## **Trustees’ Annual Report for the period 2024-2025** ## **From Period start date 01/04/24 To Period end date 31/03/25** ## **Charity name: The Bothies** ## **Charity registration number:1195264** ## **Objectives and Activities** ||| |---|---| |Summary of the
purposes of the
charity as set
out in its
governing
document|“To promote for the benefit of the inhabitants of North Yorkshire and the
surrounding area the provision of facilities for recreation or other leisure
time occupation of individuals who have need of such facilities by reason
of their youth, age, infirmity or disablement, financial hardship or social and
economic circumstances or for the public at large in the interests of social
welfare and with the object of improving the condition of life of the said
inhabitants.”| |Summary of the
main activities
in relation to
those purposes
for the public
benefit, in
particular, the
activities,
projects or
services
identified in the
accounts.|**1. Educational courses**delivered by visiting tutors on a wide range of
topics including horticulture, painting and drawing, crafts, eg. felting,
embroidery, cooking, willow weaving, heritage topics - benefitting adults
from a wide age range, both local and from out of area
**2. Woodland and nature activities**delivered by a Forest School qualified
teacher - benefitting local schools and families with children.
**3. Practical gardening experiences**benefitting people who may not have
gardens of their own or who enjoy the opportunity to acquire the practical
skills of gardening in a social setting
**4. Provision of sheltered gardening experiences and craft activities**in
co-operation with local care agencies or charity groups and benefitting
adults with learning and other disabilities.
**5. Promotion of volunteering:**We have formed a large group of
volunteers to organise and run activities in The Bothies and we also work
in partnership with North Yorkshire County Council in supporting ‘back to
work’ volunteer placements.
**6. Community projects**are organised by special interest groups eg. oral
history project, family history research, other research projects leading to
exhibitions within the Learning Resource Centre benefitting a core group of
heritage volunteers and the wider visiting public
**7. Creation of a Destination**for isolated or vulnerable people and their
carers. The Friday Place offers a ‘respite’ for one afternoon - sometimes
including organised activities or an afternoon tea.
8.**Hosting Private Hires: c**ertain rooms can be hired by members of the
public for parties and other celebrations such as wedding receptions or
funeral wakes. Visiting parties can also hire the room for lunch or
afternoon tea. The hire charges are used to fund the activities we offer free| ||to certain groups.| |---|---| |Statement
confirming
whether the
trustees have
had regard to
the guidance
issued by the
Charity
Commission on
public benefit|The trustees have regard for the guidance issued by the Charity
Commission on public benefit. While some activities are directed at
specific groups with defined characteristics, the Resource Centre offers a
wide range of activities to the public as a whole and will hire out space for
many special interest groups to organise their own activities.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP
referenc
e|| |---|---|---| |Policy on grant
making|Para
1.38|**N/A**| |Policy on social
investment
including program
related
investment|Para
1.38|**N/A**| |Contribution
made by
volunteers|Para
1.38|The dedication, skills and enthusiasm of a team of volunteers, has been
vital for the everyday management of the Charity. People have brought
with them a whole range of transferable skills appropriate to furthering
the aims of the project – these skills range from educational, heritage
research, accounting, administration, technology, horticulture, craft plus
a commitment to generally ‘muck in’ where needed.
The Bothies has a team of 17 volunteer staff to run or support activities.
During an average week we use aprox 130 hrs of voluntary time.| |Other||| ## **Achievements and Performance** ||SORP
referenc
e|| |---|---|---| |Summary of the
main
achievements of
the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of|Para
1.20|**Volunteering**
As the promotion of volunteering is embedded in The Bothies’ objects, a
wide variety of roles for potential volunteers have been developed
including gardening, hosting events, supporting the outdoor activities
with children and vulnerable adults, supporting school and family
activities and general fundraising for the charity.
All volunteers who show an interest in working with us, are invited to
visit and discuss the various roles on offer. If they decide to join the team
they are asked to complete an application form, provide the names of
two referees, and to undertake a short induction programme.| ||its beneficiaries
and any wider
benefits to society
as a whole.||The work carried out by volunteers includes the following;

A core group are involved in overseeing the gardening in the
Bothy Garden and for propagating pelargonium to maintain a
permanent display in the Hot House and to sell to visitors as a
fundraiser for our educational activities.

