Trustees’ Annual Report for the period
From 1[st] October 2023 Period start date To 30[th] September 2024 Period end date
Charity name: Friends of Hastings House
Charity registration number: 1195268
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To preserve, protect and enhance the health of the patients of Hastings House Medical Centre at Wellesbourne and Kineton in Warwickshire by providing or assisting in the provision of equipment, facilities and services not normally provided by the statutory authorities and ancillary to those provided by the doctors |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Raising the profile of the charity in the local community, by flyers attached to prescription bags, articles in local papers, availability of our web site, use of social media and organising and attending local events |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have been made aware of the public benefit rules for charities |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The charity does not make formal grants. Rather it makes valued contributions towards medical equipment not provided by the NHS. |
| Policy on social investment including program related investment |
Para 1.38 |
| Contribution made by volunteers |
Para 1.38 | We have a small cohort of volunteers who help with local events we attend or organise |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Dementia Navigator has proved extremely successful and as a result the charity has agreed to fund the role on a part time basis for a twelve month period. We have also funded evening Mind Counselling sessions focussed on younger people on a needs driven basis. We have additionally funded a defibrillator which is based at HH surgery premises |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | 1. Purchased a defibrillator 2. Funding raised for the provision of mind Counseller 3. Donation made to provide part time services of a Dementia Navigator |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Friends of Hastings House raise funds in three ways: 1) Organising events 2) Donations received under the gift aid scheme and donations from companies and individuals. 3) We set up a FOHH website with the aim of increasing the profile of the charity and attracting regular donations from donors. |
| Financial performance to date is considered acceptable for a small charity and the commitments made over the period. The following details the results of fundraising to the end of September 2024: Grants Received: £0000 Donations Received: £6641 Total Funds received £6641 Expenditure during the period amounted to £2491 which funds were used in support of the projects listed in this report. |
||
|---|---|---|
| Investment performance against objectives |
Para 1.41 | Friends of Hastings House is a small charity and does not currently make financial investments |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Friends of Hastings House has had acceptable financial results for the year to 30th September 2024, meeting all commitments made in the period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Friends of Hastings House does not hold reserves other than funds held in respect of known future commitments and plans. |
| Amount of reserves held | Para 1.22 | We do not maintain reserve funds |
| Reasons for holding zero reserves |
Para 1.22 | Our policy to date has been to raise funds from Grants and Donations. However, it has proved extremely difficult to obtain grants in the past financial year such that all funds received in this period have been from donations. Donations are received on an unrestricted basis and are normally earmarked in support of specific projects, determined as part of the Charity’s annual planning process. During this period in 2023/24 we have provided funding for the provision of: • cardiac defibrillator, used to resuscitate people having heart arrest • electrocautery machine which is used to facilitate minor operations performed that would have otherwise had to wait much longer. • Provision of the services of a MIND practitioner supporting individuals in the community with mental health issues • Provision of a Dementia Care Navigator – supporting carers of relatives with advanced dementia In previous years Friends of Hastings House have also provided funding support for the provision of a Care coordinator to maintain the service for vulnerable individuals in the area served by Hastings House. Finally, Friends of Hastings House has also provided funding to secure a Bovie Derm 942 Desiccator, which is a sealed container used for drying samples under atmospheric pressure or vacuum |
| pressure and which has enabled the surgery to bring into use a second minor operations suite All of these developments would not have happened other than as a result of funding provided by Friends of Hastings House and have greatly benefitted individuals in the local community. |
||
|---|---|---|
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | We appointed local individuals as Trustees in 2021, when the charity was first incorporated, who we assessed as having the relevant experience and skills. As such we achieved a strong blend of experiences, skills and backgrounds to form a cohesive Trustee body. Trustees are normally appointed for a term of three years, approved by a resolution passed at a properly convened meeting of the charity trustees. During the year we have appointed two (2) new Trustees on the resignation of a similar number of individual Trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The charity adopted a range of policies from its inception. These included: • Anti Money Laundering • Safeguarding • Risk Management and Financial Controls • Data Protection (GDPR) • Complaints • Health & Safety And a range of other important policies. All relevant policies are available to newly involved individuals whether Trustees or Volunteers. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| The charity currently has a total of eight trustees, five of which are independent. |
| Relationship with any related parties |
Para 1.51 | Three trustees are partners of Hastings House Medical Centre, the body the charity raises funds to provide additional services for. |
|---|---|---|
| Other |
Reference and Administrative details
| Charity name | Friends of Hastings House |
|---|---|
| Other name the charity uses | FOHH |
| Registered charity number | 1195268 |
| Charity’s principal address | Rivers Way Wellesbourne Warwick CV35 9RH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Keith Paul Greetham |
Chair | Charity Trustees | ||
| Martin Richard Read-Jones |
Charity Trustees | |||
| Kathleen Ramona Bailiff |
Charity Trustees | |||
| Heidi Williams | CharityTrustees | |||
| Eileen May Edwards |
Charity Trustees | |||
| Joanna Clarke | CharityTrustees | |||
| Jo Bailey | CharityTrustees | |||
| Keith Philip Thomas |
Treasurer | Charity Trustees | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Keith Thomas | ||
Trustee and Treasurer |
||
Friends of Hastings House AnnualAccounts th 30 September 2024
Income & Expenditure Friends of Hastings House For the year ended 30 September 2024 Cash Basis TOTAL TODA7E Turnover Events DonatsDns- Unre5tncted FndS Donations- unrestriaed funds Toial Turnovèr 1.091.45 1.094.45 1,094.45 5546.91 5.546.94 5.546.94 6.641.39 6.61L.39 6.£4L.39 Volunteer Expendrture EvetExPen1tureS Totsivolunteer Expenditure 998.IS 998.15 998.15 9.15 998.15 Gross Income 5.643.24 S.64&24 5,643.24 Administrative Costs AdvertiSing&h1arketing Bank Fees 290. 290. Chantableand Political Donatn5 6ener¥lExpen5e5 InSUrae 8.79 67.19 67.19 67.19 1,184JO 1.184.30 1.184.30 P05tsgè. Freight& Courier General Setuprelated expenses Medi¢al EquipfflentCoTrthbutmn MIND 150. 150. 150.C 554.88 S54.88 554.88 140.00 TotsiAdministr¥ti¥eC05ts 140 00 14000 Z,490.76 2.490.76 2,490.76 Total Income minus Expenditure Excess Income l Expenditure Total Excess IntomelExpenditure 3.152.48 3,152.4J 3,ISZ.48 3JSI.48 3,152.48 3.152.4 3J52.48 3.152.48 a.152.48 IM<ume&Expen¢rtUTpkntyJnt Pageiofl
Balance Sheet Friends of Hastings House As at 30 September 2024 aQ5EPT2D24 Current Assets Cèsh41 bartk and ITh hand FRIENDS OF ASTINGs HOUSE Totsicash atbankand rn hand 20.898.54 20,898.54 Totsi CurrkntA5Sets 20.898.54 Net Current Assèts (Liabilities) TotalA5sets less Current Liabilities Net Assets 20,898.54 10,898.54 20m8.$4 ital and ResetWè5 Retained Earnings Totalcapitsiand Resewves 3252 28 17,646.26 20.898.S4 Balanc¢Sheèt Pageiofi