# **Trustees’ Annual Report for the period from 14 July 2021 to 31 March 2022**
## **Charity name: Chaldon Community Trust**
## **Charity registration number: 1195168**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 The objects of the charity are to
of the charity as set out establish and run a village hall and to
in its governing promote for the benefit of the
document inhabitants of the Parish of Chaldon the
provision of facilities for recreation or
other leisure time occupation for the
public at large in the interests of social
welfare and with the object of
improving the conditions of life of the
inhabitants.
Summary of the main Para 1.17 and The main activities are the running of
1.19
activities in relation to Chaldon Village Hall and the provision
those purposes for the of an annual village fete
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The Trustees have had regard to, and
whether the trustees follow, the guidance issued by the
have had regard to the Charity Commission on public benefit
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
The village fete makes grants each
Para 1.38 year from its income to local not-for-
Policy on grant making profit organisations that assist in the
running of the fete
Not applicable
Para 1.38
Policy on social
investment including
program related
investment
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There are 8 volunteer Trustees.
Para 1.38 Although the fete did not run this year
Contribution made by due to Covid, normally there would be
volunteers up to 30 volunteers involved
Not applicable
Other
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## **Achievements and Performance**
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SORP reference
During the period covered by this
report, the Covid pandemic was still
going strongly. This impacted on the
Summary of the main services provided by CCT. In
Para 1.20
achievements of the particular, there was no village fete
charity, identifying the held in August 2021, and the village
difference the charity’s hall was operating under restrictions
work has made to the which varied in severity over time.
circumstances of its
beneficiaries and any Despite this, the hall remained open
wider benefits to society for most of the pandemic and was able
as a whole. to provide a hiring service to many
local organisations. In particular
Chaldon Pre-school was able to provide
a vital service to many local children
and parents. Other organisations such
as exercise classes also took place and
hiring out for children’s’ birthday
parties started again – these activities
helped restore a sense of normality
with significant social benefits.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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No objectives were set as Covid
Achievements against Para 1.41 introduced a great degree of
objectives set uncertainty
N/A
Performance of
fundraising activities Para 1.41
against objectives set
N/A
Investment performance Para 1.41
against objectives
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NIA
other
## **Financial Review**
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Review of the charity’s Para 1.21 During this period the hiring of the hall
financial position at the recommenced as the Covid pandemic
end of the period eased. In addition, the hall was
fortunate to be given two Covid grants.
This meant that a small loss was made
during the period covered by this
report, but the end of period position is
relatively healthy.
Statement explaining the Para 1.22 Reserves are held in order to ensure
policy for holding that the charity can carry on
reserves stating why they maintaining the hall even if income
are held dries up; to ensure that expected and
unexpected maintenance issues for the
hall can be funded; to provide a
cushion for the fete so that it can be
funded before income comes in; and to
cover the necessary expenditure if the
fete gets rained off at the last minute.
Amount of reserves held Para 1.22 There was £28,355 in the bank at the
year’s end.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The principal source of funds are the
The charity’s principal income from hiring the Village Hall and
sources of funds Para 1.47 from the fete
(including any
fundraising)
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Principal risks are a major (and
A description of the Para 1.46 expensive) maintenance issue for the
principal risks facing the Hall; a fete being washed off and thus
charity no income on the day; and the
Preschool (the main hirer of the Hall)
suddenly closing down
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other
NIA
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution approved by the Charity
document Commission.
(trust deed, royal
charter)
How is the charity Para 1.25
constituted? CIO
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
methods including details Elected to post at every AGM
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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All Trustees are offered induction and
Policies and procedures training on starting, together with
adopted for the induction Para 1.51 ongoing training as the needs emerge
and training of trustees
The charity is run by Trustees as
The charity’s volunteers, there are no employees.
organisational structure Para 1.51 CCT is part of the ACRE network
and any wider network through membership of Surrey
with which the charity Community Action.
works
N/A
Relationship with any Para 1.51
related parties
Other N/A
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## **Reference and Administrative details**
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Charity name Chaldon Community Trust
Other name the charity None
uses
Registered charity 1195168
number
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Charity’s principal address
15, Doctors Lane, Chaldon, Surrey CR3 5AE
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Graham Baker Chair Whole period N/A
2 Elizabeth Bonsall Whole period N/A
3 Robert Milton To 25 February 2022 N/A
4 Keith Robbins To 25 February 2022 N/A
Stephen Grant From 25 February N/A
5
2022
Roger Davies From 25 February N/A
6
2022
Annabel Lubikowski From 25 February N/A
7
2022
Robert Richards From 25 February N/A
8
2022
Martin Lubikowski From 25 February N/A
9
2022
Amy Ireson From 25 February N/A
10
2022
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
N/A
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
NIA
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser** N/A
## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
N/A
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** G Baker **Full name(s)** Graham Edward Baker Roger Davies **Position (eg** Chair Treasurer **Secretary, Chair, etc) Date** 20 January 2023
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Chaldon Community Trust 1195168
Receipts and payments accounts
For the period 14-Jul-21 31-Mar-22
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Government grants 6,669 - - 6,669
Other grant 1,000 - - 1,000
Village Hall fees 18,021 - - 18,021
Tandridge Lottery 320 - - 320
Other income 13 - - 13
- - - -
- - - -
- - - -
26,023 - - 26,023
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 26,023 - - 26,023
A3 Payments
Utilities 1,948 - - 1,948
Licences 484 - - 484
Insurance 771 - - 771
Maintenance 22,432 - - 22,432
Loan repayment 2,034 - - 2,034
Solicitors 1,410 - - 1,410
Deposits returned 350 - - 350
Waste disposal 85 - - 85
Sundries 568 - - 568
Sub total [ 30,082 ] - - 30,082
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 30,082 - - 30,082
Net of receipts/(payments) - 4,059 - - - 4,059
A5 Transfers between funds - - - -
A6 Cash funds last year end 32,414 - - 32,414
Cash funds this year end 28,355 - - 28,355
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**|**Unrestricted**|**Restricted**|**Restricted**|
|---|---|---|---|---|---|---|
|**Categories**|**Details**|||**funds**|**funds**||
|||||**to nearest £**|**to nearest £**||
|**B1 Cash funds**||Held in bank
**_Total cash funds_**|
|**28,355**
**-**
**-**
**28,355**|
|**-**
**-**
**-**
**-**|
||(agree|balances with receipts and payments
account(s))|OK|||OK|
||||**Unrestricted**||**Restricted**||
|||||**funds**|**funds**||
|**B2 Other monetary assets**|**Details**|||**to nearest £**
**-**|**to nearest £**
**-**||
||||
|**-**
**-**
**-**
**-**
**-**|
|**-**
**-**
**-**
**-**
**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost**|**(optional)**|
|**B3 Investment assets**||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost**|**(optional)**|
|**B4 Assets retained for the**|Chaldon Village Hall, car park and contents||Unrestricted||||
|**charity’s own use**||of the Hall||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
||||**Fund to which**||**Amount due**||
||**Details**||**liability relates**||**(optional)**||
|**B5 Liabilities**|Oustanding on building loan|||Unrestricted||**2,034**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|Signed by one or two trustees on
behalf of all the trustees||Signature||Print|Name||
|||G Baker||Graham Baker
Roger Davies|||
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CC16a
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Last year
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## **to the nearest £**
**-**
**-**
**-**
**-**
## **Endowment funds**
**to nearest £ - - - -**
OK
## **Endowment funds**
**to nearest £ - - - - - -**
**Current value (optional)**
**-**
**Current value (optional) 450,000 - - - - - - - -**
**When due (optional) End December 2022**
## Date of approval
### ###