**Charity registration number 1195246**
## **DEMENTIA ACTIVE**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **DEMENTIA ACTIVE**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
## **Trustees**
J Elstob M Fazackerley A Svenson-Tuckey J Woods M Lori A Noray C Higgins
(Appointed 11 January 2023) (Appointed 27 February 2023)
(Appointed 1 June 2023) (Appointed 1 June 2023) (Appointed 7 February 2024)
**Charity number** 1195246
## **Independent examiner**
Whitley Stimpson Limited Penrose House 67 Hightown Road Banbury Oxfordshire OX16 9BE
## **DEMENTIA ACTIVE**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 2|
|Independent examiner's report|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the financial statements|6 - 13|
## **DEMENTIA ACTIVE**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023**
The trustees present their annual report and financial statements for the year ended 31 December 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
## **Objectives and activities**
The purpose of the charity is to relieve the needs of people diagnosed with dementia and related conditions in Banbury and surrounding areas, including by:
- facilitating specially designed recreational activities,
- providing transportation,
- offering support and respite to carers, and
working in association with other organisations.
The charity provided four activity sessions per week for its members, with cooked meals and transportation to the sessions for those members who needed it. The charity provided support, advice and community for people with dementia and their carers and families.
## _Public benefit_
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the CIO should undertake.
## **Achievements and performance**
## _Significant activities and achievements against objectives_
The charity continued to provide four activity sessions per week to relieve the needs of its beneficiaries for cognitive stimulation, social participation and enjoyment.
The number of members who attended at least one session with the charity increased by 56% in comparison with the previous year. The charity’s main achievements were the completion of construction projects designed to transform the charity’s premises into a more suitable space in which to deliver high-quality, varied sessions, and the production of a promotional video showcasing the charity’s impact.
The charity continued to give respite and support to carers and the wider community, which benefits from increased inclusion of people with dementia by the dissemination of knowledge of how to support them in a space where their needs are understood and prioritised. This effect is reinforced by placements from occupational 2 therapy students and physiotherapists, who have gained direct experience of working with people with dementia. Moreover, strengthened connections with other dementia charities, local agencies, two local schools and a local college will promote the involvement of current and future professionals in the field of dementia care.
## **Financial review**
The charity’s income for the period was £320,214, including £133,098 from member contributions, £95,867 from grants and £17,796 from fundraising activities. The charity has £15,000 of debt which was incurred to fund the installation of an elevator enabling members who have difficulty using stairs to reach the first floor.
- 1 -
## **DEMENTIA ACTIVE**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023**
## _Reserves policy_
The trustees adopted a reserves policy in 2023 specifying the amount of funds to be held in reserve by reference to the charity’s costs outlined in the budget. The amount specified is at least three months of the anticipated costs of the charity from the annual budget. The policy was adopted to enable the charity to manage the financial impact of risks, especially the risk of a sustained disruption to the charity’s ability to deliver group sessions or provide transportation of members to those sessions. The trustees adopted the reserves policy to balance between the needs of current beneficiaries and future beneficiaries
The level of reserves at the end of the period was £44,193, of which £20,552 is restricted funds.
In accordance with the reserves policy the charity aims to build up reserves by increasing income from member contributions and planning fundraising events and grant applications.
The trustees do not have uncertainties about the status of the charity as a going concern.
## **Structure, governance and management**
Dementia Active’s governing document is its constitution.
The trustees who served during the year and up to the date of signature of the financial statements were:
Patrick Moore (Resigned 8 November 2023) J Elstob (Appointed 11 January 2023) M Fazackerley (Appointed 27 February 2023) W H R Aylward (Resigned 31 December 2023) A Svenson-Tuckey J Woods M Lori (Appointed 1 June 2023) A Noray (Appointed 1 June 2023) C Higgins (Appointed 7 February 2024)
## _Recruitment and appointment of trustees_
New trustees were recruited by the board comparing their skills, knowledge and experience to those needed for effective administration of the charity. All trustees were recruited for a two-year term as stipulated by the constitution. New trustees were recruited from contacts of the charity’s trustees, staff and beneficiaries.
