**Sutton Churches Tennis Club**
Charity Number 1195245
## **Trustees’ Annual Report**
## **for the period 21 July 2021 to 30 September 2022**
## **Objectives and Activities**
## _**Our objectives**_
The promotion of community participation in healthy recreation and the advancement of amateur sport in particular but not exclusively by providing facilities and coaching for participation in the sport of tennis. Further, through the provision of tennis facilities, the CIO shall ensure continuity with the manner in which the former Gander Green Trust performed its object in respect of the property which it administered and whose Charity Deed stated ‘To and For the General Purposes of the Religious Work carried on at Trinity Methodist Church Sutton, Surrey (now known as Trinity URC/Methodist Church, Sutton).’
## _**Our Activities**_
## _New member courses_
Throughout the year the club holds a series of New Member Courses. These are sixweekly introductory courses for adults which are particularly suitable for those wishing to try tennis for the first time or to return to the sport after a break. The course teaches the basics of tennis and introduces the participants to other club members.
## _Children’s courses_
There are also various courses for children from the age of three upwards to learn the basics of tennis in a fun and friendly environment. These courses help to build a child’s love for tennis and sport in general and help to improve coordination, balance and agility.
## _Social tennis sessions_
The club holds six club sessions each week. One session is aimed at beginners or “rusty” players, another is for those who would like to play singles and the rest are for doubles matchplay. A peg-board system is used to ensure a fair and easy rotation of players and the balls are provided by the club.
## _Surrey LTA league tennis_
The club has 5 ladies’, 5 men’s and 4 mixed teams in the Surrey LTA leagues where matches are played against other clubs in the area. The teams cover a wide range of standards and everyone is welcome to put themselves forward.
## _Internal tournaments and leagues for both adults and junior members_
An annual tournament is held every summer with singles competitions for ladies, men, girls and boys. There are also ladies’ doubles, men’s doubles and mixed doubles events. All doubles events have a plate competition for first round losers to ensure every pair plays at least two matches. The events are open to all members.
Two box league competitions are held during the year for mixed doubles and singles where matches are played against other club members and trophies are awarded at the end of each season.
## _Cardio tennis sessions_
Group based tennis sessions set to music offering a full-body cardiovascular workout. Suitable for all abilities and particularly good for those wishing to improve their fitness, though all participants are encouraged to go at their own pace.
## _Coaching_
A wide range of group coaching courses or private lessons are available from the club’s qualified and experienced coaches.
## _Social activities_
There are regular social activities where members and guests can socialise in a non-tennis setting. Recent events include a quiz night, bingo, bowling and the annual Christmas Dinner.
## _**Public benefit**_
All Trustees are aware of the guidance issued by the Charities Commission with regard to public benefit and have adhered to the guidance throughout the year.
## **Achievements and Performance**
## _**Summary of main achievements**_
The club came into existence as a CIO on 21 July 2021, so this first Trustees Annual Report covers the period from then until 30 September 2022. Prior to that, the club had been an unincorporated organisation.
By the end of September 2022 activity at SCTC had returned to a more normal level from the earlier days of lockdowns and social distancing. During the lockdowns there had been an influx of new members as playing tennis outdoors was regarded as an activity that could be carried on safely and in relative normality. The courts were very busy and club session numbers very high. Then as other areas gradually opened up and people were able to participate in their old sporting and social activities again, things began to return to a more normal level. Membership numbers have continued to remain high but many of us are not playing as often as before.
One area of playing activity that has been busier than ever is that of organised competitions. Overall there has probably never been so much organised competition at the club, with the annual Club Championships, the twice-yearly Box Leagues, the Surrey League teams, Jake’s “Fast4” tournaments, the half-term junior tournaments as well as a couple of fun social tournaments organised by Social Secretary Becci Tucker.
The annual Club Championships once again had excellent numbers of members competing together including, for the first time, more ladies’ doubles pairs than men’s. New tournament software developed by our Webmasters, Jo and Matt Shovelton, made organising the event far easier. Everyone could follow the progress online, including seeing when matches were scheduled, which led to more people watching and feeling involved by knowing when they could go and watch matches.
Finals Day, during the summer heatwave, was enjoyed by dozens of members, friends and family as usual. With its large and diverse entries, the annual Championships are one of the ways in which the club really comes together, with members meeting and competing against people with whom they otherwise might not cross paths. There was also the usual coming together for the Finals Day barbecue party, the club’s biggest social event of the year.
