Huish Champflower
Village Hall & King George ’ s Field Charitable Incorporated Organisation
Statement of Accounts Year ended 31 December 2024
Huish Champflower Village Hall & King George ’ s Field Charitable Incorporated Organisation
Established on July 13, 2021. Registered charity number 1195151.
TRUSTEES at year end, 2024
Mary Abel; Caroline Colvin; Kevin Green,Dot Hayward (Secretary); Julian Hepworth (Treasurer); Peter Krijgsman; Sarah Payne; Steve Powles; Andrew Smith; Sarah Stevens; Sharon Varney(Chair); Michael Winterton
TRUSTEES resigning during 2024
Sharon Kimsey; Stephen Kimsey
INDEPENDENT EXAMINER
Jon Sandles, BSc, Chief Architect Anaplan UK Ltd. (33 Rawcliffe Lane, York, YO30 5SJ)
BANKERS
NatWest, Taunton, Somerset
PRINCIPAL OFFICE
The Village Hall is located at Huish Champflower TA4 2BX. The Management Committee may be contacted via the Chairman at Hillview, Huish Champflower, Taunton TA4 2BX.
REPORT OF THE INDEPENDENT EXAMINER
I have examined the financial statements of the Huish Champflower Village Hall and King George ’ s Field CIO and the predecessor trusts for the year ended 31[st] December 2024, set out hereafter.
Respective Responsibilities of the Trustees and the Examiner
The charity ’ s trustees consider that an audit is not required for the year (under section 43[2] of the Charities Act 1993 (the Act), as amended by s.28 of the Charities Act 2006 and that an independent examination is appropriate.
It is my responsibility:
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To examine the accounts [under section 43] of the Act (as amended),
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To follow the procedures laid down by the General Directions given by the Charity Commissioners [under section 43(7){b} as amended and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner ’ s Report
My examination was carried out in accordance with the General Directions given by the Charities Commissioners. An examination includes a review of accounting records kept by the charity for the accounting year ending 31 December 2024 and a comparison of the accounts presented by those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner ’ s Statement
In the course of my examination, no matter has come to my attention:
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Which gives me reasonable cause to believe that in any material respect the requirements:
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a) To keep accounting records in accordance with section 41 of the Act; and
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b) To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 1993 Act have not been met; or
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To which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Date: ....21st May 2025...........................................................................]
Chair’s Statement 2024
I am pleased to present the 2024 annual report and accounts for Huish Champflower Village Hall and King George ’ s Field CIO.
Part way through the year, there was a change to the Committee as detailed above. Sharon and Stephen Kimsey resigned, their contribution to the running of the Hall over the last 15 years or more has been huge and we are grateful to them. Steve still plays a very big part in efficiently and professionally managing the bookings – thank you!
Sharon Varney became Chair and Julian Hepworth, Treasurer. Dot Heyward remained as Secretary.
Both Andrew Smith and Peter Krijgsman stepped down from their roles as Treasurer and Chair but remained on the committee to provide invaluable continuity and handover.
This is the first year that the running of this village hall returned to business as usual following a substantial refurbishment project.
The King George ’ s Playing Field, adjacent to the Village Hall, was for the most part un-used last year, following Huish Champflower Cricket Club ’ s move to Milverton. The Management Committee is discussing what future sporting purpose the field will be put to, as required by Fields in Trust.
Activities and hence income and expenditure have increased in the hall since the years immediately before the refurbishment, when they had been declining. There are now regular bookings for a number of health and well-being activities, including; Yoga, Pilates, Table tennis and Sound Baths.
The kitchen is much improved, and feedback has been good that it functions well for outside caterers. The hall is therefore being hired for private parties and regularly recommended for use by a local funeral director as a good place for funeral teas.
Volunteers regularly put on events, some with the intention of making a good profit, and other times simply to bring the community together. Such events include ferret racing , quizzes, film nights, a summer solstice party and the Parish children’s Christmas Party has returned after a long absence. The fete remains the biggest event held at the hall in terms of both volume of visitors and fundraising. The hall takes a proportion of the profits, the rest going to other local groups.
The Village Hall Committee meets regularly and different volunteers run events or help with the upkeep of the hall to keep costs to a minimum. Eg cleaning windows, straightforward repairs and maintenance, cutting the grass. Particular thanks go to Michelle Salter who checks the children’s play area and updates the records.
This year we have been able to make some improvements to the hall facilities; a local saddler made some much needed sound buffers, another resident loaned some money to get a small commercial dishwasher and residents made donations to buy a defibrillator which was fitted free of charge by a local electrician.
Other things bought with money raised were coat hooks, door mats and a black board.
A new addition to our running of the hall is that we occasionally have a bar under a TENS licence.
We also have a dedicated cleaner who has been instrumental in achieving regular and return bookings, feedback from hall users is always how clean it is so we thank them for their conscientiousness and initiative in keeping the hall so nice.
The success of Huish Champflower Village Hall, and all which happens there is down to volunteers ( not just the committee), who give freely of their time and share whatever skills they have. Our volunteers and visitors are our most valuable assets and the enthusiasm and innovation which they bring is much appreciated.
