THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND ANNUAL REPORT AND FINANCIAL STATEMENTS
PERIOD ENDED 30 JUNE 2023
Registered Charity in England and Wales Charity number is 1195213 Registered on 19 July 2021
Address:
Highfield House Red Shute Hill Thatcham West Berkshire RG18 9QH
THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND
ANNUAL REPORT AND FINANCIAL STATEMENTS
PERIOD ENDED
30 JUNE 2023
Table of Contents
Reference and Administrative Information ................................................................................................................. 3 Trustees Report ............................................................................................................................................................. 4 Statement of Trustees’ Responsibilities ..................................................................................................................... 7 Independent Examiners Report to the Trustees ........................................................................................................ 8 Statement of Financial Activities ................................................................................................................................. 9 Balance Sheet .............................................................................................................................................................. 10 Notes to the Accounts ................................................................................................................................................ 11
THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND REFERENCE AND ADMINISTRATIVE INFORMATION
30 JUNE 2023
| Charity number | 1195213 |
|---|---|
| Address | Highfield House |
| Red Shute Hill | |
| Thatcham | |
| West Berkshire | |
| RG18 9QH | |
| Bankers | Lloyds Bank |
| Maidstone Branch | |
| Maidstone | |
| Kent | |
| ME14 1RW | |
| Metro Bank | |
| One Southampton Row | |
| London | |
| WC1 5HA | |
| Independent examiners | UHY Ross Brooke |
| Suite I, | |
| Windrush Court | |
| Abingdon Business Park | |
| Abingdon | |
| OX14 1SY | |
| Trustees | Dr John Philip |
| Dr Drago Pausek (appointed 8thJuly 2022) | |
| Gillian Pearce | |
| Ravi Vibhuti (resigned 6thJuly 2022) |
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THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND
TRUSTEES REPORT
FOR THE PERIOD ENDED 30[TH] JUNE 2023
The Board of Trustees presents its annual report together with the financial statements of the charity for the year ended 30 June 2023. The financial statements have been prepared in accordance with the accounting policies of the charity and comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland.
Objectives and Activities
The International Rotary Fellowship of Healthcare Professionals (IRFHP) operates in accordance with Rotary International policy, but is not an agency of, or controlled by, Rotary International.
IRFHP has over 600 members from about 80 different countries – all have interest in healthcare. Being a Rotary organisation, IRFHP is able to access Rotary International’s global network of over 1.4 million members and its various Action Groups and Fellowships – each with particular areas of interest such as Peace building, Literacy, Water and Sanitation, Maternal and Child Health, Environment and Economic Development.
IRFHP’s objective is to build a global networking group to improve healthcare and to address issues that affect the equitable provision of healthcare.
International Rotary Fellowship of Healthcare Professionals (UK) Trust Fund was registered as a Charity in England and Wales on 19th July 2021 (Charity number is 1195213) as the Fellowship’s charity arm to raise funds ‘to apply both the capital and income thereof to or for the relief of the poor and needy anywhere in the world or such other charitable purposes as the Board of Directors of IRFHP (hereafter referred as ‘the Board’) shall in duly constituted meeting from time to time direct.’
Achievements and Performance
Response to the Ukraine war
The year was dominated by the Ukrainian war – in particular the devastating impact of the war on healthcare. Under the direction of the Fellowship’s Ukrainian task group, the Trustees continued to monitor the situation on the frontline and offer support where it was most needed.
The task group established a network of contacts in Europe, the US and Canada. There were regular meetings of the task group, representatives from Ukraine and other stakeholders which gave the Trust a unique position to offer advice and expertise during this ongoing humanitarian crisis.
The Trustees were guided by the principle that medical aid should reach the points of greatest need and must also offer value for money.
Whenever possible the Trustees arranged, through reliable Rotary contacts, for the purchase of medical equipment in Europe.
During the period of this report, IRFHP Trust has directly funded the purchase of medical equipment worth £315,103 thanks to the amazing generosity of Rotarians and non-Rotarian from Great Britain and Ireland (RGBI) and Canada.
