CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From Period start date July 2021 To Period end date March 2022 Charity name: Friends of CCHT Federation Charity registration number: 1195212 Objectives and Activities SORP r818rence Surnmary of the purposes of the charity as set out in its governing document Para 1.17 To advance the education of the pupils at Chrisl ChurGh and Holy Trinity primary s¢hools by providing and assisting in the provision of facilities and resources for education at the federated schools. To enri¢h the lives of primary school age children by offering extended opportunities that otherwise would not be available to them through the national curriculum. For example, after school clubs at an affordable price for all. This includes sport clubs such as ballet, judo, volleyball, table tennis etc as well as visiting artists and creative resources. The Trustees are aware of the guidance and have taken it into account when making a decision to which the guidance is relevant. Summary of the main activities in relation to those purposes for the publi benefit, in particular, the activities, projects or seNices identifièd in the accounts. Para 1.17 and 1.19 Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Comrnission on public benefit Para 1.18 Additional information (optional) You ma choose to include further statements where relèvant about-. SORP refer8nc8 Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers other Achievements and Performance SORP reference The Frlends of CCHT Federation charlty has benefitted from both recurrent and one-off donations from parents as well as a significant donation of £30,000 from a local benefactor. The federation has hosted a number of fundraising events including an online auction. Christmas card sales from the pupils, art work, selling Chrlstmas trees, and homemade elderflower cordial. We hosted a Pop Up restaurant event with funds going into the charity and a Midsummer festival event as a summer highlight. Summary of the main achievemenls of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Pard 1.20 Additional inforn)ation (optional) You ma choose to include further statements where relevant aboLrt'. Achievements against objectives sel PaT8 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment perfomiance against objectives Para 1.41 Olher Financial Review Review of the charity's financial position at the end of the period Para 1.21 The Charity is working as intsnd8d and has a constant flow of Income and expenditure as per its objectives. statement explaining the policy for holding rese￿eS statin are held Amount of reserves held pai# 1.22 NIA Para 1.22 NIA Reasons for holding zero reserves Para1. The Charity was set up to spend all income on the children's enrichment programme in the federation. The charity is designed as a constant sourcè of income for resources and facilities needed. Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going con￿rn Para 1.24 NIA P#ra 1.23 NIA Additional infonnation (optional) You ma choose to include further statements where relèvant about= The charriy's principal sources of funds (including any fundraising) Paia 1.47 Investment policy and objedives including any social investment policy adopted Para 1.46 A descriplion of the principal risks facing the Gharity Pata 1.46 crther Structure, Governance and Management DesGription of charity's trusts= Type of governing document trust deed, ro al charter How is the Gharity constitLrted? le.g unincDrporated association. CIO Trustee selection methods including details of any constitutional provisions e.g. e18clion to posl or name of any person or body entitled to appoint one or rnore trustees Pam 1.25 CIO Governing Document Pard 1.25 Charitable Incorporated Organlsatlon (CIO) - A foundation