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2025-10-31-accounts

GPYC BPT Annual Report January 2026 Financial Accounts Year Ending October 2025

Image courtesy of Robert Clayton.

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GPYC BPT Annual Report January 2026 Financial Accounts Year Ending October 2025

Charity Name Grove Park Youth Club Building Preservation Trust Ltd (“the Trust”)

Charity Number

1195106

Principal Address Grove Park Youth Club, Marvels Lane, London, SE12 9PR Website www.groveparkyouthclub.co.uk Email info@groveparkyouthclub.co.uk

Trustees Mr Robert Clayton Chair Appointed 06/10/2016 Ms Diana Monkhouse Trustee Appointed 16/10/2020 Mr Killian Troy-Donovan Trustee Appointed 08/10/2020 Ms Ione Ojanguren Arrazola Trustee Appointed 02/05/2023 Mr Errol Donald Trustee Appointed 30/04/2024 Ms Ellena A-Schwarte Trustee Appointed 17/07/2024

Accountant Mr Jim Smith, Ringtree & Co Ltd, 14 Temple Court, Keynsham, Bristol, BS31 1HA

Lawyer Milbank, 100 Liverpool Street, London EC2M 2AT

Governing Document Memorandum and Articles of Association, October 2016

Charity Constitution Limited Company, 10414736

Trustee Selection

Appointment by existing trustees

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Objectives and Activities

Charitable Objectives: To preserve for the benefit of the people and the environment of Grove Park, Downham, South Lee, and of the nation, the historical, architectural, constructional and social heritage of Grove Park Youth Club and its curtilage, Marvels Lane, Lewisham, London, SE12 9PR.

Stated Charitable Activity: To run a youth club building and youth services in South East London

Stated Charitable Classifications;

What: General Charitable purposes, Arts, Culture, Heritage, Science, Recreation

Who: Children / Young People, Other Charities or Voluntary Bodies, General Public, Mankind

How: Provide Buildings, Facilities and Open Space, Provide Services

The purpose of the Trust is to preserve Grove Park Youth Club and facilitate its operation as a youth club and community building in Grove Park area of Lewisham, South East London. The Trust has a key role in being a “Building Preservation Trust” to protect and maintain a building which is an important functional piece of social architecture built in 1966 and owned by Lewisham Council (the freeholder). In turn, the Trust has a key role in facilitating and managing the operation of the building and providing key services that operate from within the building and grounds either directly or with contracted partners.

The main activities relating to the purposes are:

In an historical period of decline and closure of such buildings and services, the Trust has reversed a national trend by reopening the youth club in 2021. The Trust has successfully achieved “local listing” status for the building as a piece of notable mid 20[th] century social architecture and has an ambition to achieve English Heritage Grade 2 National Listing in the future. The trust has been delivering youth services and other community services from the building since July 2021, despite a national trend in closure of such facilities over the last decade.

Grove Park Youth Club at Marvels Lane, London, SE12 9PR

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Achievements and Performance

The Trust successfully reinstated youth services at Grove Park Youth Club, which had been lost since its closure by Lewisham Council in 2013. Since reopening the building in July 2021, the Trust has delivered youth services while forming effective partnerships and investing in the youth club building as a valuable community asset. Saving the building and restoring services has brought significant benefits to local young people and the wider community.

Our primary objective was to reopen Grove Park Youth Club (GPYC) in the London Borough of Lewisham (SE12), an area with high levels of multiple deprivation that lost one of its last remaining community assets when the youth club closed in 2013. Since reopening, the club has operated successfully for over three years and now delivers five youth club sessions per week during term time, alongside holiday programmes, while continuing to expand community use of the building.

Two substantial awards from the National Lottery Community Fund have provided the stability needed to reopen the club and maintain free-to-access youth services from 2021 to the present. Since January 2022, the club has been open five evenings per week and has hosted a range of partner organisations.

Alongside service delivery, the Trust has continued to invest in the building, including replacing several windows and installing a mobility access lift at the main entrance. All improvements have been carried out in line with the building’s locally listed status as an important example of mid-century social architecture.

Our Impact and Achievements

The project has delivered positively against its aims this year, with key achievements including:

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5

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GPYC Studios – Growing Our Flagship Youth Offer

GPYC Studios is the Trust’s flagship in-house open-access youth club, providing a safe, creative, and inclusive space where young people can connect, express themselves, and grow. The programme is rooted in a creative approach to wellbeing, valuing empathy, acceptance, positivity, and personal development. Through creativity, opportunity, and advocacy, GPYC Studios supports young people to build confidence, strengthen relationships, and make positive choices for themselves and their communities.

Studios runs every Tuesday and Thursday evening, welcoming young people aged 11–17, and up to 21 for those with Special Educational Needs and Disabilities (SEND). This year, the programme continued to deliver twice-weekly open-access provision, maintaining a consistent and trusted presence for young people in Grove Park and neighbouring areas.