At the height of the war the unstable conditions in Ukraine made it unreliable to entrust third parties to transport medical equipment. At a particularly difficult time the Chair accompanied vehicles transporting £120,000 medical equipment for maternity care to the Polish-Ukrainian border to ensure the expensive medical equipment did not get to unreliable parties.
The most significant items donated include 20,000 tourniquets each with the potential of saving a life, orthopedic instruments for emergency surgery and the supply of equipment to improve perinatal care.
Many Rotary and non-Rotary groups have contacted the Fellowship for advice about appropriate donations. From within RGBI, there has been a significant flow of medical aid to Ukraine – many such donations were made with the Charity’s direct help.
In May 23, the Trustees had the opportunity to highlight the achievements at an international convention in Melbourne.
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THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND
TRUSTEES REPORT
FOR THE PERIOD ENDED 30[TH] JUNE 2023
Public Benefit
The trustees have referred to the Charity Commission’s general guidance on public benefit when reviewing the charity’s purposes and aims, and when planning future activities. They are satisfied that the Trust’s aims and objectives and overall activities in serving those in need comply with the requirements.
There is a glut of medical information on social media and the internet some of which may be less than helpful to those who access them. The Charity and the Fellowship has used their network through online seminars to disseminate reliable information, often to an international audience.
During the year, IRFHP’s subgroup on Patient Safety was engaged in highlighting many complex issues relating to ‘patient safety. Its vision is of a world in which no person is harmed in health care, and everyone receives safe and respectful care, every time, everywhere.
Another exciting initiative we developed is to provide advice and guidelines in the area of medical equipment donation. The subgroup - Safe and Sustainable Medical Equipment Supply - is a resource to anyone engaging in repurposing medical equipment for use in another country. A ‘Guide to Good Practice’ compiled by a team of experienced health professionals has been a helpful source to many.
As a direct consequence of this work, another interest group was formed dedicated to highlighting the environmental impact of decommissioned or discarded medical equipment. Their research paper was published this year. Website: https://www.mdpi.com/2078-1547/14/2/21
PDF Version: https://www.mdpi.com/2078-1547/14/2/21/pdf
Future plans
The Charity’s focus remains bridging the gap in healthcare provisions between low- and middle-income countries and highincome countries.
The Ukrainian experience has shown us that although we are a new charity, we can gain credibility and recognition by focusing on sustainable programmes. The Trustees will apply these lessons to all future activities.
Financial Review
The charity was formed on 19th July 2021. Most High Street banks were then unwilling to entertain new applications for Charity Accounts.
As the Trustees were pursuing the opening of a Trust account, IRFHP Board recommended, as an interim measure, the opening of a subaccount within the Fellowships account to receive donations. The sub account (was distinct from the Fellowship’s other income and expenditure account) but had limited banking facility.
This account had no facility to receive donations or make payments – which had to be directed through the Fellowship’s account. The Trustees fully accepted that this as a ‘holding position’ until a separate account was operational.
Donations for medical aid to Ukraine have been received in the Fellowship’s account and transferred to the subaccount. The Trustees and the Board have put in place tight procedures to ensure that all donations are accountable and all expenses from the Trust account have a clear audit trail.
The Trustees were delighted that in March the Metro Bank opened an account in the name of IRFHP Trust. This is a dedicated account only for the Trust.
The period covering this report (July 2022 to June 2023) the Trust operated both accounts in Lloyds and Metro Bank.
In this report we refer to transactions in both Banks and in the accounts belonging to the Fellowship and the Trust.
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THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND
TRUSTEES REPORT
FOR THE PERIOD ENDED 30[TH] JUNE 2023
Reserves and Grant Making Policy
These are closely related. The Trustees would seek broadly to equate year on year the amounts received and distributed. It is the Trustees’ policy to maintain a minimum reserves balance of £3,000 to enable the Charity to respond at any time to requests of an urgent and immediate nature.
Structure, governance and management
The International Fellowship of Healthcare Professionals operates within its own constitution and bylaws. It has an International Board elected annually following due process. The term of office of the Board is from June to July. It is a requirement that the Fellowship hold an annual meeting usually in July to receive an annual report and accounts and elect officers. It is also a requirement that the Fellowship file an annual report to Rotary International.