Working with Social Services and NYCC over the past year, we
continue to include 2 supported volunteers.

The Heritage Research Group are currently planning a display
on garden history related to Walled gardens and have produced
a light hearted display on the making of garden wall bricks which
has proved very popular with our visitors.

The ‘sheltered’ gardening experiences have offered so many
different experiences to adults and young people who are
vulnerable or with learning and other disabilities. They have had
the opportunity to plan and sow vegetables and flowers in their
own raised beds and the produce grown has been taken home.
They have also taken part in a wide range of crafts and have
enjoyed walks in the parkland, a picnic and a Christmas party.

Local schools have had trips to Scampston and undertaken a
programme of activities linked to the Key Stage 2 curriculum.
Amongst these activities were opportunities to learn about
gardening skills, go pond dipping, hunt for ‘minibeasts’, develop
map reading and navigation skills plus enjoying the fun of a
campfire to toast marsh mallows! Tailor made courses have also
been set up to meet any specific needs of the school. Each of
these visits has been organised by a qualified tutor and
supported by one of the Bothies team.

Use of the parkland and the woodland have lent themselves to
Forest School type activities for young children and their families
through our Wild Life Club.
Children, who must be accompanied
by at least one adult, can work towards earning the Wildlife
Trusts Wild Awards.
The club is staffed by a freelance tutor who
is a qualified Forest School teacher and is supported by suitably
trained volunteers from The Bothies team.|| |---|---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||Achievements
against objectives
set|Para 1.41|
Adjoining the Conservatory is ‘The Bothy Garden’. We have worked
with local community care agency, The Wilf Ward Family Trust, to
build an area of raised beds there and so offer a permanent place
for vulnerable adults to come and enjoy the therapeutic benefits of
working with others in a garden setting. All money raised by the
sales of vegetables and plants from the Bothy Garden, together with
monies raised through room hire and courses go directly into
funding our activities.

The access paths in the Bothy Garden have been landscaped to
provide a dry and accessible route for everybody including
wheelchair users.

Our woodland classroom has been well used for the delivery of
curriculum linked workshops to school groups, family learning
groups and for our adult groups.

For school groups, this area allows the development of several
additional habitats to be used in curriculum workshops, i.e. log piles
for work on minibeast classification. It extends the activities we can
offer to include resilience building activities such as den building and
bush craft. It also provides a base exclusively for use of groups
which is not accessible to the general public.|| |---|---|---|---|---| |||
The Friday Place now offers a destination for carers seeking a
period of respite. Disappointingly this resource has not been fully
used despite our promotion to the local care agencies. Those
people who have visited us speak highly of the welcome they
received and of our refreshments! Next year we will have a publicity
campaign to promote the facility again..

