## **Trustees' annual report for the period** 

Period start date Period end date Day Month Year Day Month Year 01 04 2022 **To** 31 03 2023 

**From** 

## Reference and administration details 

> **Charity name** The Trifocal Trust **Other names charity is known by** 

> **Registered charity number (if any)** 1195228 

> **Charity's principal address** 19 Bailey Road Westcott Surrey 

> **Postcode** RH4 3QR 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|---|
||Nicky Cathrow|Chair|||
||Felix Golding|Trustee|||
||Nicola Denby|Trustee|||
||Chloe Tribe|Trustee|||
||Amit Patel|Trustee|||
||Gobikrishna<br>Sivalingam|Trustee|||



## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

## **Names and addresses of advisors (Optional information)** 

|**Names and addresses of**|**advisors (Optional information)**|**advisors (Optional information)**|
|---|---|---|
|**Type of advisor **|**Name**<br>**Address**||
|**Bank**|Metrobank|One Southampton Row, London, WC1B 5HA|
||||
||||
||||



1 



**Name of chief executive or names of senior staff members (Optional information)** 

## N/A 

## **Structure, governance and management** 

## **Description of the charity’s trusts** 

Constitution adopted 20[th] July 2021 Type of governing document (eg. trust deed, constitution) CIO - Foundation How the charity is constituted (eg. trust, association, company) Every trustee must be appointed by a resolution passed at a properly Trustee selection methods (eg. appointed by, elected by) convened meeting of the charity trustees _._ 

- (eg. trust, association, company) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

N/A 

Policies and procedures adopted for the induction and training of trustees 

The charity’s organisational structure and any wider network with which the charity works 

Relationship with any related parties 

Trustees’ consideration of major risks and the system and procedures to manage them 

2 



## **Objectives and activities** 

1. The Objects of the CIO are: **Summary of the objectives of the  charity set out in its governing document** a. To provide relief to persons suffering from eye defects in socially and economically disadvantaged communities in particular, but not exclusively, Malawi through provision of ophthalmic and optometric treatments, care, training and education for the benefit of the public 

b. To preserve and protect the health of patients of medical establishments in socially and economically disadvantaged communities in particular but not exclusively Malawi by providing and assisting in the provision of facilities, support services and equipment not normally provided by the statutory authorities for the purpose of advancing the quality and provision of eyecare for the public attending those establishments. 

||In planning our activities for the year we kept in mind the Charity|
|---|---|
|**Summary of the main**|Commission’s guidance on public benefit at our trustee meetings.|
|**activities undertaken for the**|The main activities are as follows:|
|**public benefit in relation to**<br>**these objects**|• Planning a medical camp to Chikwawa District Hospital in 2024<br>• Conducting meetings with Chikwawa District Hospital and relevant|
||authorities to understand the needs, priorities and logistics to|
||undergo the medical camp|
||• Increasing website and social media presence to raise funds to|
||support the medical camp|
||These activities have helped strengthen the framework for our|
||activities in the coming year to allow us to successfully run a medical|
||camp and provide support to Chikwawa District Hospital.|



## **Additional details of objectives and activities (Optional information)** 

_n/a_ You **may choose** to include further statements, where relevant, about: Policy on grantmaking Policy programme related investment Contribution made by Volunteers 

3 



## Achievements and performance 

## **Summary of the main achievements of the charity during the year.** 

The charity has conducted regular meetings with the staff at Chikwawa Hospital to continue establishing their needs and priorities. A motorbike is one of the top ongoing priorities of the hospital to transport patients to receive treatment. Research into getting a motorbike is underway and the charity is working towards this as a fundraising goal. 

The charity has been focusing on planning for the medical camp in 2024. This has involved meetings with Chikwawa District to establish the logistics of the camp. Medical professionals attending the camp from the UK have been selected and are now involved in the planning and equipment selection process. CAF has been set up to enable easy donations to the charity. We have also registered with Amazon Smile to increase regular donations. We have continued to collect donations via pub collection boxes. 

We have increased the information and content on our website to continue to inform people of our mission and fundraising goals. Additional social media channels have been set up to further promote the charity, the trustees, fundraising events and our mission and encourage the public to donate. 

4 



**Financial review** 

**Brief statement of the charity’s policy on reserves** 

**Details of any funds materially in deficit** 



## **Further financial review details: (Optional information)** 

You **may choose** to include The charity’s main source of funds is from ad hoc donations additional information, where through fundraising activities. This fundraising has supported our relevant about: regular payments for the website and allowed us to better plan The charity’s principal financially for the medical camp. We anticipate donations will sources of funds (including increase in the future as we look to implement more regular any fundraising). fundraising initiatives. 

How expenditure has supported the key objectives of the charity. 

Investment policy and objectives including any ethical investment policy adopted. 

## **Other optional information** 

## Future Plans 

The coming year will see the charity develop the relationship with Chiwawa Hospital staff, as well as medical professionals from the UK who will be attending the camp to fully prepare for 2024. There will also be an increase in fundraising to support the medical camp. 

## **Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** Chloe Tribe **Position (eg secretary, chair,** Secretary **etc) Date** 

6 



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