Model Constitution. Para 1.25 The four appointed charity trustees were chosen for their skills. knowlodgo and experience needed for the effective administration of the CIO. Additional infomiation {optionall You ma hoose to include further statements where relevant abouL Policies and procedures adopted for the induction and training of trustees Par8 1.51 The charity's organisational structure and any wider network with which the charity worf(s Psra 1.51 Relationship with any related parts'es Par8 1.51 oth8r Reference and Administrative details Charit name Other name the charit uses Registered charity number Charity's principal address Friends of CCHT Federation NIA 1195212 1 Robinson Street, London SW3 4AA Names of the charity trustees who manage Ihe charity Dates acted rf not for whole Trustoa name Officg lif any) Namè of pèrson lor body) entitled olnt trustso Ifan Mr Andrew Greétham Mr Quentin Nason Revd Brian Leathard Mrs Avis Hawkins 10 12 13 14 15 16 17 18 19 20 Cor orate trustees- names of the directors at the date the re Dir8Ctor narne rtwasa roved NIA Name of trustees holding title to property belonging to the chartty Trustee name Dates actsd if not forwhole NIA Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charrty's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Additional infomiation (optional) Names and addresses of advisers (Optional infom)ation) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional infomiation) Exemptions from disclosure Reascsn for non-disclosure of ke ersonnel details NIA Other o tional information Declarations The trustees declare that they have"approved the trustees, report above. Signed on behalf of the charity's trustees Signaturelsl Full namels} Position (eg Secretaryi Chair. etcl cka(r Date )8,01. lols |OPENING BALANCE|£ 3,771.53| |---|---| |April|£ 5,333.53| |May|£ 4,351.21| |June|£ 6,678.65| |July|-£ 20,919.85| |August|£ 9,184.15| |September|£ 20,422.24| |October|£ 19,515.94| |November|-£ 23,478.88| |December|-£ 20,874.93| |January|£ 37,209.08| |February|£ 19,096.14| |March|£ 3,771.53| **Friends of CCHT Federaion Account April 2021** **----- Start of picture text -----**
BALANCE AS PER BANK STATEMENT £ 48,487.69
LESS UNPRESENTED CHEQUES
TOTAL £ 48,487.69
OPENING BALANCE £ 3,771.53
MONEY RECEIVED £ 1,562.00
EXPENDITURE FOR MONTH £ -
TOTAL £ 5,333.53
**----- End of picture text -----**
**----- Start of picture text -----**
DATE DETAIL COMMENTS DR CR
OPENING BALANCE
15.04.21 transfer HT schoolcomms- Summer Term enrichment £ 202.00
15.04.21 transfer HT lettings- First Class Learning Summer 21 £ 320.00
21.04.21 transfer HT lettings-Japanese School Summer 21 £ 236.00
29.04.21 transfer HT schoolcomms- Summer Term enrichment £ 164.00
30.04.21 transfer Douglas and Gordon Boards £ 640.00
£ - £ 1,562.00
**----- End of picture text -----**
Completed by: Lisa Walden Signed by Head Teacher: Date: 10.05.2021 **Friends of CCHT Federaion Account April 2021** **----- Start of picture text -----**
BALANCE
£ 3,771.53
£ 5,333.53
**----- End of picture text -----**
**Friends of CCHT Federation Account May 2021** **----- Start of picture text -----**
BALANCE AS PER BANK STATEMENT £ 27,500.00
LESS UNPRESENTED CHEQUES
TOTAL £ 27,500.00
OPENING BALANCE £ 5,333.53
MONEY RECEIVED £ 22,236.48
EXPENDITURE FOR MONTH £ 23,218.80
TOTAL £ 4,351.21
**----- End of picture text -----**
**----- Start of picture text -----**
DATE DETAIL COMMENTS DR
OPENING BALANCE
05.05.21 transfer Virtual Walk payment from JustGiving
10.05.21 500058 CC Letting- Arabic School
12.05.21 payment The Web Development invoice CCHT1 £ 600.00
13.05.21 transfer HT parental donations- summer term enrichment clubs
13.05.21 payment Virement HT £ 12,500.00
13.05.21 payment Virement HT £ 10,000.00
17.05.21 transfer Virtual Walk payment from CC re Robins
