## **THE SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATION ORGANISATION (CIO)**
## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023**
## **CHARITY NUMBER 1195164**
|**CONTENTS**||
|---|---|
||Pages|
|Trustees’ Report|1-4|
|Independent Examiner’s Report|5|
|Receipts and Payments Account|6 & 7|
|Notes to the Financial Statements|8|
# **SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)**
## **TRUSTEES’ ANNUAL REPORT**
## **YEAR ENDED 31 DECEMBER 2023**
## **Objectives and Activities**
The advancement of the amateur sport of archery in the southern regions of England for the public benefit by the provision of, or assistance in the provision of, facilities for participation in the sport of archery, including by, but without limitation:
- Encouraging and assisting with the formation and maintenance of county associations and amateur archery clubs within the region, and
- Encouraging and promoting coaching, judging and other development activities and events in the Region, including the development of training, coaching and judging methodologies and to conduct, support and participate in educational, training and competitive events aimed at developing and improving the archery performance and standards of its members and others.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **Achievements and Performance**
The Society organises competitions and supports clubs in the region organising their own competitions and activities.
The Society arranges coaching events for the development of clubs and coaches in the region.
Due to the impact of Covid-19 in England throughout the period there were no events in the period covered by this report.
The Society is able to disburse funds as either a grant or loan to a club or individual, subject to procedures detailed in the constitution. There were grants made to individual archers in the year which amounted to £4,500. (2022 - £5,862)
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**SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)**
## **TRUSTEES’ ANNUAL REPORT**
## **YEAR ENDED 31 DECEMBER 2023**
## **Financial Review**
The Society is funded by subscriptions from the member clubs in the region. There is also investment income from shares held and bank deposits. This income is spent to further the objectives of the Society.
In addition to the money held in UK banks are funds held and managed in a Funds Network portfolio. Income received is re-invested, after the deduction of fees.
There were funds transferred into the Society being the value of bank balances, investments and net assets on incorporation. Full details are reported in the receipts and payment accounts that follow this report.
There were receipts in the year of £34,861 (2022 - £22,687) and after payments of £22,370 (2022 - £39,089) there was a surplus of £12,491 (2021 – deficit £16,402). There were loans repaid to the Society in the year of £1,000 (2022 - £500). The Society had cash reserves at the 31 December 2023 of £75,410.
In accordance with the objectives of the Society there have been loans to member clubs and the value owed to the Society at 31 December 2023 were £18,366 (2022 - £19,366).
In addition to this there were investments held by the Society with historic cost of £84,545 (2022 - £83,060). These had a value at 31 December 2023 of £202,722 (2022 - £199,965).
## **Reserves Policy**
The Society maintains a reserve so that it could respond to unforeseen needs of the member clubs and individuals.
They are also long-term plans for the establishment of a central archery centre for the region, but no suitable location has yet been identified for this by the Society.
The Trustees consider that the present situation with their investments and bank balances is sound. They will continue to review the situation regularly, and will adjust it as necessary, to ensure the future viability of the Society.
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# **SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)**
## **TRUSTEES’ ANNUAL REPORT**
## **YEAR ENDED 31 DECEMBER 2023**
## **Structure, Governance and Management**
The charity is a Charitable Incorporated Organisation, registered on 14 July 2021.
The Society is a regional society of the Grand National Archery Society (GNAS).
The Society has a constitution and rules by which it is governed, the most recent being those established on incorporation.
## **Appointment and Re-appointment of Trustees**
The constitution documents that there should be at least six Trustees of the Society, but there is not a maximum number. Trustees should be over 16 years old, but there must be at least one Trustee over 18 years old on the board of Trustees.
At each Annual General Meeting of the members of the CIO one third of the Trustees are required to retire from office. The Trustees retire by rotation by reference those who have been longest in office. Where the date of appointment is the same then the Trustees to retire are determined by lot, unless there is some other mutual agreement between the Trustees.
Trustees required to retire by rotation are eligible for re-appointment at the same meeting. Trustees must expressly acknowledge their acceptance into the position prior to appointment.
Trustee knowledge is kept up to date by attendance at meetings, attending any training courses and undertaking any technical reading in respect of any legislation changes.
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# **SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)**
**TRUSTEES’ ANNUAL REPORT**
**YEAR ENDED 31 DECEMBER 2023**
**Reference and Administrative details**
Charity name
Southern Counties Archery Society
Registered charity number
Registered charity number 1195164 Charity’s principal address 200 Upper Road Kennington Oxford OX1 5LR
Trustees: Mr R J Beaney Dr S L R Ellison Mr C Fletcher-Campbell Mrs K A Lipscomb Mr D J Lovell MBE Mr A B Purser Mr P R Watson
Accountant: Vineyard Accountants Ltd Bankers: Co-Operative Bank Triodos Bank National Westminster plc Investment Managers: Funds Network
There were no funds held as a custodian Trustees on behalf of others.