The trustees' report was approved by the Board of Trustees.
J Woods
## **Trustee**
10 September 2024
- 2 -
## **DEMENTIA ACTIVE**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DEMENTIA ACTIVE**
I report to the trustees on my examination of the financial statements of Dementia Active (the CIO) for the year ended 31 December 2023.
## **Responsibilities and basis of report**
As the trustees of the CIO you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the CIO’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Since the CIO’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the CIO as required by section 130 of the 2011 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Hermione Hymers ACA Whitley Stimpson Limited Penrose House 67 Hightown Road Banbury Oxfordshire OX16 9BE
Dated: 10 September 2024
- 3 -
## **DEMENTIA ACTIVE**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31 DECEMBER 2023**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2023**
**Notes**
**£**
**£**
**Income from:**
Donations and legacies
**3**
215,733
95,867
Charitable activities
**4**
8,588
-
Investments
**5**
26
-
**Total income**
224,347
95,867
**Expenditure on:**
Raising funds
**6**
1,108
-
Charitable activities
**7**
247,474
75,315
Other expenditure
**11**
1,125
-
**Total expenditure**
249,707
75,315
**Net income/(expenditure) and movement in**
**funds**
(25,360)
20,552
**Reconciliation of funds:**
Fund balances at 1 January 2023
49,001
-
**Fund balances at 31 December 2023**
23,641
20,552|**Total**
**Unrestricted**
**funds**
**2023**
**2022**
**£**
**£**
311,600
160,787
8,588
3,706
26
-
320,214
164,493
1,108
184
322,789
127,786
1,125
-
325,022
127,970
(4,808)
36,523
49,001
12,478
44,193
49,001|**Total**
**Unrestricted**
**funds**
**2023**
**2022**
**£**
**£**
311,600
160,787
8,588
3,706
26
-
320,214
164,493
1,108
184
322,789
127,786
1,125
-
325,022
127,970
(4,808)
36,523
49,001
12,478
44,193
49,001|
|---|---|---|
|||164,493|
|||184
127,786
-|
|||127,970|
|||36,523
12,478|
|||49,001|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
- 4 -
## **DEMENTIA ACTIVE**
## **BALANCE SHEET AS AT 31 DECEMBER 2023**
|**2023**
**Notes**
**£**
**Fixed assets**
Tangible assets
**13**
**Current assets**
Debtors
**14**
17,351
Cash at bank and in hand
3,500
20,851
**Creditors: amounts falling due within**
**one year**
**16**
(17,035)
**Net current assets/(liabilities)**
**Total assets less current liabilities**
**Net assets excluding pension liability**
**The funds of the CIO**
Restricted income funds
**17**
Unrestricted funds|**2022**
**£**
**£**
40,377
2,479
8,972
11,451
(15,000)
3,816
44,193
44,193
20,552
23,641
44,193|**£**
52,550
(3,549)
49,001
49,001
-
49,001
49,001|
|---|---|---|
The financial statements were approved by the trustees on 10 September 2024
J Woods **Trustee**
- 5 -
## **DEMENTIA ACTIVE**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **1 Accounting policies**
## **Charity information**
Dementia Active is a charitable incorporated organisation. The registered office is 7 Manor Park, Jugglers Close, Banbury, Oxfordshire, OX16 3TB.
## **1.1 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the CIO has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.2 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the CIO.
