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2024-09-30-accounts

Docusign Envelope ID: 3CCD492A-03DF-4409-870F-E21C21D09481

Charity registration number: 1195256

Cheltenham Welcomes Refugees

A Charitable Incorporated Organisation (CIO) registered with the Charity Commission for England and Wales

Annual Report and Financial Statements

for the year ended 30 September 2024

Docusign Envelope ID: 3CCD492A-03DF-4409-870F-E21C21D09481

Cheltenham Welcomes Refugees

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 6
Statement of Trustees' Responsibilities 7
Independent Examiner's Report 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Financial Statements 11 to 15

Docusign Envelope ID: 3CCD492A-03DF-4409-870F-E21C21D09481

Cheltenham Welcomes Refugees

Reference and Administrative Details

Trustees

Sophie Bourne (nee Wardell) (Chair of Trustees) Margaret Powell Simon Witcombe Emily Webb (appointed 28 February 2024) Nathalie Genes (resigned 18 March 2025) Paul Baker (resigned 17 June 2025) Patrick Davie (appointed 17 June 2025) Oliver Gadsby (appointed 17 June 2025)

Charity Registration Number

1195256

Principal Office

Frogmore House Ormond Place Cheltenham Gloucestershire GL50 1JD

Independent Examiner

Hazlewoods LLP Staverton Court Staverton Cheltenham GL51 0UX

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Cheltenham Welcomes Refugees

Trustees' Report

The Trustees present their report and financial statement for the year ended 30 September 2024.

Structure, governance and management

Nature of governing document

Cheltenham Welcomes Refugees (“CWR”) is a Charitable Incorporated Organisation (CIO) governed by constitution, registered with the Charity Commission for England and Wales. The charity number is 1195256.

Recruitment and appointment of trustees

Trustees are appointed in accordance with the constitution. In selecting individuals for appointment as further charity trustees, the trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Contribution made by volunteers

Our Charity is entirely run and our work entirely delivered by volunteers. We have over 80 active volunteers from across Cheltenham and are managed by five trustees on an entirely voluntary basis.

Objectives and strategies

Objects and aims

CWR aims to foster compassion and cooperation between different communities in Cheltenham, helping local people understand the circumstances for refugees globally and what people experience on their resettlement journey. It strives to work with GARAS (Gloucestershire Action for Refugees and Asylum Seekers), local authorities, and other partners including organisations and businesses, to help refugee communities truly grow and flourish.

Its charitable objects are:

To provide relief to refugees and their dependants and asylum seekers and their dependants, in particular but not exclusively those coming to the Cheltenham area by the provision of support services so as to advance them in life and assist them with the adaption within a new community, with the objects of:

The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.

Activities

CWR’s core activities include:

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Cheltenham Welcomes Refugees

Trustees' Report

Achievements and performance

This year was marked by growth, resilience, and a deepening of both partnerships and public support for CWR’s mission.

Organisational Development

As part of its development and sustainability CWR:

Recognition

During the year CWR was honoured to be nominated and assessed for the King's Award for Voluntary Service (KAVS) by several local leaders including from Cheltenham Borough Council and the Everyman Theatre. CWR was subsequently honoured with this award (November 2024).

Partnerships

Collaboration with other agencies is at the heart of CWR’s approach. The charity:

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Cheltenham Welcomes Refugees

Trustees' Report

Public Engagement and Awareness

A vital part of CWR’s work is to raise awareness of its work and of resettlement. CWR:

Activities in Support of Refugees and Asylum Seekers

Towards the end of the financial year, CWR was supporting around 50 refugee families (approximately 250 individuals) and, over the year, helped between 50 and 150 asylum seekers.

The closure of the two local hotels in Cheltenham in December 2023 and April 2024 led to the sudden relocation of many asylum seekers and had an impact on both the individuals affected and the volunteers involved. Nevertheless, CWR remained in contact with some former beneficiaries, and several returned to visit after securing leave to remain. Despite fluctuations in numbers and the challenges of anticipating demand, CWR maintained a consistent programme of support throughout the year, with volunteers offering practical assistance, social connection, and emotional reassurance to both new and existing beneficiaries.

The scale of need was underscored by national evidence. The Mental Health Foundation (2024) reported that a high percentage of refugees and asylum seekers experience PTSD, depression, or anxiety, linked to trauma, isolation, poverty, and prolonged uncertainty. The Royal College of Psychiatrists similarly noted the prevalence of significant physical and mental health problems within this group, shaped both by past experiences and challenges in the UK. With asylum seekers surviving on £49.18 per week (or £8.86 if living in catered accommodation) and facing an increased risk of homelessness upon being granted refugee status, the demand for holistic, communitybased support remained acute.

