2023-03-31-accounts - St Anthony's School Clwb Hapus Childcare Club

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Trustees’ Annual Report for the period

From April 2022 Period start date To March 2023 Period end date

Charity name: St Anthonys Clwb Hapus Childcare Club

Charity registration number: 1195188

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide the necessary facilities for the daily care, recreation and education of children during school and out of school hours and to advance the education and training of the persons in the provision of such care, education and recreational facilities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Child led childcare. All activities are age appropriate and provided experiences to help develop children, emotionally, socially and educationally.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees of Clwb Hapus are aware of the guidance regarding public benefit. The Trustee were made aware of the guidance at the inception of the charity and again on the submission of this report.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Charity Launched in July 2021 and started trading as a childcare provider in September 2021. The area in which the charity trades in is an area of deprivation on the WDI and many parents rely on affordable childcare to be able to return to work or training. The Charity launched in the middle of the Covid pandemic and many parents were not in a position to take advantage of out of school childcare, however the trustees have worked hard to start making the charity sustainable. All children in the local area are welcome to attend the childcare club and do not need to attend the school the club is linked to. It is a fully inclusive childcare club with permission to use the to the schools wheelchair access and facilities. The children have a safe environment to play with other children and to start to rebuild their social interactions after covid. The Charity has close links with the school it is linked to and regularly work together to build the afterschool provision. The main ethos of the Charity is to provide experiences for the children that they would not necessarily have at home such as dance lessons, Tae Kwondo, Gymnastics and Bush Skills.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The Charity has been successful in obtaining 2 grants from the local authority to help with sustainability. These grants have help sustain the charity while trying to increase revenue. Due to the current financial challenges, the charity is not as sustainable as it hoped to be approaching the end of the 2ndyear trading. Parents are not able to afford afterschool childcare due to rising costs of living. The charity manages funds awarded to St Anthonys school from Sports Wales. More information is detailed under the section for Funds held as custodian trustees on behalf of others.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity currently does not have a reserves policy as it has insufficient funds. It is working to build up the reverses and a policy has been drafted to be agrees by the trustees.
Amount of reserves held	Para 1.22	Zero
Reasons for holding zero reserves	Para 1.22	The charity is not yet in a position to hold reserves . The Local Authority grants awarded are to cover running costs. The sports Wales Grant can only be used to cover cost for sporting activities for the children. Challenges as a result of the cost of living crises have affected the sustainability of the club.
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facingthe charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Potential trustees discussed with committee. Trustee appointed by committee.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other

Reference and Administrative details

Charity name	St Anthonys Clwb Hapus Childcare Club
Other name the charity uses	Clwb Hapus
Registered charity number	1195188
Charity’s principal address	St Anthonys School High Street Saltney CH4 8SG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Wanda Horrocks	Chair		Committee of Clwb Hapus
John Morgan			Committee of Clwb Hapus
Carloyn Rennoldson	Secretary		Committee of Clwb Hapus
Gloria Asumang	Treasurer		Committee of Clwb Hapus
Alice Jones			Committee of Clwb Hapus
Maureen Pardoe		November 2022 – March 2023	Committee of Clwb Hapus

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	In March 2022, St Anthonys School were success in being awarded a grant from Sport Wales for £6180 to be used to procure sporting activities for the children of the school. The management of the Grant has been delegated Clwb Hapus. The Grant is to encourage children to take part in more sport and adopt healthier lifestyles. Flintshire County Council and Sports Wales have agreed to the management of the funds being delegated to Clwb Hapus. The Grant is restricted funds is used only for procuring sporting activities for the children attending the school and costs associated with the activities. To date the grant has been used for Bush Skills, Taekwondo and Multi-Sports. Parents are charged a fee to attend the activities sessions which are paid directly to Clwb Hapus. As at 31 March 2023 the remaining total of the fund is £897.76.
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	St Anthonys School, High Street, Saltney CH4 8SG The Charity is linked to the school as children attending can also join Clwb Hapus. The club is also held on the school premises. The Grant was awarded to the school however, then money enable Clwb Hapus to provided experiences the children may not have it the do not take part in Clwb Hapus activities. The grant has been awarded to help families of the school live healthier lifestyles.
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	All payments from the grant are recorded on a spreadsheet. This document is shared with the Trustees monthly and the school for transparency. The Grant is held in the Charity Bank account. Three Trustees have full access to the bank account. One of the Trustees is the headteacher of the school.

Description of the assets
held in this capacity

In March 2022, St Anthonys School were success in being
awarded a grant from Sport Wales for £6180 to be used to
procure sporting activities for the children of the school.
The management of the Grant has been delegated Clwb
Hapus. The Grant is to encourage children to take part in
more sport and adopt healthier lifestyles. Flintshire County
Council and Sports Wales have agreed to the
management of the funds being delegated to Clwb Hapus.
The Grant is restricted funds is used only for procuring
sporting activities for the children attending the school and
costs associated with the activities. To date the grant has
been used for Bush Skills, Taekwondo and Multi-Sports.
Parents are charged a fee to attend the activities sessions
which are paid directly to Clwb Hapus.
As at 31 March 2023 the remaining total of the fund is
£897.76.

Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects

St Anthonys School, High Street, Saltney CH4 8SG
The Charity is linked to the school as children attending
can also join Clwb Hapus. The club is also held on the
school premises. The Grant was awarded to the school
however, then money enable Clwb Hapus to provided
experiences the children may not have it the do not take
part in Clwb Hapus activities.
The grant has been awarded to help families of the school
live healthier lifestyles.

Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets

All payments from the grant are recorded on a
spreadsheet. This document is shared with the Trustees
monthly and the school for transparency. The Grant is
held in the Charity Bank account.
Three Trustees have full access to the bank account. One
of the Trustees is the headteacher of the school.

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and	addresses of advisers (Optional information)	addresses of advisers (Optional information)
Type of adviser	Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) JW Horrocks Full name(s) Josephine Wanda Horrocks Position (eg Secretary, Chair Chair, etc) Date 30/11/2023

End of Year Accounts for Clwb Hapus for the period 01/04/2022 until 31/03/2023

Unrestricted Funds Opening Balance £ 1,422.41 Income Fees £ 7,863.50 Grants Loan Compensation £ 150.00 Fundraising £ 281.80 Donation £20.00 Total Income £ 8,315.30 Expenditure Staff Wages £ 7,932.51 Insurance Rent Administration £ 355.62 Membership Activities £ 31.51 Sports Wales Activities Signage Equipment £ 44.34 Workshops Food £ 151.08 Total Expenditure £ 8,515.06 SURPLUS/(DEFICIT) -£199.76 Carry forward balance £1,222.65 Total balance £2,120.41 *Approved on behalf of the committee:*	Sports Wales Restricted Funds £ 6,038.64 £ - £ 1,026.62 £ 3,675.00 £ 439.26 £ 5,140.88 -£5,140.88 £897.76	Restricted Funds £ 2,801.62

		£ 2,050.00



		£ 1,000.00
		£ 3,050.00
		£ 5,301.62
		£ 277.49





		£ 264.00


		£ 8.51
		£ 5,851.62

		-£2,801.62
		£0.00

JW Horrocks Chair … 11/30/2023

Signed	Position	Date
J Morgan	Trustee	…	11/30/2023
Signed	Position	Date