THE SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATION ORGANISATION (CIO)
FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2025
CHARITY NUMBER 1195164
| CONTENTS | |
|---|---|
| Pages | |
| Trustees’ Report | 1-4 |
| Independent Examiner’s Report | 5 |
| Receipts and Payments Account | 6 & 7 |
| Notes to the Financial Statements | 8 |
SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 DECEMBER 2025
Objectives and Activities
The advancement of the amateur sport of archery in the southern regions of England for the public benefit by the provision of, or assistance in the provision of, facilities for participation in the sport of archery, including by, but without limitation:
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Encouraging and assisting with the formation and maintenance of county associations and amateur archery clubs within the region, and
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Encouraging and promoting coaching, judging and other development activities and events in the Region, including the development of training, coaching and judging methodologies and to conduct, support and participate in educational, training and competitive events aimed at developing and improving the archery performance and standards of its members and others.
Reporting on Public Benefit
The Commission’s guidance on “Charities and Public Benefit” requires that each of the Charity’s aims has to have an identifiable benefit and that this benefit must be to the public or to a section of the public.
The aim of the Society is stated in the objectives above. The Society subsidies club activities and helps with finances to enable local clubs to achieve the county-wide objectives.
Achievements and Performance
The Society organises competitions and supports clubs in the region organising their own competitions and activities.
The Society arranges coaching events for the development of clubs and coaches in the region.
The Society is able to disburse funds as either a grant or loan to a club or individual, subject to procedures detailed in the constitution. There were grants made to individual archers in the year which amounted to £8,600. (2024 - £3,600)
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SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 DECEMBER 2025
Financial Review
The Society is funded by subscriptions from the member clubs in the region. There is also investment income from shares held and bank deposits. This income is spent to further the objectives of the Society.
In addition to the money held in UK banks are funds held and managed in a Funds Network portfolio. Income received is re-invested, after the deduction of fees.
There were funds transferred into the Society being the value of bank balances, investments and net assets on incorporation. Full details are reported in the receipts and payment accounts that follow this report.
There were receipts in the year of £34,508 (2024 - £28,867) and after payments of £40,909 (2024 - £16,769) there was a deficit of £6,400 (2024 surplus – £12,098).
The Society had cash reserves at the 31 December 2025 of £81,107.
In accordance with the objectives of the Society there have been loans to member clubs The value owed on 31 December 2025 was £20,166. These are detailed in note 3 of the accounts.
In addition to this there were investments held by the Society with historic cost of £87,953. These had a value on 31 December 2025 of £206,672. These are detailed in note 2 of the accounts.
Related Parties
No remuneration or expenses were paid in this or in the prior year to the Trustees.
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SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 DECEMBER 2025
Reserves Policy
The Society maintains a reserve so that it could respond to unforeseen needs of the member clubs and individuals.
They are also long-term plans for the establishment of a central archery centre for the region, but no suitable location has yet been identified for this by the Society.
The Trustees consider that the present situation with their investments and bank balances is sound. They will continue to review the situation regularly, and will adjust it as necessary, to ensure the future viability of the Society.
Structure, Governance and Management
The charity is a Charitable Incorporated Organisation, registered on 14 July 2021.
The Society is a regional society of the Grand National Archery Society (GNAS).
The Society has a constitution and rules by which it is governed, the most recent being those established on incorporation.
Appointment and Re-appointment of Trustees
The constitution documents that there should be at least six Trustees of the Society, but there is not a maximum number. Trustees should be over 16 years old, but there must be at least one Trustee over 18 years old on the board of Trustees.
At each Annual General Meeting of the members of the CIO one third of the Trustees are required to retire from office. The Trustees retire by rotation by reference those who have been longest in office. Where the date of appointment is the same then the Trustees to retire are determined by lot, unless there is some other mutual agreement between the Trustees.
Trustees required to retire by rotation are eligible for re-appointment at the same meeting. Trustees must expressly acknowledge their acceptance into the position prior to appointment.
Trustee knowledge is kept up to date by attendance at meetings, attending any training courses and undertaking any technical reading in respect of any legislation changes.
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SOUTHERN COUNTIES ARCHERY SOCIETY
CHARITABLE INCORPORATED ORGANISATION (CIO)
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 DECEMBER 2025
Reference and Administrative details
Charity name
Southern Counties Archery Society
Registered charity number
1195164
Charity’s principal address 200 Upper Road Kennington Oxford OX1 5LR
Trustees: Mr R J Beaney Dr S L R Ellison Mr C Fletcher-Campbell Mrs K A Lipscomb Mr D J Lovell MBE Mr A B Purser Mr P R Watson
Accountant: Vineyard Accountants Ltd Bankers: Co-Operative Bank Triodos Bank National Westminster plc
Investment Managers: Funds Network
There were no funds held as a custodian Trustees on behalf of others.