In this context, CWR’s model of care—which combined practical help with emotional and wellbeing activities— acted as a form of “community prescribing,” helping to ease pressure on local health services while enabling individuals to rebuild their lives with dignity.

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Cheltenham Welcomes Refugees

Trustees' Report

CWR delivered the following:

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Cheltenham Welcomes Refugees

Trustees' Report

Financial review

In this reporting period the Charity has continued to grow from strength to strength, attracting donations and goodwill from local people and businesses as public opinion and attention on global events has grown, alongside more temporary holding centres for asylum seekers locally. We have therefore had more donations than we have been able to spend, and as we grow as a small charity we intend to redress the balance through an increase in our activities and financial outlay on support infrastructure (e.g. bikes, digital relief) in the future. As a volunteer-run charity we face some capacity issues scaling up our activities, but have a development plan to address this, including an increase in volunteer commitments and raised awareness in the town, to enable more support to deliver our charitable objects in partnership.

CWR’s reserves policy, adopted on 20 September 2023, is to hold sufficient funds to enable CWR to continue to undertake its core charitable objects should the fundraising climate change. The Trustees estimate that to enable this £6,000 should be held in cash at any time.

At the year end the charity is in a stable financial position with cash on hand of £52,635 (2023: £27,780), which exceeds its reserves policy; this includes two grants received in advance of expenditure planned for 2025. The trustees consider that there are no uncertainties about the charity’s ability to continue.

29/7/2025 The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:

………………………. Sophie Wardell Chairman

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Cheltenham Welcomes Refugees

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

29/7/2025

Approved by the trustees of the charity on .................... and signed on its behalf by:

……………………….. Sophie Wardell Chairman

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Cheltenham Welcomes Refugees

Independent Examiner's Report to the trustees of Cheltenham Welcomes Refugees

I report to the trustees on my examination of the accounts of Cheltenham Welcomes Refugees for the year ended 30 September 2024.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of Cheltenham Welcomes Refugees’ accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

The charity’s gross income exceeded £25,000 and I am qualified to undertake the examination by being a qualified member of ICAEW.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:

  1. The accounting records were not kept in accordance with section 130 of the Charities Act; or

  2. the accounts did not accord with the accounting records; or

  3. the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Felicity Sang, FCA

Staverton Court Staverton Cheltenham GL51 0UX

29/7/2025 Date:.............................

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Cheltenham Welcomes Refugees

Statement of Financial Activities for the year ended 30 September 2024

Note
Unrestricted
funds
£
Note
Unrestricted
funds
£
Restricted
funds
£
Total funds
2024
£
Total funds
2023
£
Income and Endowments from:
Donations 8,855 1,000 9,855
10,428
Grants - 39,230 39,230
16,128
Fundraisingactivities 6,962 - 6,962
792
Total income 15,817 40,230 56,047
27,348
Fundraising activities 3,822 - 3,822
663
Charitable activities
3
12,506 13,076 25,582
17,542
Support costs
4
1,788 - 1,788
688
Total expenditure 18,116 13,076 31,192
18,893
Net movement in funds (2,299) 27,154 24,855
8,455
Reconciliation of funds
Total funds brought forward
7
24,791 2,989 27,780
19,325
Total funds carried forward
7
22,492 30,143 52,635
27,780

All of the charity's activities derive from continuing operations. The funds breakdown for 2023 is shown in note 10.

The notes on pages 9 to 15 form an integral part of these financial statements. Page 9

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Cheltenham Welcomes Refugees

(Registration number: 1195256)

Balance Sheet as at 30 September 2024

Note 2024
£
2023
£
Current assets
Cash at bank and in hand 52,635 27,780
Total assets 52,635 27,780
Funds of the charity:
Unrestricted funds
8
22,492 24,791
Restricted funds
8
30,143 2,989
Total charity funds 52,635 27,780
The financial statements on pages 9 to 15 were approved by the trustees, and authorised for issue on .................
29/7/2025
The financial statements on pages 9 to 15 were approved by the trustees, and authorised for issue on .................
29/7/2025
and signed on their behalf by:
......................................... .........................................
Sophie Wardell Margaret Powell
Chair

The financial statements on pages 9 to 15 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:

The notes on pages 9 to 15 form an integral part of these financial statements. Page 10

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Cheltenham Welcomes Refugees

Notes to the Financial Statements for the year ended 30 September 2024

1 Accounting policies

Statement of compliance

The accounts are prepared on a receipt and payments basis to give a ‘true and fair’ view, in accordance section 133 of the Charities Act 2011 (‘the Charities Act’) and where appropriate, observing the methods and principles of the Charities SORP (Accounting and Reporting by Charities: Statement of Recommended Practice) has been applied.