18.05.21 transfer Sandra Charitable donation
19.05.21 transfer Virtual Walk payment from CC re: Noel
25.05.21 transfer Sum Up purchase- card machine invoice no £ 118.80
26.05.21 transfer CC Letting
27.05.21 transfer HT parental donations- summer term enrichment clubs
£ 23,218.80
**----- End of picture text -----**
Completed by: Signed by Head Teacher: Date: 11.06.20 **Friends of CCHT Federation Account May 2021** **----- Start of picture text -----**
CR BALANCE
£ 5,333.53
£ 17,283.48
£ 1,800.00
£ 235.00
£ 250.00
£ 2,000.00
£ 300.00
£ 350.00
£ 18.00
£ 22,236.48 £ 4,351.21
**----- End of picture text -----**
**Friends of CCHT Federation Account June 2021** **----- Start of picture text -----**
BALANCE AS PER BANK STATEMENT £ 47,505.37
LESS UNPRESENTED CHEQUES
TOTAL £ 47,505.37
OPENING BALANCE £ 4,351.21
MONEY RECEIVED £ 2,537.44
EXPENDITURE FOR MONTH £ 210.00
TOTAL £ 6,678.65
**----- End of picture text -----**
**----- Start of picture text -----**
DATE DETAIL COMMENTS DR
OPENING BALANCE
07.06.21 transfer HT Letting FCL Chelsea summer term 2
09.06.21 500059 CC Letting- Gardeners Guild
10.06.21 transfer School Comms - summer term enrichment
14.06.21 transfer HT-FCL Chelsea summer term additional hire day
22.06.21 sum up Elderflower sales
23.06.21 payment HT etting -hall hire for party
24.06.21 sum up Elderflower and plant fundraiser
24.06.21 transfer School Comms - summer term enrichment
24.06.21 sum up HT- Pop Up Restaurant fundraiser
25.06.21 sum up Elderflower fundraiser
28.06.21 500060 Elderflower fundraiser
28.06.21 refund HT Letting-hall hire payment refunded as cancelled £ 210.00
28.06.21 transfer HT- donation form Tanya Lowes re Konny
28.06.21 sum up Elderflower fundraiser
£ 210.00
**----- End of picture text -----**
Completed by: Lisa Walden Signed by Head Teacher: Statement page number:June 2021 Date:01.07.21 **Friends of CCHT Federation Account June 2021** **----- Start of picture text -----**
CR BALANCE
£ 4,351.21
£ 320.00
£ 250.00
£ 15.00
£ 80.00
£ 4.92
£ 180.00
£ 491.65
£ 48.00
£ 11.80
£ 50.15
£ 81.00
£ 1,000.00
£ 4.92
£ 2,537.44 £ 6,678.65
**----- End of picture text -----**
**Friends of CCHT Federation Account July 2021** **----- Start of picture text -----**
BALANCE AS PER BANK STATEMENT £ 22,234.31
LESS UNPRESENTED CHEQUES
TOTAL £ 22,234.31
OPENING BALANCE £ 6,678.65
MONEY RECEIVED £ 1,646.50
EXPENDITURE FOR MONTH £ 29,245.00
TOTAL -£ 20,919.85
**----- End of picture text -----**
**----- Start of picture text -----**
DATE DETAIL COMMENTS DR
OPENING BALANCE
05.07.21 500004 Postcard sales
08.07.21 transfer School Comms - summer term enrichment
08.07.21 transfer School Comms - postcards
08.07.21 transfer School Comms - Midsummer event
08.07.21 transfer School Comms - Elderflower sales
13.07.21 500061 CC Pop Up restuarant sales
13.07.21 500062 CC Elderflower sales
20.07.21 payment Invoice INV-37221 (cauliflower cards) £ 60.00
21.07.21 payment Invoice INV-37220 (cauliflower cards) £ 160.00
21.07.21 payment Virement to HT School Account £ 9,025.00
21.07.21 payment Virement to HT School Account £ 20,000.00
22.07.21 transfer School Comms - summer term enrichment
22.07.21 transfer School Comms - postcards
22.07.21 transfer School Comms - Elderflower sales
22.07.21 transfer School Comms - leaving gift Kim McCrone
22.07.21 transfer School Comms - Midsummer event
£ 29,245.00
**----- End of picture text -----**
Completed by: Signed by Head Teacher: Statement page number:July 2021 **Friends of CCHT Federation Account July 2021** **----- Start of picture text -----**
CR BALANCE
£ 6,678.65
£ 24.00
£ 11.00
£ 152.00
£ 186.00
£ 50.00
£ 830.00
£ 65.00
£ 1.50
£ 160.00
£ 70.00
£ 87.00
£ 10.00
£ 1,646.50 -£ 20,919.85
**----- End of picture text -----**
**Friends of CCHT Federation account August 2021** **----- Start of picture text -----**
BALANCE AS PER BANK STATEMENT £ 52,338.31
