•ttd Cljverdw Nurseiv TrintyCourtSuf8ery Clwdun L4vmTenni5Club Cl8werdwC0rnrnun￿VShDp Totri8ental I￿(￿mÈ Echirse501cOStSlOTenènts #DIVh)I 20316.ll 6X¥J.LLI 21,580.( 14I3&99 2.121.34 575. Jg.11333 6.358.60 S.715.(I) IL464.9S 1_kn3 I￿11 &tufreniyeai p•4. 21.1]&> Feb24 ? 111 34 trDIVlf 1.725.IK) 28.511.7R Z.169.37 8,51￿.?5 iQ.111,50 2S, 20. 345.56 J7 (n6 1932% 102 0% 134 -lQnL* -IrAl￿* I.1￿?5 Fewthr Weddin Re8ularweeklylmthrthtyWV*quipmenthilÈ Giants & Donations Equpment Hire Coffe BOx/K￿55t&Adin£ Evwits Unrecklmed deposits Oppnin8dep05k aolu51m￿5 Bank Compensèwon 000 4oivmi 40. 741.07 50.451.97 Montyp*¢don dWIt pary wavfhro￿ 1,782.68 1406% 27 64A94.56 14.N2 Jg 2,997.SO 3WQ.08 1,256.10 15D.13 IA33.17 144. 2,435.94 271.46 90. Ground Upkeep Insurance WaterR4tes Wharton payment fortrtÈSur Nrythated a redutyon month￿ meter read 3.S41.35 3.S13.2S 888.74 158.49 1,758.58 685 367 36 74.59 3.Z21.88 263.95 SundryExpen5es IL=1 4400 48¥4 23&98 I9.￿2,10 Print￿& Adverti￿nE&st￿t￿nery prilllSn8c05t5 Legal and pr01Ès5￿fft&I Syrieryle)5e rentrEbiew&chan8es & Repaiis& Renewèls Inclu¢w T•rrn8on8én¥e H411 Improwemthtts 2 RubbÈrkttb st¢4)5 ¢￿￿￿1n& LJundry 464.L¥J 3,0￿.(1) lax￿.78 94.61 635.32 635.98 4.368.75 3.469.75 1.50 534.76 16.77? S45% ).63 %3.22 453.82 4,217.96 3,610.25 327.9D 54( H?lknJ5ter5ub£Z65-YIl Tptakercosts Tieaswy CD5ts Paympnt5tDTIu5teefoT¥UthtyW se￿￿e5 Mobil2phone 518.78 54.270.09 -3WI8.IZ 40.481.78 14.012.78 Surplu5I1DeThrl¢lofrtttlpisov¢r p¥)DwNts CEI%ERAL FI'.ND Opening 8JlJTr￿ Slfv¥d 86.269.86 87.45174 om 24.012.78 111.464.52 -3.818.12 84451.74 &JW￿U5 fortheyear Closing bolJnctCll%¥d R¢pr¢senidby UoyJs6Jnk' Tfènslerred FunL¥%iom DM HallTruM thèi 82.451.74 IIL464.52 87ASI.74 IIL461.52 * Ex¢lud¢sdty05il ￿AnCe held Agrees 10 B8nk Siaitmenis L765.00 113.22>.52 89.641.74 ÈANK 8AiANCES PER LLOYDS BANK CASH BALINCE 113,229.52 OIFFEREIXE OANK6ALANCÉANALYYS Uoyds CurrentAccouDt Uoyds InstarttAIiE5$Atc￿lt Uoyd5 32 04yAccount TrJnsFerff¢m32 DaY4(cO￿ TOTAL 2.91&55 59.50D. 10.OL7.51 41.568.41 IIJ,OW47 crbs ItS.•S 113221-sl.