## **Trustees Annual Report for the period** **From 1 April 2024 To 31 March 2025 Charity name: Downend & Frenchay Tennis Club CIO Charity registration number: 1195249** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes of Para 1.17 The objectives of the Club are the promotion of
the charity as set out in its community participation in healthy recreation for
governing document the benefit of the inhabitants of Bristol and South
Gloucestershire, by the provision and
maintenance of facilities and coaching for playing
tennis for players of all ages and abilities.
Summary of the main Para 1.17 and The club provides a fully inclusive, affordable,
1.19
activities in relation to those tennis programme to the local community,
purposes for the public regardless of age, gender, physical ability or
benefit, in particular, the personal circumstances.
activities, projects or services
identified in the accounts. The Club has a responsibility to maintain the 4
outdoor all weather courts with floodlights.
The Club has a management committee of
volunteers, but professional coaches are sourced
to provide an extensive coaching programme.
The Club is affiliated to the LTA and by so doing
maintains an audited standard of governance and
compliance with safeguarding and welfare
policies.
The Club has tried to extend the playing
opportunities to all ages and abilities, keeping
charges affordable, with reduced prices for
groups, and offering discounts to families, & over
50 s. The local brain injured residents are offered
a completely free course during the summer
months. There is a trial membership offer to
enable anyone to try before committing, and a
Pay & Play system is available. The club supports
the local university student tennis players by
discounting the courts at certain times. There are
holiday camps for juniors who benefit from some
activities while their parents work.
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Page 1 ||Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Para 1.18
All trustees are volunteers and receive no
remuneration or other benefits. The Trustees
ensure that all decisions made are in line with the
Charities Commission
s public benefit guidance.
The Club aims to promote and encourage the
local community to get involved in tennis, by
making decisions that reflect the objectives of the
club. The main aim is to get as many people
playing tennis as possible, at either a reduced
rate cost or at a cost that is fair and competitive
within the local area.| |---|---| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The Club has continued to run an active tennis
programme throughout twelve months of the year.
Summary of the main Both tennis and social events were held and were
achievements of the charity, well attended by participants.
Para 1.20
identifying the difference the
charity s work has made to The club committee has liaised with the coaching
the circumstances of its programme to target and improve provision to
beneficiaries and any wider some groups, this has been productive in some
benefits to society as a areas but other areas require more work.
whole.
Tennis players of a higher standard play
competitive tennis both in internal club
competition and local and county leagues.
An area the Club has targeted for improvement
was offering Juniors more opportunities to play
competitively. A Junior Competition Lead from
the committee has started working with the
coaches and parents to arrange a regular
programme of junior matches, representing the
Club at County level and in friendly matches with
local clubs. The next step is to introduce more
mature juniors into the adult social tennis
sessions, and then into the adult teams.
The tennis programme offers fun tennis to
encourage those as young as 3 to enjoy bat and
ball skills, with a very low cost. This is a great way
to introduce the sport in a fun, relaxed
environment. This approach continues to be
popular for 5 years plus, but weather conditions
limited pre-school ages during the autumn and
spring. The club intends to improve the
opportunity by booking an indoor sports or
community hall for those weeks to protect our
future preschool age group.
Adult teams, both men and women entered in the
county leagues, with all those wishing to take part
being included. A third team was added to the
women s entry to enable more members to
participate, which has worked well. An extra
men s team was also reinstated as the club has
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Page 2 |experienced an increase in male members.| |---| |Veteran
s teams enabled the older players to| |enjoy some competitive options.| |The Club wished to create member participation| |with internal competitions, ending the season with| |a finals day. This has worked successfully with a| |committee member taking responsibility for| |arranging and encouraging participation. A Club| |social event became the finals day and all| |members were invited to watch the men and| |women
s singles trophies being competed for,| |along with the men
s, women
s, and mixed| |doubles finals. The day culminated with a| |presentation of the club trophies.| |Our adult beginners have lacked opportunity| |within the club. So this season we offered an| |extended trial membership period, with dedicated| |court time following the beginners coached| |session, for practising at no extra cost to the| |participants. This has enabled about half the| |group to build confidence and ability to then move| |to the adult sessions.| |Walking Tennis sessions. The club has offered| |this format to those who might be recovering from| |illness, injury or unable to feel confident to return| |to standard tennis. This varies in its numbers, but| |is always available to those who feel they require| |a slower pace.| |Overall, the club offers provision to the local| |community, of a fully inclusive, affordable, tennis| |programme.| ## **Financial Review** **----- Start of picture text -----**
Review of the charity s Para 1.21 The CIO commenced trading 1 [st] May 2022.