LESS UNPRESENTED CHEQUES
TOTAL £ 52,338.31
OPENING BALANCE -£ 20,919.85
MONEY RECEIVED £ 30,104.00
EXPENDITURE FOR MONTH £ -
TOTAL £ 9,184.15
**----- End of picture text -----**
**----- Start of picture text -----**
DATE DETAIL COMMENTS DR
OPENING BALANCE
05.08.21 School comms- Kim leaving gift contributions
05.08.21 School comms- Postcard purchases
16.08.21 500006 Donation from Cadogan Estates
16.08.21 500005 Postcard purchases
£ -
**----- End of picture text -----**
Completed by: Lisa Walden Signed by Head Teacher: Statement page number: august 2021 Date:07.09.2021 **Friends of CCHT Federation account August 2021** **----- Start of picture text -----**
CR BALANCE
-£ 20,919.85
£ 48.00
£ 48.00
£ 30,000.00
£ 8.00
£ 30,104.00 £ 9,184.15
**----- End of picture text -----**
**Friends of CCHT Federation account September 2021** **----- Start of picture text -----**
BALANCE AS PER BANK STATEMENT £ 39,050.43
LESS UNPRESENTED CHEQUES
TOTAL £ 39,050.43
OPENING BALANCE £ 9,184.15
MONEY RECEIVED £ 20,130.00
EXPENDITURE FOR MONTH £ 8,891.91
TOTAL £ 20,422.24
**----- End of picture text -----**
**----- Start of picture text -----**
DATE DETAIL COMMENTS DR
OPENING BALANCE
01.09.21 donation Henry Cot
01.09.21 donation St Lukes Hall Trust
01.09.21 donation Christ Church Hall
03.09.21 transfer Holy Trinity - FCL Hire Autumn Term 1
06.09.21 transfer Holy Trinity - Japanese School Autumn Term 21
20.09.21 transfer Summer Term 2 enrichment costs Virement £ 8,891.91
22.09.21 500063 Donation from Christ Church ( Church)
£ 8,891.91
**----- End of picture text -----**
Completed by: LWalden Signed by Head Teacher: Statement page number: September 2020 Date:08.10.21 **Friends of CCHT Federation account September 2021** **----- Start of picture text -----**
CR BALANCE
£ 9,184.15
£ 20.00
£ 5,000.00
£ 5,000.00
£ 560.00
£ 4,550.00
£ 5,000.00
£ 20,130.00 £ 20,422.24
**----- End of picture text -----**
**Friends of CCHT Federation Account OCTOBER 2021** **----- Start of picture text -----**
BALANCE AS PER BANK STATEMENT £ 62,670.10
LESS UNPRESENTED CHEQUES
TOTAL £ 62,670.10
OPENING BALANCE £ 20,422.24
MONEY RECEIVED £ 4,467.40
EXPENDITURE FOR MONTH £ 5,373.70
TOTAL £ 19,515.94
**----- End of picture text -----**
**----- Start of picture text -----**
DATE DETAIL COMMENTS DR
OPENING BALANCE
01.10.21 donation Henry Cot
08.10.21 donation Sum Up payments
11.10.21 donation Charles Combe CC Promises auction
11.10.21 payment Holy Trinity School Virement HT014 dishwasher £ 3,757.07
13.10.21 transfer Holy Trinity -Garden House Invoices GHS / 001/002/003
14.10.21 transfer HT playground and hall hire- C Green
18.10.21 500064 CC Classroom hire
19.10.21 payment Holy Trinity School Virement HT016 xmas shop purchases £ 486.00
19.10.21 debit charges £ 9.63
20.10.21 donation HT Enrichment co-ord fee virement HT017 £ 1,121.00
28.10.21 transfer Holy Trinity - FCL Hire Autumn Term 2
21.10.21 500007 HT Hall hire
£ 5,373.70
**----- End of picture text -----**
Completed by: Lisa Walden Signed by Head Teacher: Statement page number:October 2020 Date: 02.11.21 **Friends of CCHT Federation Account OCTOBER 2021** **----- Start of picture text -----**
CR BALANCE
£ 20,422.24
£ 20.00
£ 502.40
£ 1,335.00
£ 1,160.00
£ 480.00
£ 250.00
£ 560.00
£ 160.00
£ 4,467.40 £ 19,515.94
**----- End of picture text -----**
**Friends of CCHT Federation Account November 2021** **----- Start of picture text -----**
BALANCE AS PER BANK STATEMENT £ 13,300.17
LESS UNPRESENTED CHEQUES
TOTAL
OPENING BALANCE £ 19,515.94
MONEY RECEIVED £ 7,879.93
EXPENDITURE FOR MONTH £ 50,874.75
TOTAL -£ 23,478.88
**----- End of picture text -----**
**----- Start of picture text -----**
DATE DETAIL COMMENTS DR CR
OPENING BALANCE
01.11.21 donation Henry Cot £ 20.00