Declaration
The trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the board of Trustees
Mr C Fletcher-Campbell
Date: 11 April 2026
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THE SOUTHERN COUNTIES ARCHERY SOCIETY
REPORT OF THE INDEPENDENT EXAMINER
YEAR ENDED 31 DECEMBER 2025
I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2025 set out on pages 6 to 8.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
A N Poyton FCCA Vineyard Accountants Ltd Chartered Certified Accountants Abingdon-on-Thames
Date: 20 April 2026
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SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)
RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 DECEMBER 2025
Section A: Receipts and payments
| Receipts SCAS subscriptions Tournament income Coaching course income Coaching conference income Dividend income Bank interest received Sub total Investment sales and loan repayments Total receipts Payments FITA and record status payments Tournament expenditure Coaching course and activity costs Coaching conference costs Judges training costs and uniform English Archery Federation grant Archery GB grant Grants to archers Travel expenses Development officer costs Council meetings Website costs Accounts and examination -CIO Corporation tax Investment costs Sub total Investment purchases and loans issued / written off Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end **Cash funds this year end ** |
Unrestricted funds £ 15,924 2,000 6,235 - 6,309 842 31,308 3,200 34,508 - 163 8,638 6,360 6,063 - 400 8,600 - - 2,315 470 1,200 201 - 34,409 6,500 40,909 (6,400) - 87,508 81,107 |
Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
2025 £ 15,924 2,000 6,235 - 6,309 842 31,308 3,200 34,508 - 163 8,638 6,360 6,063 - 400 8,600 - - 2,315 470 1,200 201 - 34,409 6,500 40,909 (6,400) - 87,508 81,107 |
2024 £ 20,204 500 - - 6,106 1,057 27,867 1,000 28,867 - 4,568 - - 4,306 - 500 3,600 - - 2,033 460 1,170 133 - 16,769 - 16,769 12,098 - 75,410 87,508 |
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SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)
RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 DECEMBER 2025
Section B: Statement of assets and liabilities at the end of the period
| Categories Cash funds Community account Capital Reserve account Coaching account Judges account Total bank and cash funds Other monetary assets Loans to clubs (note 3) Investment assets (note 2) Fidelity & Network - Portfolio BP PLC -25,740 Ordinary shares Assets retained for the charity’s own use Liabilities Signed on behalf of the Board of Trustees Details |
Unrestricted funds £ 23,915 54,301 1,277 1,615 81,107 Unrestricted funds £ 20,166 - - Fund to which asset belongs Unrestricted Unrestricted Fund to which asset belongs Fund to which liability relates |
Restricted funds £ - - - - - Restricted funds £ - - - Cost (optional) £ 84,436 3,517 - - Cost (optional) £ - - Amount due (optional) £ - - |
Endowment funds £ - - - - - Endowment funds £ - - - Current value (optional) £ 95,269 111,403 - - Current value (optional) £ - - When due (optional) £ |
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Date: 11 April 2026
C FLETCHER-CAMPBELL
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SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)
NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2025
NOTE 1 ACCOUNTING POLICIES
Basis of accounting
The financial statements have been prepared under the receipts and payments basis.
Income
All income is included in the Income and Expenditure Account when is is received by the Society.
Resources expended
All expenditure is accounted for on a payments basis and has been classified under headings that aggregate all costs related to that category.
NOTE 2 INVESTMENTS
The Society's investments recorded at cost in the Accounts. The investments are listed on the stock exchange and their market value at the end of the year was as follows:
| BP PLC -25,740 Ordinary $0.25 Shares Cost Market value Funds Network investment portfolio Cost Market value |
2025 £ 3,517 111,403 84,436 95,269 |
2024 £ 3,517 101,158 82,549 86,663 |
|---|---|---|
The Funds Network portfolio is actively managed and the brokers provide the valuation each year.
Dividends received on the investment are automatically re-invested in the fund, after the deduction of management fees relating to the portfolio.
| Transactions in the year | 2025 2024 £ £ |
|---|---|
| Dividend and interest income re-invested | 2,258 1,930 |
| Portfolio management fees | (1,039) (982) |
| Proceeds from sale of investments | 956 - |
| Cost of new investments | (414) (380) |
NOTE 3 LOANS
Loans were made to various clubs. The balances outstanding at the period end date were:
| Year of issue 2016 Windsor Forest Bowmen (Overton BA) 2018 Talisman Bowmen 2020 Rayleigh Town Archery Club 2020 Marshland Archers 2020 Mayflower 2022 Clophill 2022 Surrey 2025 Beaney -Field target loan Loan details |
2025 £ 2,500 166 4,000 - - 6,500 1,000 6,000 20,166 |
2024 £ 2,500 166 4,000 1,200 2,000 6,500 1,000 - 17,366 |
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