## **Declaration**
The trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the board of Trustees
Mr C Fletcher-Campbell
Date: 27 April 2024
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## **THE SOUTHERN COUNTIES ARCHERY SOCIETY**
## **REPORT OF THE INDEPENDENT EXAMINER**
## **YEAR ENDED 31 DECEMBER 2023**
I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2023 set out on pages 6 to 8.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
A N Poyton FCCA Vineyard Accountants Ltd Chartered Certified Accountants Abingdon-on-Thames
Date 14 May 2024
Page (5)
## **SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)**
## **RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 DECEMBER 2023**
## **Section A: Receipts and payments**
|**Receipts**
SCAS subscriptions
Tournament income
Dividend income
Bank interest received
**_Sub total_**
**Investment sales and loan**
**repayments**
**_Total receipts_ **
**Payments**
FITA and record status payments
Tournament expenditure
Judges training costs and uniform
English Archery Federation grant
Archery GB grant
Grants to archers
Travel expenses
Development officer costs
Council meetings
Website costs
Accounts and examination -charity
Accounts and examination -CIO
Duplication of payment for accounts
and examination -CIO
**_Sub total_ **
**Investment purchases and loans**
**issued / written off**
**_Total payments_ **
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_ **|**Unrestricted**
**funds**
**£**
26,698
1,669
5,747
700
**34,861**
**1,000**
**35,861**
185
4,022
6,556
4,992
500
4,500
-
-
1,236
330
-
1,110
(1,062)
**22,370**
**-**
**22,370**
**13,491**
**-**
**61,919**
**75,410**|**Restricted**
**funds**
**£**
-
-
-
-
**-**
**-**
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**£**
-
-
-
-
**-**
**-**
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**2023**
**£**
**26,698**
**1,669**
**5,747**
**700**
**34,861**
**1,000**
**35,861**
**185**
**4,022**
**6,556**
**4,992**
**500**
**4,500**
**-**
**-**
**1,236**
**330**
**-**
**1,110**
**(1,062)**
**22,370**
**-**
**22,370**
**13,491**
**-**
**61,919**
**75,410**|**2022**
**£**
17,818
-
4,794
76|
|---|---|---|---|---|---|
||||||**22,687**
**500**|
||||||**23,187**
240
12,738
1,218
-
2,558
5,862
250
11,000
1,856
330
912
1,062
1,062|
||||||**39,089**
**9,000**|
||||||**48,089**
**(24,902)**
**-**
**86,821**|
||||||**61,919**|
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## **SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)**
## **RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 DECEMBER 2023**
## **Section B: Statement of assets and liabilities at the end of the period**
|**Categories**
**Cash funds**
Community account
Capital Reserve account
Coaching account
Judges account
**_Total bank and cash funds_**
**Other monetary assets**
Loans to clubs (note 3)
**Investment assets (note 2)**
Fidelity & Network - Portfolio
BP PLC -25,740 Ordinary shares
**Assets retained for the charity’s own use**
**Liabilities**
Accountancy
Independent Examination
Less: payment made already
**Details**|**Unrestricted**
**funds**
**£**
**19,329**
**52,402**
**2,055**
**1,623**
**75,410**
**Unrestricted**
**funds**
**£**
**18,366**
**-**
**-**
**Fund to**
**which asset**
**belongs**
Unrestricted
Unrestricted
**Fund to**
**which asset**
**belongs**
**Fund to**
**which**
**liability**
Unrestricted
Unrestricted|**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**£**
**-**
**-**
**-**
**Cost**
**(optional)**
**£**
**81,028**
**3,517**
**-**
**-**
**Cost**
**(optional)**
**£**
**-**
**-**
**Amount due**
**(optional)**
**£**
**822**
**348**
**-**|**Endowment**
**funds**
**£**
**-**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||**Endowment**
**funds**
**£**
**-**
**-**
**-**
**Current value**
**(optional)**
**£**
**82,735**
**119,987**
**-**
**-**
**Current value**
**(optional)**
**£**
**-**
**-**
**When due**
**(optional)**
**£**|
Signed on behalf of the Board of Trustees
Date:
27-Apr-24
C FLETCHER-CAMPBELL
Page (7)
**SOUTHERN COUNTIES ARCHERY SOCIETY CHARITABLE INCORPORATED ORGANISATION (CIO)**
## **NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2023**
## **NOTE 1 ACCOUNTING POLICIES**
## **Basis of accounting**
The financial statements have been prepared under the receipts and payments basis.
## **Income**
All income is included in the Income and Expenditure Account when is is received by the Society.
## **Resources expended**
All expenditure is accounted for on a payments basis and has been classified under headings that aggregate all costs related to that category.
## **NOTE 2 INVESTMENTS**
The Society's investments recorded at cost in the Accounts. The investments are listed on the stock exchange and their market value at the end of the year was as follows:
|BP PLC -25,740 Ordinary $0.25 Shares
Cost
Market value
Funds Network investment portfolio
Cost
Market value|**2023**
**2022**
**£**
**£**
**3,517**
3,517
**119,987**
65,586
**81,028**
77,143
**82,735**
79,379|
|---|---|
The Funds Network portfolio is actively managed and the brokers provide the valuation each year.
Dividends received on the investment are automatically re-invested in the fund, after the deduction of management fees relating to the portfolio.
## **NOTE 3 LOANS**
Loans were made to various clubs throughout the period. The balances outstanding at the period end date were:
|Year of
issue
2016
Windsor Forest Bowmen (Overton BA)
2018
Talisman Bowmen
2020
Rayleigh Town Archery Club
2020
Marshland Archers
2020
Mayflower
2022
Clophill
2022
Surrey
**Club details**|**2023**
**2022**
**£**
**£**
**2,500**
**166**
**4,000**
**1,200**
**2,000**
**7,500**
**1,000**
**18,366**
-|
|---|---|
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