09.11.21 payment Payment to HT Schol Account Virement HT018 £ 20,000.00
10.11.21 transfer Sum Up - HT Christmas Cards £ 117.47
11.11.21 transfer Sum Up - HT Christmas Cards £ 98.31
12.11.21 transfer Sum Up - HT Christmas Cards £ 10.81
16.11.21 payment Payment to HT Schol Account Virement HT019 £ 30,000.00
16.11.21 payment refund as transaction duplicated £ 43.00
17.11.21 transfer Elf Auction winning bid- Harret Turnbull (groto) £ 350.00
18.11.21 payment Katie Rose for shop purchase £ 188.45
19.11.21 payment Service charges £ 8.70
23.11.21 transfer Sum Up £ 102.13
24.11.21 500008 Christmas Card purchases £ 124.50
24.11.21 500008 Christmas Card purchases £ 47.00
24.11.21 transfer Sum Up- HT Book Fair £ 131.57
25.11.21 transfer School Comms- HT Christmas Card orders £ 523.00
25.11.21 500065 CC Lettings- Arabic School £ 2,400.00
25.11.21 transfer Sum Up- HT Book Fair £ 54.05
26.11.21 donation DG Boards £ 600.00
26.11.21 transfer Troy Asset Management £ 3,000.00
26.11.21 transfer Sum Up- HT Book Fair £ 97.75
29.11.21 transfer Sum Up- HT Book Fair £ 8.74
30.11.21 payment THT Travelling Books payment £ 634.60
30.11.21 500009 HT Book Fair cash payments £ 194.60
£ 50,874.75 £ 7,879.93
**----- End of picture text -----**
Completed by: L Walden Signed by Head Teacher: Statement page number: November 2021 **Friends of CCHT Federation Account November 2021** Date: 02.12.21 **Friends of CCHT Federation Account November 2021** **----- Start of picture text -----**
BALANCE
£ 19,515.94
-£ 23,478.88
**----- End of picture text -----**
Friends of CCHT ACcount DECEMBER 2021 **----- Start of picture text -----**
BALANCE AS PER BANK STATEMENT £ 22,279.23
LESS UNPRESENTED CHEQUES
TOTAL £ 22,279.23
OPENING BALANCE -£ 23,478.88
MONEY RECEIVED £ 3,319.36
EXPENDITURE FOR MONTH £ 715.41
TOTAL -£ 20,874.93
**----- End of picture text -----**
**----- Start of picture text -----**
DATE DETAIL COMMENTS DR
OPENING BALANCE
01.12.22 transfer Henry Cot
02.12.21 500066 Christmas shop payments to school
09.12.21 transfer School comms HT- Book Fair
09.12.21 transfer School comms HT- Chrsitmas Card orders
09.12.21 transfer Sum Up payments
13.12.21 transfer Christmas Tree purchases
13.12.21 payment Christ Church School Invoice 10117 Chrstmas Card orders £ 118.48
13.12.21 payment Christ Church School Invoice 10116 Chrstmas Card orders £ 584.13
13.12.21 transfer Sum Up payments
14.12.21 payment Sum Up payments
16.12.21 transfer Sum Up payments
17.12.21 payment Sum Up payments
20.12.21 transfer Sum Up service charge £ 12.80
16.12.20 transfer Sum Up payments
17.12.20 transfer Sum Up payments
23.12.21 transfer School comms HT- Book fair
£ 715.41
Completed by: Lisa Walden
**----- End of picture text -----**
Signed by Head Teacher: Statement page number: December 2021 Friends of CCHT ACcount DECEMBER 2021 Date: 11.01.22 Friends of CCHT ACcount DECEMBER 2021 **----- Start of picture text -----**
CR BALANCE
-£ 23,478.88
£ 20.00
£ 80.00
£ 12.99
£ 55.00
£ 178.44
£ 1,369.50
£ 181.40
£ 660.64
£ 110.12
£ 611.49
£ 8.85
£ 3.93
£ 27.00
£ 3,319.36 -£ 20,874.93
**----- End of picture text -----**
FRIENDS OF CCHT ACCOUNT JANUARY 2022 **----- Start of picture text -----**
BALANCE AS PER BANK STATEMENT £ 19,777.88
LESS UNPRESENTED CHEQUES
TOTAL £ 19,777.88
OPENING BALANCE £ 39,710.43
MONEY RECEIVED £ 5,322.92
EXPENDITURE FOR MONTH £ 7,824.27
TOTAL £ 37,209.08
**----- End of picture text -----**
**----- Start of picture text -----**
DATE DETAIL COMMENTS DR CR
OPENING BALANCE
04.01.22 transfer Holy Trinity - FCL Hire Spring Term 1 £ 440.00
04.01.22 transfer Henry Cot £ 20.00
04.01.22 transfer Holy Trinity - Japanese School Spring Term 22 £ 3,850.00
07.01.22 transfer CCHT School shop sales £ 468.17
10.01.22 transfer Maskell Donation £ 350.00
12.01.22 transfer Sum Up payments £ 14.75
18.01.22 transfer CC- Teapot fundraiser £ 150.00
