## **Trustees Annual Report for the period**
**From 1 April 2023 To 31 March 2024**
**Charity name: Downend & Frenchay Tennis Club CIO**
**Charity registration number: 1195249**
## **Objectives and Activities**
SORP reference Summary of the purposes of Para 1.1 The objectives of the Club are the promotion of community the charity as set out in its participation in healthy recreation for the benefit of the governing document inhabitants of Bristol and South Gloucestershire, by the provision and maintenance of facilities and coaching for playing tennis for players of all ages and abilities. Summary of the main Para 1.17 The club provides a fully inclusive, affordable, tennis and 1.19 activities in relation to those programme to the local community, regardless of age, purposes for the public gender, physical ability or personal circumstances. benefit, in particular, the activities, projects or services The Club has a responsibility to maintain the 4 outdoor all identified in the accounts. weather courts with floodlights. The Club has a management committee of volunteers, but professional coaches are sourced to provide an extensive coaching programme. The Club is affiliated to the LTA and by so doing maintains an audited standard of governance and compliance with safeguarding and welfare policies.
The Club has tried to extend the playing opportunities to all ages and abilities, keeping charges affordable, with reduced prices for groups, and offering discounts to families, & over 50 s. The local brain injured residents are offered a completely free course during the summer months. There is a trial membership offer to enable anyone to try before committing, and a Pay & Play system is available. The club supports the local university student tennis players by discounting the courts at certain times. There are holiday camps for juniors who benefit from some activities while their parents work.
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||Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit
Para 1.18
All trustees are volunteers and receive no remuneration or
other benefits. The Trustees ensure that all decisions
made are in line with the Charities Commission
s public
benefit guidance.
The Club aims to promote and encourage the local
community to get involved in tennis, by making decisions
that reflect the objectives of the club. The main aim is to
get as many people playing tennis as possible, at either a
reduced rate cost or at a cost that is fair and competitive
within the local area.|
|---|---|
## **Achievements and Performance**
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SORP
reference
The Club ran an active tennis programme throughout
twelve months of the year. There were both tennis and
Summary of the main social events planned and well attended by participants.
achievements of the charity, Para 1.20
identifying the difference the In previous years the club provided coaching via a number
charity s work has made to of self employed coaches. From 1 [st] April 2023, it was
the circumstances of its agreed that the coaches provide their services directly to
beneficiaries and any wider the players, and pay the club for the use of the courts.
benefits to society as a
whole. Tennis players of a higher standard play competitive tennis
both in internal club competition and local and county
leagues.
An area the Club has targeted for improvement was by
offering Juniors more opportunities to play competitively.
Teams competed in age groups ranging from 8 years and
under, to 14 years and under, competing in girls, boys and
mixed teams, representing the Club at County level and in
friendly matches with local clubs.
The tennis programme offers fun tennis to encourage
those as young as 3 years, to enjoy bat and ball skills, with
a very low cost. This is a great way to introduce the sort in
a fun, relaxed environment.
The Juniors were invited to an awards event to receive
their certificates and prizes, which was very much enjoyed.
Adult s teams, both men and women entered in the county
leagues, with all those wishing to take part included. A
third team was added to the women s entry to enable more
members to participate. However, the men dropped a
team to consolidate their position of a small drop off in
numbers. Veteran s teams enabled the older players to
enjoy some competitive options.
Another area the Club wished to improve was the internal
competitions, with a finals day. All Club members were
invited to watch the men and women s singles trophies
being competed, along with the men s, women s, and
mixed doubles finals.
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Another group to target has been adult beginners, which have lacked opportunity within the club. Some court time has been provided to the group for practising at no extra cost to the participants. In order to encourage our senior members to participate in active sport as long as possible the Club has introduced regular Walking Tennis sessions. The club has offered this format to those who might be recovering from illness, injury or unable to feel confident to return to standard tennis.
Overall, the club offers provision to the local community, of a fully inclusive, affordable, tennis programme.
## **Financial Review**
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Review of the charity s Para 1.21 The CIO commenced trading 1 [st] May 2022.
financial position at the end
of the period
Statement explaining the Para 1.22 DFTC is focused on ensuring that the club has sufficient
policy for holding reserves funds available for the future and the reserves policy has
stating why they are held been produced to manage the club s resources in a more
effective way, to help secure the financial position of the
club for the future.
Initially these reserves were funded via the transfer of the
reserves of the unincorporated club, and are held in a
deposit account.
The charity s reserves are held in six, unrestricted, funds:
1. Operations Reserve Fund: The target minimum
operating reserve is equal to 6 months of the
average recurring operating costs (excluding tennis
activity costs).
2. New Build Project Fund: The club plans to build a
new clubroom and a reserve of £40,000 is required
to fund the projected shortfall between the project
cost and funding.
3. Professional Fees Fund: funds are required to
cover the preparatory professional fees incurred
before the new build commences.
4. Sinking Fund: In line with recommendations from
the LTA the club holds a Sinking Fund for the
maintenance, refurbishment and ultimate
replacement of the courts and floodlights.
5. New Build Fundraising: The club has undertaken
fundraising specifically for the purpose of acquiring
items to furnish the new clubroom. The funds
raised are held in this designated fund.
6. Lease Deposit: The landowner, Frenchay Cricket
Club, requires the club to hold one year s rent in a
designated fund in case of the club s dissolution.
The Trustees elected a Finance Committee, which
includes two trustees and the club treasurer, to produce a
Reserve Policy in order to explain the high cash/asset
position of the club.