As usual we entered five ladies’ and five men’s teams in both the winter and summer Surrey Leagues and four teams in the summer mixed league. In summer 2021 our men’s
first team won promotion to Division 8, the highest level our men have every reached. The team reports competing reasonably well in that division but unfortunately will be dropping back a division or two for next summer. They did however achieve promotion in the winter league from Division 11 to 10. We have also seen the introduction of regular veterans teams entering the Surrey Leagues, with the club entering both Ladies Over-50s and Men’s Over-55s teams for the first time. It’s fair to say that, results-wise, we haven’t struck gold yet, but there is certainly no lack of enthusiasm – to the extent that we have started a Men’s Over-55s 2[nd] team to meet the demand from members wanting to play.
Of the other tournaments, special mention should go to the U-14s yellow-ball "Play your way to Wimbledon" tournament in May, which saw several of our juniors compete in doubles for the first time. The coaches report that it was a really good standard and seven kids represented SCTC at the regional finals on grass courts at the All-England facility in Raynes Park. They played really well by all accounts and loved the experience. This has led to our Junior Box Leagues having a doubles competition for the first time.
Many of our yellow-ball juniors are now used to playing doubles thanks to the Friday afternoon Junior Club Session, which has been thriving again this summer thanks to a local businessman's sponsorship allowing us to offer this supervised session free of charge.
The coaching team have been working hard -
A total of 71 adults have been introduced or re-introduced to tennis through attending one of the 9 New Member courses that have been run since the club became a CIO.
Junior weekly numbers have increased from 215 participants weekly to currently 265 weekly participants (including our schools programmes). We now have 17 sessions available weekly for junior players. Our tennis camps programmes have also been very successful.
We have managed to establish links with five different schools on a weekly basis which has been really successful. The goal for next year is to expand the schools and community outreach programmes which will be a really exciting challenge.
The adult coaching programme has been very successful with over 150 adults taking part in our group coaching.
There were a number of social activities during the period -
The Annual Christmas Dinner and Club awards ceremony at the California Pub where, despite heightened fears of a Covid revival, around 35 of us had an excellent evening, including the Annual Club Awards Ceremony.
Other social activities included - trips to horse racing at Kempton Park and Epsom Downs, an Easter Monday Madness fun mixed doubles tournament, a Jubilee Tea and Tennis tournament including a special “Bake-off” competition and an Outdoor Bingo evening.
The sociable Cardio Tennis participants also enjoyed a "Fireween" Special in November, the usual Christmas Cardio high jinks and a Jubilee Barbecue Special on the Thursday of that Bank Holiday weekend.
## **Financial Review for the period 21 July 2021 to 30 September 2022**
## _**Financial position at the end of the period**_
Total receipts (gross income) for the period were £65,271 and total payments £33,156, giving rise to a net increase in cash and bank account balances of £32,115 to £223,651.
Membership numbers have remained high after the surge experienced during lockdown. This is reflected in the subscription income of £57,861 which, together with the floodlight money of £5,043, were the largest sources of income.
Repairs and maintenance was the highest item of expenditure at £13,109. The improvement to the steps and patio area by the hard courts cost £6,240, cleaning the hard courts and infill for the artificial clay courts cost £1,668 and replacement lamps for the floodlights £1,330.
Professional fees of £2,500 were for legal advice relating to the site the club occupies.
## _**Reserves**_
At 30 September 2022 the club’s reserves totalled £255,158.
|Cash and bank accounts|223,651|
|---|---|
|Fixed assets|51,668|
|Stock and debtors|1,843|
|less: Liabilities|(22,004)|
||-----------|
||255,158|
||-----------|
This was an increase of £30,519 on the position at 21 July 2021.
Cash and bank accounts increased by £32,115 from £191,536 to £223,651. Other assets and liabilities reduced by £1,596
As well as the general fund, the club has a designated repairs reserve fund. This is money set aside to pay for future maintenance work such as court resurfacing, repainting and floodlight maintenance that is essential to keep the club’s facilities in good condition.
£15,719 was added to the repairs reserve during the period leaving a balance of £67,436 at the end.
This left the undesignated funds balance in the general fund at £187,722.
The main objective for the medium term is to replace the wooden clubhouse which is old and rather run-down so the club is building up funds in preparation for this venture.
## **Structure, Governance and Management**
- The charity’s constitution is it’s governing document.
- The charity is constituted as a Charitable Incorporated Organisation (CIO) based on the Charity Commission’s association model.
- Trustees are selected in accordance with the constitution.