18.01.22 payment CC- Teapots £ 448.13
18.01.22 500067 CC- Teapot fundriser £ 30.00
18.01.22 payment Sum Up service charge £ 16.94
19.01.22 000001 Cheque payment to Macmillan £ 357.87
26.01.22 payment Aut Term 2 2021 enrichment virement £ 7,001.33
£ 7,824.27 £ 5,322.92
**----- End of picture text -----**
Completed by: Lisa Walden Signed by Head Teacher: Statement page number: January 2022 Date: 03.02.22 FRIENDS OF CCHT ACCOUNT JANUARY 2022 BALANCE £ 22,279.23 £ 19,777.88 FRIENDS OF CCHT FEDERATION FEBRUARY 2022 **----- Start of picture text -----**
BALANCE AS PER BANK STATEMENT £ 19,096.14
LESS UNPRESENTED CHEQUES
TOTAL £ 19,096.14
OPENING BALANCE £ 19,777.88
MONEY RECEIVED £ 8,554.25
EXPENDITURE FOR MONTH £ 9,235.99
TOTAL £ 19,096.14
**----- End of picture text -----**
**----- Start of picture text -----**
DATE DETAIL COMMENTS DR
OPENING BALANCE
01.02.22 transfer Henry Cot
07.02.2 transfer CC Ballet School letting
08.02.22 transfer CCHT Elf Auction
08.02.22 transfer CC Letngs
08.02.22 transfer Virement to HT for Autumn Tem 2 enrichment £ 9,120.99
08.02.22 payment O'Keefe Garden invoice £ 108.00
08.02.22 transfer Sum UP Payments- shop purchases
09.02.22 transfer Sum UP Payments- shop purchases
10.02.22 500068 CC Arabic School let
17.02.22 transfer Holy Trinity - FCL Hire Spring Term 2
21.02.22 payment Sum Up service charge £ 7.00
22.02.22 transfer Sum UP Payments- shop purchases
23.02.22 transfer Amazon Smile commission
28.02.22 transfer Sum UP Payments
£ 9,235.99
**----- End of picture text -----**
Completed by: Lisa Walden Signed by Head Teacher: Date: 02.03.22 FRIENDS OF CCHT FEDERATION FEBRUARY 2022 **----- Start of picture text -----**
CR BALANCE
£ 19,777.88
£ 20.00
£ 360.00
£ 5,016.43
£ 597.72
£ 13.83
£ 16.71
£ 2,000.00
£ 440.00
£ 19.66
£ 15.83
£ 54.07
£ 8,554.25 £ 19,096.14
**----- End of picture text -----**
FRIENDS OF CCHT FEDERATION MARCH 2022 **----- Start of picture text -----**
BALANCE AS PER BANK STATEMENT £ 3,771.53
LESS UNPRESENTED CHEQUES
TOTAL
OPENING BALANCE £19,096.14
MONEY RECEIVED £13,775.30
EXPENDITURE FOR MONTH £29,099.91
TOTAL £3,771.53
**----- End of picture text -----**
**----- Start of picture text -----**
DATE DETAIL COMMENTS DR
OPENING BALANCE
01.03.22 transfer Henry Cot
01.03.22 transfer Annual 5% transfer from HT fund account
02.03.22 transfer Annual 5% transfer from CC fund account
08.03.22 payment Virement HT015 for HT furniture purchase £ 13,500.00
08.03.22 payment Virement HT0027 to HT for Spring Term 1 '22 enrichment £ 6,862.91
15.03.22 transfer CC Hall hire ( party)
18.03.22 transfer school shop purchase
18.03.22 500069 CC Hall hire
18.03.22 transfer school shop purchase
21.03.22 payment service charge 10.01.-09.02.22 £ 9.00
21.03.22 transfer school shop purchase
22.03.22 transfer school shop purchase
24.03.22 transfer school shop purchase
25.03.22 transfer school shop purchase
28.03.22 transfer sum up payments
28.03.22 transfer Virement HT0028 to HT for Spring Tem 2 '22 enrichment £ 8,728.00
30.03.22 transfer school shop purchase
£ 29,099.91
**----- End of picture text -----**
Completed by: Signed by Head Teacher: Statement page number: Date:01.04.22 FRIENDS OF CCHT FEDERATION MARCH 2022 **----- Start of picture text -----**
CR BALANCE
£ 19,096.14
£ 20.00
£ 320.71
£ 12,639.13
£ 330.00
£ 33.04
£ 250.00
£ 19.17
£ 33.66
£ 28.76
£ 9.38
£ 4.69
£ 77.17
£ 9.59
£13,775.30 £ 3,771.53
**----- End of picture text -----**
## Finance & Business Independent Examiner’s Report Report to the trustees/members of Christ Church and Holy Trinity Primary Schools on their Federated and Dedicated School Fund Accounts for the period 1 April 2021 to 31 March 2022 |Independent Examination carried out by:|Independent Examination carried out by:| |---|---| |**Name:**Russ Mitchell,
Senior Finance Consultant,School Business Services|**Date**:
25 May2022| |**Signature:**
Bysecure email|| |**Relevant professional qualification(s) or body (if any):**
MBA|| |**Contact Details:**
m. 07515 796221
e. rmitchell@schoolbusinessservices.co.uk|| ## **1. Respective responsibilities of trustees and examiner** **t.** 0345 222 1551 **f.** 01908 410063 **e.** info@schoolbusinessservices.co.uk www.schoolbusinessservices.co.uk **Head office: Poole** | SBS House, Marshes End, Upton Road, Poole, BH17 7AG **Newport Pagnell** | Unit 240, Interchange Business Centre, Howard Way, Newport Pagnell, MK16 9PY **Registered in England No.** 06443524 The School Fund account's trustees are responsible for the preparation of the accounts. The account’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **2. Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the school and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the school concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **3. Independent examiner’s statement** In connection with my examination, no matter has come to my attention other than that disclosed in section four to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. I have made x recommendations towards improving the operation of the Funds and related areas of the corresponding Finance Policy. I am grateful again to Lisa Walden and Nicola London for their help during this review and I commend them for their excellent record keeping! **t.** 0345 222 1551 **f.** 01908 410063 **e.** info@schoolbusinessservices.co.uk www.schoolbusinessservices.co.uk **Head office: Poole** | SBS House, Marshes End, Upton Road, Poole, BH17 7AG **Newport Pagnell** | Unit 240, Interchange Business Centre, Howard Way, Newport Pagnell, MK16 9PY **Registered in England No.** 06443524 ## **4. Disclosure** |**4. Disclosure**|**4. Disclosure**|**4. Disclosure**| |---|---|---| ||Following the independent examination, I wish
account’s trustees/members:|to bring the below points to the attention of the| ||Independent Examination Checklist|Observations made which Trustees/members should
note:| ||1. Object and/or Policy are in existence, including
up to date list of trustees, scheme of delegation
for fund payments and decisions, and action to
be taken on balances in event of closure,
last/next review dates (should be annual)|The School’s Finance Policy (signed and last approved on 5th
November 2021, following review by the Governing Body,
Resources Committee) sets out the purpose, objectives and
Trustees of the Dedicated School Funds. The date of the
next review is scheduled for October 2022. Deputy/ Head of
School can approve in Executive Head Teacher’s absence.| ||2. Check Bank Mandate to ensure matches with
scheme of delegation and current Trustees|The Finance Policy sets out that payment of invoices is the
responsibility of the Executive Head Teacher and Business
and Finance Managers – the signatories. Bank mandates
have been confirmed for all three funds CC. One request for
amendment was sent to the relevant bank in May 2021, but
the bank has not yet taken action despite chasing (confirmed
25 May 2022). A further request is now being made for the
bank mandates to be amended to reflect staff and structural
changes in 2022-23. The Finance Policy should also be
amended to match these changes.| ||3. All Income received matches with Object of
Fund|Examination of the income received since 1 April 2021, in all
three Funds, confirms that it matches with the agreed
sources of income set out in the Finance Policy.| ||4. All Expenditure made matches with Object of
Fund, and terms of Scheme of Delegation|Examination of the expenditure since 1 April 2021, in all
three Funds, confirms that all funds spent or transferred are
in keeping with the requirements of the Finance Policy i.e.