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Amount of reserves held Para 1.22 £148,548 Reasons for holding zero Para 1.22 reserves Details of fund materially in Para 1.24 N/A deficit Explanation of any Para 1.23 None uncertainties about the charity continuing as a going concern
## **Structure, Governance and Management**
Description of charity s N/A trusts: Type of governing document Para 1.25 Constitution formally adopted by the members in April 2022 How is the charity Para 1.25 CIO by Association constituted? Trustee selection methods Para 1.25 Any interested persons who support the objectives of the including details of any Club. constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
## **Reference and Administrative details**
Charity name Downend & Frenchay Tennis Club Other name the charity uses N/A Registered charity number 1195249 Charity s principal address Downend & Frenchay Tennis Club Bob Stone Memorial Ground Common Mead Lane, Hambrook, Bristol. BS16 1QQ
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Penelope White Chair
2 Richard Colman
3 Simon Perry
4 Martin Laws
5 Lorraine Bright
6
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## **Declarations**
**The company has taken advantage of the small companies exemption in preparing the report above.**
**The trustees declare that they have approved the trustees report (including directors report) above.**
**Signed on behalf of the charity s trustees**
**Full name(s)** Penelope White **Position (eg Secretary,** Chair **Chair, etc) Date** 8 July 2024
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**Independent examiner's report on the accounts**
**Section A Independent Examiner ’ s Report**
**Report to the trustees/** Charity Name **members of** Downend & Frenchay Tennis Club **On accounts for the** 31[st] March 2024 **Charity no** 1195249 **period ended (if any) Set out on pages** 7 and 8
I report to the trustees on my examination of the accounts of the “ ” above charity ( the Trust ) for the year ended 31[st] March 2024 **.** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 ( “ the Act ” ).
I report in respect of my examination of the Trust ’ s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters **examiner's statement** have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Date:** 22[nd] July 2024 **Signed: Name:** Mrs Anna K Green **Relevant professional** ACA **qualification(s) or body (if any): Address:** 74 Longford, Yate, Bristol, BS37 4JW
**October 2018**
**IER**
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**CIO Registration Number: 1195249**
_**Downend & Frenchay Tennis Club: Receipts and Payments account**_
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For the year ended: 31 March 2024 31 March 2023
INCOME
Adult Membership £ 21,336.50 £ 17,254.99
Junior Membership £ 5,950.00 £ 5,224.00
Student Membership £ 650.00 £ 700.00
Trial Membership £ 1,060.00 £ 1,140.00
Total Membership £ 28,996.50 £ 24,318.99
Group Coaching: Adults £ - £ 11,402.75
Group Coaching: Juniors £ - £ 47,665.96
Total Coaching £ - £ 59,068.71
Social Events £ 2,371.00 £ 27.96
Match Fees £ - £ 885.00
Fund Raising £ - £ 123.52
Interest received £ 534.49 £ 92.51
Court Hire £ 9,280.25 £ 3,109.00
Total Other Income £ 12,185.74 £ 4,237.99
Total Income £ 41,182.24 £ 87,625.69
EXPENDITURE
Rent £ 1,500.00 £ 1,500.00
Water £ - £ -
Electricity £ 3,441.32 £ 2,377.52
Insurance £ 903.40 £ 1,577.02
FCC Affiliation Fees £ - £ -
LTA & Avon Tennis £ 1,044.00 £ 880.00
Total running costs £ 6,888.72 £ 6,334.54
Coaches pay £ 3,302.00 £ 41,073.02
Coordinators £ - £ 3,489.23
Equipment & Balls £ - £ 883.66
Marketing - coaching £ - £ 209.49
Total Coaching costs £ 3,302.00 £ 45,655.40
Social Events £ 2,227.52
Court Hire £ 531.00 £ 678.00
Equipment & Balls £ 4,890.58 £ 883.65
Communication and IT £ 488.43 £ 579.36
Maintenance £ 1,293.60 £ 16,089.83
Building project £ 3,988.00 £ 2,072.80
Marketing £ - £ 209.48
Accountancy £ - £ 200.00
Bank charges £ 708.80 £ 1,895.62
Club administrator £ 3,025.00 £ 3,400.00
Club Misc. £ 161.82 £ 386.02
Total Other Costs £17,314.75 £ 26,394.76
Total Expenditure £ 27,505.47 £ 78,384.70
Total excess income £ 13,676.77 £ 9,240.99
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## _**Downend & Frenchay Tennis Club: Statement of assets at the end of the year**_
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31 March 2024 31 March 2023
Funds
Funds last year end £ 134,871.96 £ 125,630.97
Total excess income £ 13,676.77 £ 9,240.99
Funds this year end £ 148,548.73 £ 134,871.96
Assets
Cash funds
Cash in Bank £ 782.51 £ 24,262.23
Coaching Account £ 36,935.61 £ 36,926.69
Membership Account £ 60,103.61 £ 23,490.53
Deposit Account £ 50,727.00 £ 50,192.51
Total cash funds £ 148,548.73 £ 134,871.96
Funds
31 March 2023 Movement Transfer 31 March 2024
Operating surplus £ 11,455.96 £ 13,676.77 £( 5,000.00 ) £20,132.73
Operations Reserve Fund £ 10,000.00 £ - £ 1,000.00 £11,000.00
New Build Project Fund £ 50,000.00 £ - £( 10,000.00 ) £40,000.00
Professional Fees Fund £ 10,000.00 £ - £ 5,000.00 £15,000.00
Sinking Fund £ 45,216.00 £ - £ 7,200.00 £52,416.00
New Build Fundraising £ 3,200.00 £ - £ 1,800.00 £5,000.00
Lease Deposit £ 5,000.00 £5,000.00
£134,871.96 £13,676.77 £0.00 £148,548.73
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All funds are unrestricted. The Sinking, New Build Fundraising and Lease Deposit Funds are designated funds.
Signed by one or two trustees on behalf of all the trustees
Signature Print Name Penelope White Approval date 08 July 2024
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