Sharon Varney Chair
STRUCTURE, GOVERNANCE and MANAGEMENT
At an Extraordinary General Meeting held on 16[th] March 2021 the Trust voted unanimously in favour of establishing a new entity – Huish Champflower Village Hall and King George’s Field, which is a charitable incorporated organisation (CIO) – to take over the assets, liabilities and activities of Huish Champflower Village Hall and King George’s Field Trust (Charity No. 304562). The CIO was established on July 13, 2021. Its registered charity number is 1195151. All assets and liabilities of the old trust have now been transferred to this new organisation, in line with best practice guidance from the Charities Commission. The CIO operates with the same charitable objectives as the Trust did, the main difference being that trustees are no longer personally liable for any debts or other obligations the charity may incur.
Huish Champflower Village Hall & King George’s Field Management Committee (“the Committee”) is the body of trustees responsible for managing the CIO. It is composed of between three and seven elected and no more than seven co-opted members. Election of members takes place at the Annual General Meeting In April. All residents of the Parish are invited to attend the AGM and may stand for election if proposed and seconded at the meeting. The Parish Council, St Peter’s Church and The Women’s Institute are encouraged to nominate up to two members of the Committee each. The four main offices of the Committee - Chair, Vice-Chair, Treasurer and Secretary - are elected from and by the body of trustees at the first Committee meeting following the AGM. The Committee structure follows Charities Commission guidelines.
OBJECTIVES & ACTIVITIES
The chief object of the charity is to promote social welfare, mainly by providing recreation facilities – the hall and the playing field - for the enjoyment of residents of the parish and neighbouring areas.
Since hall renovations were completed in 2023, 2024 represented the first year after where the hall was self reliant. Through a combination of regular classes, community events and private bookings, the hall was able to turn a modest profit despite the additional costs of a refurbishment loan.
All of these events were initiated and managed by a growing number of people in the local community.
FINANCIAL REVIEW
The CIO is wholly dependent for its income on grants, donations, hire fees, proceeds from local events and other initiatives.
CIO Income and Expenditure
Total income for the period ended 31.12.24 was £6,521.19, including £1,830 of donations towards a defibrillator and £400 from two Spectator articles that Pete Kriigsman kindly donated. Additionally £3,104.49 was generated from community hall events, private bookings and regular activity clubs.
On 16/9/24 the dormant Trust account which predated the CIO was closed. The total amount transferred into the CIO during the period was £1,379.31
CIO expenditure for the year was £5,885.30. There were no direct contractor refurbishment costs in 2024 as these had all been paid in 2023, although indirect refurbishment costs associated with paying down the £8,500 loan taken out in the previous year totalled £1,335,56
Additional costs were utilities (water, electricity and a 4G internet) totalling £1,138,52. Electricity costs of £476.69 were offset by meter collections of £246.00 . Insurance costs decreased by 4% to £720.38.
Income & Expenditure for the 12 months ended 31/12/23 – 31/12/24 (CIO)
| Income | 2024 | 2023 |
|---|---|---|
| Events | £1,570.49 | £3,201.39 |
| Utilisation | £1,534.00 | £1,782.16 |
| Interest | £33.39 | £9.15 |
| Donations | £2,230.00 | £56,549.00 |
| Miscellaneous | £246.00 | £9,180.93 |
| Somerset Lottery | £78.00 | £104.00 |
| Transfers from VH Trust | £829.31 | |
| TOTAL | £6,521.19 | £70,826.63 |
| Expenditure | ||
|---|---|---|
| Utilities | £1,138.52 | £1,616.79 |
| Consumables/Sundries | £176.28 | £146.63 |
| Subscriptions/Licenses | £371.76 | £453.80 |
| Repairs/Replacements | £132.80 | |
| Insurance | £720.38 | £754.65 |
| Miscellaneous | £495.60 | £1,346.63 |
| New Hall Refurbishment Costs | £70,025.27 | |
| Loan | £1,335.56 | |
| Defibrillator | £1,514.40 | |
| TOTAL | £5,885.30 | £74,343.77 |
| Operating Surplus/Deficit | £635.89 | -£3,517.14 |
Cash Balances
The cash held by the CIO at 31 December 2024 :
| Natwest current account | 3,196,69 | ||
|---|---|---|---|
| Natwest reserve account | £2542.54 | ||
| Total cash | £5,739.23 |
(The cash held by the CIO at 31 December 2023 was £5,103.34)
The Charity does not have a Reserves Policy and all funds held in its bank accounts are available to meet current expenditure.
ACCOUNTING POLICIES
These financial statements have been prepared on the Receipts and Payments cost basis in accordance with guidance issued by the Charity Commission in November 2016. Income and expenditure are credited and debited to the Trust accounts when received and paid respectively.
The Trustees confirm that they have complied with the duty in Section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit “Charities and Public Benefit”.
DATE…………….21 May 2025...................................................
Julian Hepworth Treasurer
Sharon Varney Chair