## **1.3 Income**
Income is recognised when the CIO is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the CIO has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the CIO has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
## **1.4 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
## **1.5 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
- 6 -
## **DEMENTIA ACTIVE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023**
## **1 Accounting policies**
## **(Continued)**
## **1.6 Financial instruments**
The CIO has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the CIO's balance sheet when the CIO becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## **2 Critical accounting estimates and judgements**
In the application of the CIO’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
## **3 Income from donations and legacies**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2023**
**£**
**£**
Donations and gifts
197,937
-
Grants receivable
-
95,867
Other
17,796
-
215,733
95,867|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2022**
**2022**
**£**
**£**
**£**
197,937
138,504
-
95,867
21,000
-
17,796
1,283
-
311,600
160,787
-|**Total**
**2022**
**£**
138,504
21,000
1,283|
|---|---|---|
|||160,787|
## **Other**
Other donations relates to donations raised from fundraising activities.
- 7 -
## **DEMENTIA ACTIVE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023**
|**4**|**Income from charitable activities**|||
|---|---|---|---|
|||**Unrestricted**|**Unrestricted**|
|||**funds**|**funds**|
|||**2023**|**2022**|
|||**£**|**£**|
||**Dementia support**|||
||Member income|8,441|3,687|
||Other income|147|19|
|||8,588|3,706|
|**5**|**Income from investments**|||
|||**Unrestricted**|**Unrestricted**|
|||**funds**|**funds**|
|||**2023**|**2022**|
|||**£**|**£**|
||Interest receivable|26|-|
|**6**|**Expenditure on raising funds**|||
|||**Unrestricted**|**Unrestricted**|
|||**funds**|**funds**|
|||**2023**|**2022**|
|||**£**|**£**|
||**Fundraising and publicity**|||
||Other fundraising costs|1,108|184|
- 8 -
## **DEMENTIA ACTIVE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023**
## **7 Expenditure on charitable activities**
||**Dementia**|**Dementia**|
|---|---|---|
||**support**|**support**|
||**2023**|**2022**|
||**£**|**£**|
|**Direct costs**|||
|Depreciation and impairment|14,158|-|
|Cost of food and other services provided|9,357|4,783|
|Contractor and other staff costs|25,373|32,006|
|Vehicle costs|17,478|9,194|
|Office costs|49,981|42,651|
|Professional fees|7,482|6,244|
|Insurance|2,807|470|
|Running costs|196,153|32,438|
||322,789|127,786|
|**Analysis by fund**|||
|Unrestricted funds|247,474|127,786|
|Restricted funds|75,315|-|
||322,789|127,786|
Running costs includes staff costs recharged from the associated CIC, and repairs and maintenance costs.
|**8**|**Net movement in funds**|**2023**|**2022**|
|---|---|---|---|
|||**£**|**£**|
||The net movement in funds is stated after charging/(crediting):|||
||Fees payable for the independent examination of the charity's financial|||
||statements|1,500|-|
||Depreciation of owned tangible fixed assets|14,158|-|
## **9 Trustees**
J Elstob, trustee, is employed as Operations Co-Ordinator and received remuneration of £18,500 in the year (2022 - £18,500).
None of the other trustees received remuneration nor benefits during the year.
## **10 Employees**
The average monthly number of employees during the year was:
||**2023**|**2022**|
|---|---|---|
||**Number**|**Number**|
|Total|-|-|
- 9 -
## **DEMENTIA ACTIVE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023**
## **10 Employees**
## **(Continued)**
The charity has no employees.
There are staff who are employed by Dementia Active Community Interest Company who also work for the charity. An element of their payroll costs is recharged to the charity by Dementia Active Community Interest Company.
There were no employees whose annual remuneration was more than £60,000.