The Trust holds its funds to apply both the capital and income thereof to or for the relief of the poor and needy anywhere in the world or such other charitable purposes as the Board of Directors of IRFHP (hereafter referred as ‘the Board’) shall in duly constituted meeting from time to time direct.
The Board has the power to appoint Trustees or remove them. The Trustees are aware of that they must act in all matters lawful independently and at the same time discharge their obligations to the Board. All Trust matters including minutes of meetings are submitted to the Board. All the current Trustees are members of the Board. This close link and accountability have helped the Trust to maintain stringent procedures in all transactions.
When a vacancy occurs among the Trustees, the continuing Trustees initially discuss this. They then make a recommendation to the Board which would accept or reject the recommendation. New Trustees will be made aware of their responsibilities, and they familiarise themselves with the governing document, administrative procedures and the objects of the charity. The Trustees periodically review the risks that the charity faces and take steps to minimise such risks particularly those associated with the distribution and control of funds and health and safety issues.
Professional Advisers
Bankers: Lloyds Bank Maidstone Branch Maidstone Kent ME14 1RW.
Metro Bank One Southampton Row London WC1 5HA
Independent Examiner:
Caroline Webster MA FCA UHY Ross Brooke Chartered Accountants Suite I Windrush Court Abingdon Business Park OX14 1SY
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THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND
TRUSTEES REPORT
FOR THE PERIOD ENDED 30[TH] JUNE 2023
Statement of Trustees’ responsibilities
The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and regulations.
Charity law requires the trustees to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards) and applicable law.
Under charity law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its net incoming/outgoing resources for that period. In preparing these financial statements, they are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgments and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and
-
explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will
-
continue to operate.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees’ Report has been approved by the Trustees and signed on their behalf by:-
Chairman John Philip On behalf of the Trustees
Date
23.02.2024
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THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES
FOR THE YEAR ENDED 30[TH] JUNE 2023
I report to the charity trustees on my examination of the accounts of the charity for the year ended 30[th] June 2023 which are set out on pages 9 to 15.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of your charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (accounts and Report) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Caroline Webster FCA UHY Ross Brooke
Windrush Court
Abingdon Business Park
Abingdon
OX14 1SY
26[th] February 2024
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THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 30[TH] JUNE 2023
| Note Income From: Donations 2 Investing 3 Other income Total Expenditure on: Charitable activities 4 Total Net movement in funds Total funds brought forward Total funds carried forward |
2023 Unrestricted 2023 Restricted 2023 Funds 2022 Funds Total Total Total Total £ £ - 259,406 259,406 451,205 996 - 996 5 1,920 - 1,920 - |
|---|---|
| 2,916 259,406 262,322 451,210 |
|
| 4,615 315,103 319,718 205,398 |
|
| 4,615 315,103 319,718 205,398 |
|
| (1,699) (55,697) (57,396) 245,812 |
|
| 5,783 240,029 245,812 - |
|
| 4,084 184,332 188,416 245,812 |
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
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THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND
BALANCE SHEET
AS AT 30[TH] JUNE 2023
| Note Current Assets Debtors 5 Cash at bank and in hand Creditors: Amounts falling due within one year 6 Net Current Assets Net Assets Funds Restricted Funds 7 Unrestricted Funds Total of Charity’s funds |
2023 2022 £ £ 3,261 3,971 206,137 368,606 |
|---|---|
| 209,398 372,577 (20,982) (126,765) |
|
| 188,416 245,812 |
|
| 188,416 245,812 |
|
| 184,332 240,029 4,084 5,783 |
|
| 188,416 245,812 |
These accounts were approved by the Board of Trustees on 23.02.2024
Dr John Philip (Trustee)
The notes on pages 11 to 15 form part of these accounts.