‘to meet the objectives stated in the School Development
Plan for that respective school’. It is recommended that the
Finance Policy makes clear that funds may be used to
provide hospitality, including the provision of alcohol, at
social and fundraisingevents.| ||5. Donations collected for specific purposes are
passed on in a timely manner|Examination of school records found that funds raised for
Charitable causes were generally passed on to those causes
in a timely manner. Reconciling charitable income against
payments to the charities concerned is currently quite
complex due to the fact that some income is received in the
school main bank account and passed on from there,
whereas other payments to the Charities goes through the
School Fund account – this is particularly the case at Christ
Church School where are there a high volume of
transactions. Christ Church School is replacing these existing
arrangements (School Comms) for 2022-23 which will make
tracking of income and payments much easier. The
summaries that are presented with this report show small| ## **t.** 0345 222 1551 **f.** 01908 410063 **e.** info@schoolbusinessservices.co.uk www.schoolbusinessservices.co.uk **Head office: Poole** | SBS House, Marshes End, Upton Road, Poole, BH17 7AG **Newport Pagnell** | Unit 240, Interchange Business Centre, Howard Way, Newport Pagnell, MK16 9PY **Registered in England No.** 06443524 |||variances between Charitable receipts and payments. Some
of this is due to payments not yet being made, other is due
to the payments/income being recorded against other
budget codes. I am satisfied that correct amounts are being
passed on.| |---|---|---| ||6. All Transactions Documented and evidenced
(e.g. cheque book, paying in slips, invoices, bank
statements)|Year End bank statements have been viewed and sampling
has been undertaken for the reconciliation of 3 other
months during 2021-22. Each has been signed and
countersigned as required by the Finance Policy. Sampling
has also been undertaken of documentation relating to 12
transactions across the three Fund accounts. In all cases,
proper authorisation in accordance with the Finance Policy
had beengiven.| ||7. Annual reconciliation is completed accurately
& an independent examination is completed and
submitted to Trustees|The Independent Review of three Dedicated School Fund
accounts was last presented to the Resources Committee on
15thJune 2021 for review of the report and 2020-21
accounts. The minutes of the meeting showed agreement
thatthe Finance Policy should be amended, as
recommended, to ensure staff members authorising
payments are independent. It is noted that he Finance Policy
has yet to be amended in this respect. The minutes also
recorded that the question was raised whether the
Resources Committee agree that Chair of the Resources
Committee has all the authority to agree the payments
between £5K and 10K or should it come to the committee
for approval. No resolution was recorded on thispoint.| ||**5. Recommendations**|| ||The following recommendations are made to the Governors, Head Teacher and the Business and
Finance Managers to enhance their Dedicated School Fund policy and procedures for the administration
of the Account:
• **It is recommended that the bank mandate signatories for each Fund and the Finance Policy be**
**reviewed to ensure Business Continuity in the event of staff absences across the school sites.**
• **It is recommended that the Finance Policy be clarified as to whether the intention is for the**
**Chair of the Resources Committee to act on behalf of the Committee when approving orders,**
**payments or transfers between accounts and what level of reporting to the Committee is**
**required subsequently.**
• **It is recommended that the Finance Policy be amended to ensure that staff members who are**
**authorising payments are independent with no personal connection to the payee.**|| **t.** 0345 222 1551 **f.** 01908 410063 **e.** info@schoolbusinessservices.co.uk www.schoolbusinessservices.co.uk **Head office: Poole** | SBS House, Marshes End, Upton Road, Poole, BH17 7AG **Newport Pagnell** | Unit 240, Interchange Business Centre, Howard Way, Newport Pagnell, MK16 9PY **Registered in England No.** 06443524