By the end of the reporting period, Studios had 380 registered members , with an average attendance of 30 young people per session , and a highest recorded single-session attendance of 73 . These figures demonstrate sustained demand for safe, inclusive, and engaging youth provision within the community.

As participation levels remained high, GPYC invested in staffing, training, and operational systems during the year to ensure the programme could be delivered safely, consistently, and in line with best practice. This included maintaining appropriate staffing ratios, strengthening supervision and reflective practice, and supporting staff wellbeing to ensure continuity of care for young people.

During the year, GPYC introduced several key operational improvements to support effective delivery. Digital systems, including Salesforce, were implemented to track membership, attendance, and engagement, replacing manual processes and improving oversight and reporting. Online registration via QR code was introduced to simplify access for young people and reduce administrative burden. The Trust also developed its first Staff and Volunteer Handbook, providing clear guidance on safeguarding, behaviour management, programme delivery, and staff expectations.

The Studios programme offered a broad range of creative, social, and physical activities, including creative arts, music and DJ workshops, roller skating, games, sports, dance, and themed social events. Across the year, young people participated in workshops, celebrations, and trips designed to support wellbeing, cultural awareness, and social connection. These included goal-setting sessions delivered with our Creative Wellbeing Practitioners, skate customisation workshops, Windrush celebrations, community events such as Carnival Community Day, and a month-long Black History Month project, the Black Is Beautiful Museum , supported by Lewisham Council funding. This project centred Black-led facilitation, the youth voice, and creative expression through visual art, performance, and storytelling.

Studios also benefited from investment in resources and equipment during the year. The programme contributed to a successful Better Youth Spaces Fund application, securing circa. £35,000 in funding to cover over £17,000 of equipment and £13,000 of refurbishments , alongside close to £1000 from Lewisham Council to support Black History Month activities. These resources enhanced the quality and range of opportunities available to young people.

The youth voice remained central to programme delivery. Informal consultation, feedback, and youth-led activities continued to shape sessions and events, supporting a strong sense of ownership, belonging, and engagement among members.

Safeguarding and Inclusion

Safeguarding remained the Trust’s highest operational priority throughout the year. As attendance levels remained high and young people presented with increasingly complex needs and challenging behaviour, GPYC strengthened its safeguarding framework. This included the development and updating of safeguarding and behaviour management policies, including the implementation of a

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hand-held wanding policy, supported by clearer operational protocols designed to promote consistency, safety, and trauma-informed practice across the programme.

The Trust completed its first cycle of staff appraisals during the year, creating structured opportunities for reflection, feedback, and professional development, and supporting staff wellbeing, accountability, and continuous improvement.

SEND provision within Studios continued following its resumption in October 2024. During the reporting period, the programme offered tailored support, adapted activities, and a more inclusive approach that reflected the needs of neurodivergent young people, supporting accessibility and participation across the cohort.

Staffing and Leadership Transition

Towards the end of the financial year, the Trust began recruitment for a refreshed leadership team to support the next phase of the Studios programme, following the unforeseen but amicable departure of our Creative Wellbeing Lead. Since October 2025, one of GPYC’s Creative Wellbeing Practitioners has been promoted into the role of Creative Wellbeing Lead, and a new Assistant Lead has been appointed as well. The Trust is confident that this team will take the programme forward with young people’s safety, wellbeing, and inclusion as a top priority.

Looking Ahead

The year ending 31 October 2025 was a period of consolidation and systems-building for GPYC Studios. While demand for the programme remained strong, the Trust focused on strengthening safeguarding practice, improving operational resilience, and embedding structures to support both young people and staff.

Studios continues to be a vital and trusted community resource, and the Trust remains committed to sustaining and developing the programme in response to the evolving needs of young people and families in Grove Park.

Young people and staff enjoying a year of creativity, movement, and connection at GPYC Studios.

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Financial Review

Grove Park Youth Club BPT: Statement of Financial Activities (Including Income and Expenditure Account), for the year ended 31[st] October 2025

Unrestricted Restricted Transfers Total Total
Incoming resources Notes Funds Funds Funds Funds
2025 2025 2025 2025 2024
£ £ £ £ £
Incoming resources from
generated funds
Voluntaryincome:
Donations andgrants 2 31,539
81,594
-
113,133
48,732
Activities forgeneratingfunds:
Rents received 2 21,604
-
-
21,604
25,900
Total incoming resources 53,143
81,594
-
134,737
74,632
Resources expended
Fund raising 3 -
-
Charitable activities 3 19,779
87,191		 106,970
89,797
Total resources expended 19,779
87,191
-
106,970
89,797
Net income for theyear 33,364
(5,597)		 27,767
(15,165)
Transfer of funds 11 (2,381) 2,381 -
Reconciliation of funds
Total funds brought forward 11 103,305
8,055		 111,360
126,525
Total funds carried forward 134,288
4,839
-
139,127
111,360

The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.