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THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30[TH] JUNE 2023
1. Accounting policies
The following accounting policies have been used consistently in dealing with items which are considered material in relation to the Charity's accounts:
a) Basis of Accounting
The accounts are prepared under the historical cost convention, and in compliance with applicable accounting standards, Statement of Recommended Practice Accounting and reporting by Charities in accordance with Financial Reporting Standards applicable in the United Kingdom and Republic of Ireland (FRS 102)( effective 1 January 2019) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice. The entity constitutes a public benefit entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £1.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applies to all years presented unless otherwise stated.
- b) Going concern
At the time of approving the financial statements, the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
c) Charitable funds
Unrestricted funds are expendable at the discretion of the Trustees in the furtherance of the objectives of the charity and for the overall administration of the charity.
Restricted funds are those upon which restrictions and specific criteria for their use are imposed by the donor. The costs of raising and administering such funds are charged against the specific fund.
d) Income
All income is included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy and receipt is probable.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
e) Expenditure
All expenditure is accounted for on an accruals basis when the liability is incurred and has been classified under headings that aggregate all costs related to that category, including all applicable VAT. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of resources.
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Charitable activities include expenditure associated with the provisions of activities and services for beneficiaries and include both the direct costs and support costs relating to these activities.
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Governance costs include those costs incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements
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THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30[TH] JUNE 2023
1. Accounting policies (continued)
f) Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.
g) Creditors
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.
h) Cash at bank
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowing in current liabilities.
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THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30[TH] JUNE 2023
| 2 Donations and General Grants Donations through Global Giving Donations through website 3 Investment Income Bank interest received Foreign Exchange gains 4 Analysis of Expenditure Charitable Activities Supply of medical aid to Ukraine Bank Charges Governance Costs – independent examination Legal Fees Governance costs – insurance |
2023 2022 £ £ 1,614 7,746 257,792 443,459 |
|---|---|
| 259,406 451,205 |
|
| 2023 2022 25 5 971 - |
|
| 996 5 |
|
| 2023 2022 Total Total £ £ 315,103 203,430 48 48 1,920 1,920 2,388 - 259 - |
|
| 319,718 205,398 |
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THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30[TH] JUNE 2023
5 Debtors due within one year
| Due from IRFHP Donations due from PayPal Prepayments |
2023 2022 £ £ 2,347 3,242 629 729 259 - |
|---|---|
| 3,261 3,971 |
6 Creditors: Amounts falling due within one year
| Trade creditors Accruals |
2023 2022 £ £ 19,062 124,845 1,920 1,920 |
|---|---|
| 20,982 126,765 |
7 Movements on Restricted Funds Current year
| Ukraine Appeal Prior year Ukraine Appeal |
Balance 1 July 2022 £ 240,029 240,029 Balance 1 July 2021 £ - - |
Income £ 259,406 259,406 Income £ 443,459 443,459 |
Expenditure £ (315,103) (315,103) Expenditure £ (203,430) (203,430) |
Transfers £ - - Transfers £ - - |
Balance 30 June 2023 £ 184,332 |
|---|---|---|---|---|---|
| 184,332 | |||||
| Balance 30 June 2022 £ 240,029 |
|||||
| 240,029 |
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THE INTERNATIONAL ROTARY FELLOWSHIP OF HEALTHCARE PROFESSIONALS (UK) TRUST FUND
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30[TH] JUNE 2023
8 Analysis of Net Assets between Funds
| Current year Restricted Funds Ukraine Appeal Unrestricted Funds Prior year Restricted Funds Ukraine Appeal Unrestricted Funds |
Tangible Fixed Assets £ - - - - Tangible Fixed Assets £ - - - - |
Net Current Assets £ 184,332 4,084 188,416 Net Current Assets £ 240,029 5,783 245,812 |
2023 Total Assets £ 184,332 4,084 |
|---|---|---|---|
| 188,416 | |||
| 2022 Total Assets £ 240,029 5,783 |
|||
| 245,812 |
9 Trustee Remuneration and Related Party Transactions
No Trustee received any remuneration during the and no reimbursed expenses .
No Trustee of the Charity has any personal interest in any contract or transaction entered into by the Charity during the year.
During the year a Trustee paid the Independent Examination fee of £1,920 for the prior year on behalf of the Charity. This is shown under other income.
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