financial position at the end
of the period
Statement explaining the Para 1.22 DFTC is focused on ensuring that the club has
policy for holding reserves sufficient funds available for the future and the
stating why they are held reserves policy has been produced to manage the
club s resources in a more effective way, to help
secure the financial position of the club for the
future.
The charity s reserves are held in six,
unrestricted, funds:
1. Operations Reserve Fund: The target
minimum operating reserve is equal to 6
months of the average recurring operating
costs (excluding tennis activity costs).
2. Professional Fees Fund: funds are
required to cover the preparatory
professional fees incurred before the new
build commences.
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Page 3 **----- Start of picture text -----**
3. New Build Project Fund: The club plans to
build a new clubroom and a reserve of
£40,000 is required to fund the projected
shortfall between the project cost and
funding.
4. Sinking Fund: In line with
recommendations from the LTA the club
holds a Sinking Fund for the maintenance,
refurbishment and ultimate replacement of
the courts and floodlights.
5. New Build Fundraising: The club has
undertaken fundraising specifically for the
purpose of acquiring items to furnish the
new clubroom. The funds raised are held
in this designated fund.
6. Lease Deposit: The landowner, Frenchay
Cricket Club, requires the club to hold one
year s rent in a designated fund in case of
the club s dissolution.
The Trustees elected a Finance Committee,
which includes at least one trustee and the club
treasurer, to produce a Reserve Policy in order to
explain the high cash/asset position of the club.
This has been reviewed and reflects the current
position of the charity.
Amount of reserves held Para 1.22 £155,237
Reasons for holding zero Para 1.22
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a going
concern
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity s N/A
trusts:
Type of governing document Para 1.25 Constitution formally adopted by the members in
April 2022
How is the charity Para 1.25 CIO by Association
constituted?
Trustee selection methods Para 1.25 Any interested persons who support the
including details of any objectives of the Club.
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
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Page 4 Reference and Administrative details Chari name Other name the chari uses islered chari number Charity's principal address Dovfflend & F￿ntha NIA 1195249 Dovmend & Frenchay Tennis Club Bob Stone Memorial Grcyjnd Common Mead Lane. Hambrook. Bristol. BS16 1 QQ Tennis Club Names of the chartty tNstees who manage the chaiity TNsts0 name Offl¢e Ofany) Dates act￿ If not fr)r Name of person lor body) ontitl•d to appolnt tYusts• Ilf an Penelope While Martin Laws Chair Lorraine Bright Lesley Sl Leger Richard Colman Appointed.. 9th May 2024 1# April to 9th May 2024 1" April to 9° May 2024 Simon Pery Declarations The trustses declarn that they have approved the trustees, report above. Signed on behalf of the tharity's trustees Slgnature(s) Full name(s) Position (eg Secretary, Chair, etc) Penelope Wthite Chair 6 JLnO 2025 Page 5 **Independent examiner's report on the accounts** **Section A Independent Examiner ’ s Report** **Report to the trustees/** Charity Name **members of** Downend & Frenchay Tennis Club CIO **On accounts for the year** 31[st] March 2025 **Charity no** 1195249 **ended (if any) Set out on pages** 7 and 8 I report to the trustees on my examination of the accounts of the above charity ( “ the Trust ” ) for the year ended 31 March 2025. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 ( “ the Act ” ). I report in respect of my examination of the Trust ’ s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters **examiner's statement** have come to my attention in connection with the examination which give me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date: Signed:** 1[st] July 2025 **Name:** Mrs Anna K Green **Relevant professional** ACA **qualification(s) or body (if any): Address:** 74 Longford, Yate, Bristol, BS37 4JW **October 2018** Page 6 **IER** **CIO Registration Number: 1195249** ## _**Downend & Frenchay Tennis Club: Receipts and Payments account**_ **----- Start of picture text -----**
For the year ended: 31 March 2025 31 March 2024
INCOME
Adult Membership £ 19,407.00 £ 21,336.50
Junior Membership £ 5,228.00 £ 5,950.00
Student Membership £ 450.00 £ 650.00
Trial Membership £ 895.00 £ 1,060.00
Total Membership £ 25,980.00 £ 28,996.50
Social Events £ 2,227.15 £ 2,371.00
Grants £ 1,500.00 £ -
Fund Raising £ 772.60 £ -
Interest received £ 565.88 £ 534.49
Court Hire £ 11,626.00 £ 9,280.25
Total Other Income £ 16,691.63 £ 12,185.74
Total Income £ 42,671.63 £ 41,182.24
EXPENDITURE
Rent £ 1,500.00 £ 1,500.00
Electricity £ 3,381.00 £ 3,441.32
Insurance £ 971.91 £ 903.40
LTA & Avon Tennis £ 1,205.00 £ 1,044.00
Total running costs £ 7,057.91 £ 6,888.72
Coaches pay £ - £ 3,302.00
Total Coaching costs £ - £ 3,302.00
Social Events £ 2,140.04 £ 2,227.52
Court Hire £ 793.96 £ 531.00
Equipment & Balls £ 6,684.28 £ 4,890.58
Communication and IT £ 554.23 £ 488.43
Maintenance £ 7,220.75 £ 1,293.60
Building project £ 3,804.00 £ 3,988.00
Legal £ 2,667.60 £ -
Marketing £ 150.00 £ -
Accountancy £ 500.00 £ -
Bank charges £ 755.53 £ 708.80
Club administrator £ 3,300.00 £ 3,025.00
Club Misc. £ 354.91 £ 161.82
Total Other Costs £28,925.30 £ 17,314.75
Total Expenditure £ 35,983.21 £ 27,505.47
Total excess income £ 6,688.42 £ 13,676.77
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Page 7 DOwn￿d & Frnnchay Tennls Club.. Statement of assets at the end of the year 31 March 2025 31 March 2024 Funds Funds last year end Total excess income £ 148,$48.73 6,688.42 £ 155,237.15 £ 134,871.96 13.676.77 £ 148,548.73 Funds this year end Cash funds Cash in Bank 782.51 Build Account 40,000.00 63,942.36 51,292.88 £ 155 237.15 36,935.61 60,103.61 50,727.(KI £ 148 548.73 Membership Account Deposit Account Total cash funds Funds 31 March 2024 20,132.73 11,000.￿￿ 40,000. 15.000.LKI 52,416. 5,000.CK) 5.000.(M) Movement Transfer 31 March 2025 £21,821.15 £12,000.00 f30,000.00 £20,000.00 £59,616.00 £6,800.00 £5,000.00 Operating suwus Operations Reserve Fund New Build PrDject Fund Professional Fees Fund Sinking Fund New Build Fundraising Lease Depostt 6.688.42 £1 5,000.00) 1,000.00 £1 10.000 00 I 5,000.00 7,200.00 1,800.00 £148 548.73 £0.00 £155 237.15 AJI fvnds are unrestricted. The sIn￿ng, New Build Fundratsing and Lease Deposit Funds are designatsd fiJnd5. Signed by one or IYKJ trustees on behalf of all the trustees Signature Flint Name Penelope White )proval date 9th May 2025 Page 8