**Reference and Administrative details**
Charity name – Sutton Churches Tennis Club Registered charity number – 1195245 Address – 99 Gander Green Lane, Sutton, SM1 2ES
## _**Names of the charity trustees who manage the charity**_
_(Dates are shown where trustees acted for part of the period)_ Richard Garrett (Captain) Carolyn Graham (Vice Captain) Annabel Faulkner (Secretary) Tony Farrell (Treasurer) Dominique Delhalle (Membership Secretary) David Garrett (Grounds Secretary) Rebecca Tucker (Social Secretary) appointed 11/11/2021 Helen Parnell Peter Hickson resigned 05/07/2022 Pauline Martin Greg Allen-Hirst Ross Gorbert appointed 11/11/2021 Justin Meiland appointed 11/11/2021 Joan Sillery appointed 11/11/2021 Atul Agarwal resigned 11/11/2021 Danny Brickwood resigned 11/11/2021 Andrea Hooper resigned 11/11/2021 James Bryan resigned 11/11/2021
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the trustees**
**Signature Full name** Richard Garrett Anthony Farrell **Position** Captain Treasurer **Date** 7 December 2022 7 December 2022
**Sutton Churches Tennis Club 1195245 Receipts and payments accounts CC16a For the period 21/07/21 30/09/22 To from**
## **Section A Receipts and payments**
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Members subscriptions
**57,861**
Income from floodlights
**5,043**
Visitor fees
**970**
Court hire fees
**642**
Fund raising
**153**
Sale of tennis balls
**167**
Teas
**150**
Interest received
**285**
**65,271**
**-**
**_Sub total_ -**
**_Total receipts_ 65,271**
**A3 Payments**
Rates
**684**
Water & Sewerage
**348**
Electricity
**2,085**
Building insurance
**2,052**
Repairs & Maintenance
**13,109**
Cleaning
**3,133**
Tennis balls
**2,266**
Coaching
**3,865**
LTA fees
**1,565**
Music licences
**456**
Professional Fees
**2,500**
Account charges
**411**
Phone
**84**
Sundries
**598**
**_Sub total_ 33,156**
**-**
**_Sub total_ -**
**_Total payments_ 33,156**
**_Net of receipts/(payments)_ 32,115**
**A5 Transfers between funds**
**(15719)**
**A6 Cash funds last year end**
**139,819**
**_Cash funds this year end_ 156,215**
**Undesignated**
**funds**
**to the nearest**
**£**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**Designated**
**funds**|**to the nearest £**|**Total funds**
**to the nearest £**
**57,861**
**5,043**
**970**
**642**
**153**
**167**
**150**
**285**
**65,271**
**-**
**-**
**65,271**
**684**
**348**
**2,085**
**2,052**
**13,109**
**3,133**
**2,266**
**3,865**
**1,565**
**456**
**2,500**
**411**
**84**
**598**
**33,156**
**-**
**-**
**33,156**
**32,115**
**-**
**191,536**
**223,651**||
||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
||||||
|||**-**||**-**|
||||||
||**-**
**-**|**-**||**-**|
|||**-**||**-**|
||||||
||**-**|**-**||**-**|
||||||
||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
||||||
|||**-**||**-**|
||||||
||**-**
**-**|**-**|||
|||**-**||**-**|
||||||
||**-**|**-**||**-**|
||||||
||**-**
**15,719**
**51,717**
**67,436**|**-**||**-**|
|||**-**||**-**|
|||**-**|||
|||**-**||**-**|
- 3 -
CCXX R1 accounts (SS)
24/11/2022
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
_Note: The Designated Fund_
_is the Repairs Reserve Fund_
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Bank savings accounts
Bank current account
Stripe account
Groundsman’s petty cash float
**Details**
**Details**
**Details**
Clay courts
Clay court lights
Stock
Debtors & prepayments
**Details**
Advanced subscription income
Creditors
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**Undesignated**
**funds**|**to nearest £**
**Undesignated**
**funds**|
|---|---|---|---|
|||**152,411**|**67,436**|
|||**3,246**|**-**|
|||**129**|**-**|
|||**429**|**-**|
|||||
|||**156,215**|**67,436**|
|||OK
**to nearest £**
**Undesignated**
**funds**||
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**Fund to which**
**asset belongs**||
||||**-**|
||||**-**|
||||**-**|
|||**Fund to which**
**asset belongs**||
|||Undesignated funds||
|||Undesignated funds||
|||Undesignated funds||
|||Undesignated funds||
|||||
|||||
|||||
|||||
|||**Fund to which**
**liability relates**||
|||Undesignated funds|**21,998**|
|||Undesignated funds|**6**|
|||||
|||||
- 4 -
CCXX R2 accounts (SS)
24/11/2022
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name Sutton Churches Tennis Club
**On accounts for the period** 21 July 2021 to 30 September 2022
**Charity no** 1195245
**Set out on pages** 3-4 AAF 2(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period from 21/07/2021 to 30/09/2022
**Responsibilities and basis** As the charity trustees of the Trust, you are responsible for the **of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 04/12/2022 **Name:** Peter Stewart **Relevant professional** N/a **qualification(s) or body (if any): Address:** 41 Warren Road, Banstead, Surrey, SM7 1LG
**October 2018**
-1-
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
-2-
**IER**