## **11 Other expenditure**
||**Unrestricted**|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2023**|**2022**|
||**£**|**£**|
|Financing costs|1,125|-|
## **12 Taxation**
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
## **13 Tangible fixed assets**
|**13**
**Tangible fixed assets**||
|---|---|
|**Plant and**
**equipment**
**Fixtures and**
**fittings**
**£**
**£**
**Cost**
At 1 January 2023
2,498
50,052
Additions
1,985
-
At 31 December 2023
4,483
50,052
**Depreciation and impairment**
Depreciation charged in the year
913
13,245
At 31 December 2023
913
13,245
**Carrying amount**
At 31 December 2023
3,570
36,807
At 31 December 2022
2,498
50,052
**14**
**Debtors**
**2023**
**Amounts falling due within one year:**
**£**
Other debtors
17,351|**Total**
**£**
52,550
1,985|
||54,535|
||14,158|
||14,158|
||40,377|
||52,550|
||**2022**
**£**
2,479|
- 10 -
## **DEMENTIA ACTIVE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023**
## **15 Loans and overdrafts**
|Other loans
Payable within one year
**Creditors: amounts falling due within one year**
Borrowings
Other taxation and social security
Accruals and deferred income|**2023**
**£**
15,000
15,000
**2023**
**£**
15,000
535
1,500
17,035|**2022**
**£**
15,000|
|---|---|---|
|||15,000|
|||**2022**
**£**
15,000
-
-|
|||15,000|
## **16 Creditors: amounts falling due within one year**
## **17 Restricted funds**
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
||**At 1 January**|**Incoming**|**Resources**|**At 31**|
|---|---|---|---|---|
||**2023**|**resources**|**expended**|**December**|
|||||**2023**|
||**£**|**£**|**£**|**£**|
|National Lottery grant|-|10,000|(10,000)|-|
|Oxfordshire Community Foundation|-|1,500|(1,500)|-|
|StepChange|-|66,842|(49,491)|17,351|
|Magic Little Grants|-|500|-|500|
|Barchester Charitable Foundation|-|14,525|(14,324)|201|
|Pye Charitable Foundation|-|2,500|-|2,500|
||-|95,867|(75,315)|20,552|
Restricted funds comprise grants received in the year whereby restrictions are imposed on how they are spent.
National Lottery community fund grant was used in full for fire proofing the mezzanine floor. Oxfordshire Community Foundation grant was used in full for activity running costs including leader cost and electricity costs.
The StepChange grant was applied for to cover repairs and activity running costs. £68,881 was approved in the year and £17,351 of this was received post year end, and is therefore showing within other debtors. Barchester Charitable Foundation provided funding for repairs and equipments, and £201 was left to spend at year end.
Pye Charitable Settlement awarded £2,500 for the salary of group leaders and assistants, which will be spent post year end.
- 11 -
## **DEMENTIA ACTIVE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023**
## **18 Unrestricted funds**
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
|**At 1**
General funds
**Previous year:**
**At 1**
General funds
**Analysis of net assets between funds**
**At 31 December 2023:**
Tangible assets
Current assets/(liabilities)
**At 31 December 2022:**
Tangible assets
Current assets/(liabilities)|**January**
**2023**
**Incoming**
**resources**
**Resources**
**expended**
**At 31**
**December**
**2023**
**£**
**£**
**£**
**£**
49,001
224,347
(249,707)
23,641
**January**
**2022**
**Incoming**
**resources**
**Resources**
**expended**
**At 31**
**December**
**2022**
**£**
**£**
**£**
**£**
12,478
164,493
(127,970)
49,001
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
40,377
-
40,377
(16,736)
20,552
3,816
23,641
20,552
44,193
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**2022**
**2022**
**2022**
**£**
**£**
**£**
52,550
-
52,550
(3,549)
-
(3,549)
49,001
-
49,001|
|---|---|
## **19 Analysis of net assets between funds**
## **20 Related party transactions**
## **Transactions with related parties**
During the year the CIO entered into the following transactions with related parties:
- 12 -
## **DEMENTIA ACTIVE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023**
## **20 Related party transactions**
**(Continued)**
Three of the CEO's children work for the charity in various capacities, and in total received £31,000 of remuneration in the year (2022 - £31,000).
The CEO is a director of Dementia Active Community Interest Company, which incurs costs on behalf of the charity and recharges them accordingly. This includes all staff costs, as the payroll is run through the CIC.
- 13 -