A local carpenter has made us a mobile storage unit where we can
store a range of activities to be used with a variety of our visiting
groups.| |---|---|---| |Performance of
fundraising
activities against
objectives set|Para 1.41|The income to finance our activities has been dependent upon a variety
of funding streams.
**Room Hire**:
Three rooms are available for general hire and have been successfully
used as meeting rooms for both corporate and private events.
Refreshments have been charged as an extra. A table of charges exists
for hirers.
**Fairs:**
A Christmas and Spring Fair with a variety of craft stalls have been
organised, money being raised via ‘space rental’ from stall holders.
Additional monies have been generated by a quiz sheet, a raffle and a
stall run by The Bothies team selling assorted crafted items, home
produce etc.
**Plant Sales**: The sale of Pelargonium cuttings grown by our team has
provided us with a steady income throughout the year.
**Donations and Grants**
The donations from visitors to the Conservatory have been allocated to
a purchase of a garden table large enough to accommodate our Bothy
Club.
**School and family activities**
A small charge is made for these activity programmes to help towards
the costs of employing a qualified freelance Forest School tutor and
purchasing equipment.| |Investment
performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** ||Review of the
charity’s financial
position at the
end of the period|Para 1.21|A large balance has been accrued in our current account to ensure we
can continue our plans to develop the Bothy Garden.|| |---|---|---|---|---| |Statement
explaining the
policy for holding
reserves stating
why they are held|Para 1.22|The trustees have agreed to set up a reserve savings account as an
emergency fund and at present this restricted fund is kept within the
current account.| |---|---|---| |Amount of
reserves held|Para 1.22|N/A| |Reasons for
holding zero
reserves|Para 1.22|N/A| |Details of fund
materially in
deficit|Para 1.24|N/A| |Explanation of
any uncertainties
about the charity
continuing as a
going concern|Para 1.23|N/A| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s
principal sources
of funds
(including any
fundraising)|
Para 1.47|
Funds to finance the charity’s expenses are mainly raised by the
Christmas and Spring Fairs, the hire of rooms and the sale of plants
grown on site. These activities take place during the warmer seasons
(April to October) These events, provide the charity with an income all
year round. Funds raised must cover all housekeeping expenses and
the utilities in addition to covering the costs of community and charitable
activities for which we do not charge participants.| |---|---|---| |Investment policy
and objectives
including any
social investment
policy adopted|Para 1.46|N/A| |A description of
the principal risks
facing the charity|Para 1.46|The costs of electricity continue to be a major consideration for the
charity. As from September an alternative provider will be adopted.| |Other||| |**Structure, Governance and Management**||| |Description of
charity’s trusts:||| |Type of governing
document
(trust deed, royal
charter)|Para 1.25|Constitution
Lease agreement on building which is due for renewal next year.| |How is the charity
constituted?|Para 1.25|CIO| |(e.g
unincorporated
association, CIO)||| |---|---|---| |Trustee selection
methods
including details
of any
constitutional
provisions e.g.
election to post or
name of any
person or body
entitled to appoint
one or more
trustees|Para 1.25|Currently working with the initial trustees who formed the charity and
are named in the original constitution.
Policy for recruiting any new trustees as part of a succession plan is in
development.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and
procedures
adopted for the
induction and
training of
trustees|
Para 1.51||
All bar one of the trustees are working members of The Bothies’ team.
Policies and the induction procedure for both trustees and other team
members are detailed in the Team Handbook – see extract below
**‘Policies for Protection and Support**
The following policies and Risk Assessments have been put in place to
ensure your safety and wellbeing. ‘**THE BOTHIES’**seek to provide a
safe and happy environment for our team members and these outline
the procedures in place to assist with that. They can be accessed in the
Policy folder in the Conservatory office.

**Equal Opportunities Policy**

**Data Protection Policy**

**Safeguarding Policy and Guidance**

**Health and Safety Policy**

**Risk Assessments**
Where you are working directly with children or vulnerable adults there
will be an induction into aspects of safeguarding and a DBS application
will be completed when necessary.
**Induction and Training**
New team members will be introduced to the various jobs and any
training necessary will be provided. No-one will be expected to carry out
a task for which they consider they lack the strength, skill or knowledge.
**Supervision and Support**
**‘THE BOTHIES’**Team is committed to ensuring team members have
an enjoyable and rewarding experience. To achieve this, the Trustees
will offer support and encouragement, recognising that the same
principles of good management and supervision apply to volunteers as
well as employees. The Co-ordinator will provide a point of contact and
deal with any issues that arise.’| |---|---|---|---| |The charity’s
organisational
structure and any
wider network
with which the
charity works|Para 1.51||The Bothies has five trustees. Four are actively involved in the day to
day working of the charity as volunteers. One works elsewhere and is
therefore able to contribute to discussion in a dispassionate and
unbiased way which is an asset to the charity.
The Bothies Team consists of 16 volunteer members (inclusive of the
trustees). Certain team members assume specific responsibilities in line
with their interests and skills. Currently there are 7 main areas of
responsibility as follows;| |||
management of the Bothy Club for a community group of adults
with learning and other disabilities