The Charity constitutes a public benefit entity as defined by FRS 102.

Basis of preparation

The Charity meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

Going concern

The financial statements have been prepared on a going concern basis.

The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements and consider available funds and committed / fixed expenditure.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits.

Fund structure

Unrestricted funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity.

Restricted funds are funds which have been raised by the charity for a particular purpose and are to be used in accordance with specific restrictions imposed by donors. The aim and use of each restricted fund is set out in the notes to the financial statements.

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Cheltenham Welcomes Refugees

Notes to the Financial Statements for the year ended 30 September 2024 (continued)

2 Incoming resources

Donations
Grants
Fundraising activities
Other donations
2023
Charitable activities
Support (including
hub & community
café)
Digital
Classes
Donation
Support costs
Independent examination
Website costs
Other administrative costs
Unrestricted
funds
General
£
7,902
-
6,962
952
15,817
11,551
Unrestricted
funds
General
£
6,402
4,812
292
1,000
12,506
Unrestricted
funds
General
£
1,020
528
240
1,788
Restricted
funds
General
£
1,000
39,230
-
-
40,230
15,510
Restricted
funds
General
£
13,076
-
-
-
13,076
Restricted
funds
General
£
-
-
-
-
Total
funds
2024
£
8,902
39,230
6,962
952
56,047
27,061
Total funds
2024
£
19,478
4,812
292
1,000
25,582
Total funds
2024
£
1,020
528
240
1,788
Total
funds
2023
£
9,046
16,128
792
1,095
27,061
Total funds
2023
£
11,944
5,132
466
-
17,542
Total funds
2023
£
-
235
357
592

3 Charitable activities

4 Support costs

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Cheltenham Welcomes Refugees

Notes to the Financial Statements for the year ended 30 September 2024 (continued)

5 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

6 Taxation

The charity is a registered charity and is therefore exempt from taxation.

7
Cash and cash equivalents
2023
£
27,780
As at 30
September 2024
£
22,492
2,989
10,000
16,154
1,000
2024
£
Cash at bank and in hand 52,635
8
Funds
2024
Unrestricted funds
Restricted funds
Barnwood Trust
One Gloucestershire Integrated
Care System
Ecctis
CBC
As at 1
October 2023
£
24,791
2,989
-
-
2,989
27,780
Incoming
resources
£
15,817
-
10,000
29,230
1,000
40,230
56,047
Resources
expended
£
(18,116)
-
-
(13,076)
-
(13,076)
(31,192)
30,143
52,635

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Cheltenham Welcomes Refugees

Notes to the Financial Statements for the year ended 30 September 2024 (continued)

8 Funds (continued)

2023
Unrestricted funds
Restricted funds
Barnwood Trust
As at 1
October 2022
£
19,325
-
-
19,325
Incoming
resources
£
11,838
15,510
15,510
27,348
Resources
expended
£
(6,372)
(12,521)
(12,521)
(18,893)
As at 30
September 2023
£
24,791
2,989
2,989
27,780

Restricted funds

Barnwood Trust: Grant received to support leisure activities and digital access to benefit refugees and asylum seekers’ physical and mental well-being.

One Gloucestershire Integrated Care System: Funding from the NHS on behalf of the 'One Gloucestershire Integrated Care System', administered by Barnwood Trust, to support a part-time administrator and coordinator freelance position, with this role commencing in November 2024.

Ecctis: Donation received to support skills activities, such as driving, English classes and employability, and also equipment such as sporting equipment and computer equipment to benefit refugees and asylum seekers.

Cheltenham Borough Council: Funding received to buy a stock of vouchers for food and clothing for asylum seekers.

9 Related party transactions

During the year, there were no transactions with related parties.

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Cheltenham Welcomes Refugees

Notes to the Financial Statements for the year ended 30 September 2024 (continued)

10 Comparative Statement of Financial Activities

Unrestricted
funds
£
Restricted
funds
£
Total funds
2023
£
Total funds
2022
£
Income and Endowments from:
Donations 10,428 - 10,428
8,323
Grants 618 15,510 16,128
1,865
Fundraisingactivities 792 - 792
11,293
Total income 11,838 15,150 27,348
21,481
Fundraising activities 663 - 663
807
Charitable activities 5,021 12,521 17,542
8,852
Support costs 688 - 688
655
Total expenditure 6,372 12,521 18,893
10,314
Net movement in funds 5,466 2,989 8,455
11,167
Reconciliation of funds
Total funds brought forward 19,325 - 19,325
8,158
Total funds carried forward 24,791 2,989 27,780
19,325

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