## **Trustees’ Annual Report for the period** **From 22[nd] July 2022 Period start date To 30[th] September 2023 Period end date** ## **Charity name: Friends of Hastings House** ## **Charity registration number: 1195268** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To preserve, protect and enhance the**
**health of the patients of Hastings House**
**Medical Centre at Wellesbourne and**
**Kineton in Warwickshire by providing or**
**assisting in the provision of equipment,**
**facilities and services not normally**
**provided by the statutory authorities**
**and ancillary to those provided by the**
**doctors**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Grant funding applications, to local**
**authorities and relevant grant giving**
**bodies.**
**Raising the profile of the charity in the**
**local community, by articles in local**
**papers, use of social media and**
**organising and attending local events**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have been made aware of**
**the public benefit rules for charities**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The charity does not make formal**
**grants. Rather it makes valued**
**contributions towards medical**
**equipment not provided by the NHS.**| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**We have a small cohort of volunteers**
**who help with local events we attend or**
**organise**| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We match funded the role of Well**
**Being Navigator until January 2023**
**at which point it switched a position**
**funded directly by the NHS.**
**Working with Hastings House**
**Medical Practice we assisted in**
**provision of a three month trial of a**
**Dementia Navigator which proved**
**extremely successful and as a result**
**the charity has agreed to fund the**
**role on a part time basis for a twelve**
**month period. Subject to obtaining**
**further grant funding we intend to**
**increase our funding, enabling an**
**increase in the number of days that**
**the navigator service operates.**
**We have funded the purchase of a**
**Bovie Derm 942 which will enable**
**Hastings house surgery to bring a**
**second minor operations suite into**
**use to reduce the current nine**
**months waiting time for procedures**
**and we understand that this is**
**already having an impact.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**1. Matched funding for the role of**
**the Well Being Navigator**
**achieved**
**2. Purchase of a Bovie Derm 942**
**achieved**
**3. Funding raised for the provision**
**of mind Counseller**
**4. Donation made to provide part**
**time services of a Dementia**
**Navigator**| |---|---|---| |||| |Performance of fundraising
activities against objectives
set|Para 1.41|**Friends of Hastings House raise funds**
**in two ways:**
**1) Grants obtained from local**
**authorities and relevant grant**
**giving bodies**
**2) Donations received under the gift**
**aid scheme and donations from**
**companies and individuals.**
**We have an on-line donations platform**
**provided by Wonderful.org which**
**currently only allows donations of a one**
**off nature.**
**Financial performance to date is**
**considered acceptable for a small**
**charity and the commitments made over**
**the period. The following details the**
**results of fundraising to the end of**
**September 2022:**
**Grants Received: £5000**
**Donations Received: £4806**
**Total Funds received £9806**| |---|---|---| |Investment performance
against objectives|Para 1.41|**Friends of Hastings House is a small**
**charity and does not currently make**
**financial investments**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Friends of Hastings House has had**
**acceptable financial results for the year**
**to 30th September 2023, meeting all**
**commitments made in the period.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Friends of Hastings House does not**
**hold reserves other than funds held in**
**respect of known future commitments**
**and plans.**| |Amount of reserves held|Para 1.22|**We do not maintain reserve funds**| |Reasons for holding zero
reserves|Para 1.22|**Our policy to date has been to raise**
**funds from Grants and Donations. We**
**received only one (1) Grant during this**
**financial year, for the sum of £5000.**
**Grants received are in relation to the**
**known funding requirements and**
**commitments made in support of**
**specified activities or projects. For**
**example, the charity has provided**
**funding in support of role of a part time**
**dementia navigator for work in the**
**community and we have agreed to**
**continue this support into 2023/24.**
**Donations received are similarly**
**earmarked in support of specific**
**projects, determined as part of the**
**Charity’s annual planning process.**
**During this period in 2022/23 we have**
**also provided funding for the provision**
**of a Bovie Derm 942 Desiccator, which**
**is a sealed container used for drying**
**samples under atmospheric pressure or**
**vacuum pressure and which will enable**
**the surgery tobring a second minor**
**operations suite into use to reduce**
**the current nine months waiting**
**time for procedures.**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**We appointed local individuals as**
**Trustees in 2021, when the charity was**
**first incorporated, who we assessed as**
**having the relevant experience and**
**skills. As such we achieved a strong**
**blend of experiences, skills and**
**backgrounds to form a cohesive Trustee**
**body.**
**Apart from the first charity trustees,**
**every trustee must be appointed for a**
**term of three years by a resolution**
**passed at a properly convened meeting**
**of the charity trustees.**
**During the year we have renewed three**
**(3) Trustee terms of office and are in the**
**process of confirming the appointment**
**of one (1) new Trustee.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**The charity adopted a range of policies**
**from its inception. These included:**
•
**Anti Money Laundering**
•
**Safeguarding**
•
**Risk Management and Financial**
**Controls**
•
**Data Protection (GDPR)**
•
**Complaints**
•
**Health & Safety**
**And a range of other important policies.**
**All relevant policies are available to**
**newly involved individuals whether**
**Trustees or Volunteers.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|**The charity currently has a total of eight**
**trustees, five of which are independent.**
**Three trustees are partners of Hastings**
**House Medical Centre, the body the**
**charity raises funds to provide**
**additional services for.**
**We are in process of appointing a**
**further independent Trustee although**
**the formalities have not yet been**
**completed.**| |---|---|---| |Other||| ## **Reference and Administrative details** |Charity name|**Friends of Hastings House**| |---|---| |Other name the charity uses|**FOHH**| |Registered charity number|**1195268**| |Charity’s principal address|**Rivers Way**
**Wellesbourne**
**Warwick**
**CV35 9RH**| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Keith Paul
Greetham|Chair||Charity Trustees| ||Martin Richard
Read-Jones|||Charity Trustees| ||Kathleen Ramona
Bailiff|||Charity Trustees| ||Helen Jane Gunton|||CharityTrustees| ||Eileen May
Edwards|||Charity Trustees| ||Joanna Clarke|||CharityTrustees| ||Jill Bason|||CharityTrustees| ||Keith Philip
Thomas|Treasurer||Charity Trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Keith Thomas|| ||
Trustee and Treasurer|| |||| ||||