management of the plant sales

oversight of the Bothy Garden

management of the pelargonium display

management of the exhibitions and displays

organisation of the two Craft fairs

general administration of the charity
The other members of the team carry out a range of roles of their
choosing to support each of the areas listed above eg. gardening,
cleaning, housekeeping, working at events etc.
In addition the charity has built up a relationship with partner agencies
such as NYCC Support to Employment, Social Services, Ryedale
Carers, Dementia Forward, the Parkinsons Support Group and Carers
Plus.
Currently all governance (financial and policy) decisions are made by
the trustees whilst day to day activities are discussed and outcomes
agreed at whole team meetings which occur several times during the
year.
On a day to day basis, where an important decision has to be made
quickly, the trustees working that day will decide.| |---|---|---| |Relationship with
any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The Bothies| |---|---| |Other name the charity uses|N/A| |Registered charitynumber|1195264| |Charity’s principal address|Scampston Walled Garden Conservatory
Scampston
North Yorkshire
YO17 8NG| ||| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| |1
2
3
4
5
6|Dianne Ford|Co-ordinator/Chair
Finance &
Safeguarding||The trustees will be
jointly responsible| |---|---|---|---|---| ||Simon Roe|Vice Chair||| ||Carol Lyon|Finance||| ||Lesley Jenkinson|Bothy Club
Finance &
Safeguarding||| ||Susan Milward|Plant Sales||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| ||N/A|| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Dianne E Ford **Full name(s)** Dianne Elizabeth Ford **Position (eg Secretary,** Chair of Trustees **Chair, etc) Date** 17/11/25 **The Bothies No (if any) Receipts and payments accounts For the period** 01/04/2024 31/03/2025 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**| |---|---|---|---|---|---|---|---| |
CommunityGroups|**292**||**-**||**-**||**292**| |Private Hires|**2,093**||**-**||**-**||**2,093**| |Plant Sales|**3,427**||**-**||**-**||**3,427**| |Misc Sales|**1,341**||**-**||**-**||**1,341**| |Fairs|**5,665**||**-**||**-**||**5,665**| |School Visits|**707**||**-**||**-**||**707**| |WL Cub/ Nature Scamps|**482**||**-**||**-**||**482**| |Workshops|**1,170**||||||**1,170**| |Donations|**573**||||||**573**| |Workshops|**1,170**||**-**||**-**||**1,170**| |**_Sub total_**_(Gross income for AR)_|**16,920**||**-**||**-**||**16,920**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**16,920**| ||||||||| |
Event catering|**512**||**-**||**-**||**512**| |Refreshments|**319**||**-**||**-**||**319**| |Housekeeping|**3,492**||**-**||**-**||**3,492**| |BothyClub|**504**||**-**||**-**||**504**| |Team Expenses|**106**||**-**||**-**||**106**| |Office/Admin|**251**||**-**||**-**||**251**| |Garden|**1,778**||**-**||**-**||**1,778**| |Equipment|**416**||**-**||**-**||**416**| |CleaningMaterials|**84**||||||**84**| |Bank Charges|**148**||||||**148**| |Insurance|**478**||||||**478**| |Publicity|**107**||||||**107**| |Wages|**2,378**||||||**2,378**| |Fairs|**959**||||||**959**| |Displays|**201**||||||**201**| |Workshopexpenses|**190**||**-**||**-**||**190**| |**_Sub total_ **|**11,923**||**-**||**-**||**11,923**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||| ||||||||| ||||||||| ||**-**||||||**-**| ||**11,926**||||||**11,926**| ||**15,822**||||||**15,822**| CCXX R1 accounts (SS) 24/01/2026 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**15,822**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**|**Restricted funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Restricted funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Cost (optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| |**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**
**Details**|**Fund to which asset**
**belongs**
**Fund to which**
**liability relates**|**Cost (optional)**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Amount due**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| Signed by one or two trustees on behalf of all the trustees Signature **Dianne E Ford** ## Print Name Dianne Ford CCXX R2 accounts (SS) ~~24/01/202~~ 6 ~~2~~ **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year** ## **to the nearest £** **296 505 3,671 3,324 - 5,512 336 1,225 1,478 345 16,692** **16,692** **1,602 392 3,660 435 - 257 3,582 266 56 145 478 207 3,043 1,093 1,293 64 16,573** **-** CCXX R3 accounts (SS) 24/01/2026 3 **Endowment funds to nearest £ - - - -** OK **Endowment funds to nearest £** **-** **Current value (optional) - - - - -** **Current value (optional) - - - - - - - - - When due (optional)** ## Date of approval 14/01/2026 **----- Start of picture text -----**
4
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CCXX R4 accounts (SS) 24/01/2026