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Grove Park Youth Club BPT: Balance Sheet as at 31 October 2025

2025 2025 2024 2024
Notes £ £ £ £
Fixed Assets
Tangible Assets 6
Intangible Assets 7
- -
Current Assets
Debtors 8 702 -
Cash at bank and in hand 10 145,455 112,719
Creditors: amounts falling due within
oneyear		 9 (7,030) (1,359)
Net Current Assets 139,127 111,360
Net Assets 139,127 111,360
Restricted Funds 11 4,839 8,055
Unrestricted Funds 11 134,288 103,305
Total Funds 139,127 - 111,360

These accounts are prepared in accordance with the special provisions of Part 15 of the Companies Act relating to small companies and constitute the annual accounts required by the Companies Act 2006 and those prepared for circulation to members of the company.

Summary

The Trust is in a strong financial position.

Through the income received, as outlined in the Statement, together with careful financial management, governance and accountability, the Trust has achieved sustainability in its business planning. In addition, it has built up a healthy reserve of funds.

As of 31[st] October 2025, the Trust held funds circa £139k.

As of 31[st] October 2025, the Trust held unrestricted reserve funds of £134k.

The Trust carefully manages all financial aspects of our operation which include day to day running costs to implementation of capital improvement projects. We depend upon three sources of income:

Throughout this period, the Trust has maintained a stable bank balance while delivering all of its objectives and responsibilities. Appropriate financial checks and balances are in place, with all expenditure discussed and approved during minuted meetings.

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Major projects are agreed at Trust level and delivered in accordance with the requirements and directives of grant funders.

Trust directors’ expenses are submitted monthly with appropriate receipts and are reviewed and approved by the directors.

As the charity has grown, and the volume of financial transactions has increased, the Trust has implemented a GPYC Charging and Financial Policy . This policy was ratified at the AGM on 21 September 2023 and updated in October 2025. It ensures robust procedures and oversight for all Trust expenditure and will continue to be reviewed as the organisation grows.

The Trust is confident that the charity is sustainable in the long term, particularly with the addition of the new National Lottery funding award, which is secured until May 2027. The organisation will continue to develop multiple income streams through rental income and external funding.

Reserves Policy

Our Reserves Policy is to maintain a minimum reserve of £70,000, representing approximately nine months of current operating costs. The Reserves Policy is set out in clause 3.3 of the “GPYC Charging and Financial Policy”.

Trust Statement

GPYC BPT is a going concern and is confident that it will continue to operate successfully while meeting all future obligations and financial responsibilities.

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Structure, Governance, and Management

We are a community-led organisation, with five of our six board members being current or former local residents. Our trustees bring a range of lived and professional experience, including a parent of a young person who attends the youth club; an individual who grew up in the area and previously served as a property guardian for the youth club building; a local school governor and parent of teenage children; and a local young woman who was born and raised in Lewisham. Our Chair, who led the campaign to save the building, is also a long-standing local resident who has lived in the area for 23 years while raising his family and running a local business.

The desire to save and reopen the youth club arose from significant concern within the community when it was announced that the building would be demolished and replaced with flats. As local support grew, the Trust was formed and hundreds of people became involved in the campaign in different ways. This community effort ultimately culminated in the Trust reopening the building in 2021.

The Trust funds three trustees (equivalent to 2.25 days per week in total) in management roles on a freelance basis. This arrangement is in accordance with clause 7.3 of our Articles of Association, which permits payments to trustees for goods or services. We carefully adhere to the requirement that no more than 50% of trustees may receive payment at any one time. In line with this rule, only three of the six trustees receive payment during this period, and all payments are for clearly defined work and services required by the Trust.

The Trust also funds an operations team to deliver our twice-weekly youth club sessions. Each session is supported by five to six paid adult youth workers, alongside volunteers.

Our trustees are highly committed to the organisation and frequently contribute additional pro bono hours to support the sustainability, development and promotion of our work.

We also benefit from the support of around ten active local volunteers aged between 18 and 70. Volunteers contribute in a variety of ways, including gardening, supporting youth club sessions, assisting with maintenance, and helping with other practical tasks.

The Board of Trustees meets approximately six times per year, in addition to an Annual General Meeting (AGM). All meetings are prepared with agendas and formally minuted. Trustees also meet regularly with partners and stakeholders, including existing and potential service providers, the local authority, and representatives from third sector organisations, statutory bodies and members of the public.

Upon request, we can provide the following policies:

On behalf of GPYC BPT Ltd, I hereby declare that the information contained in this document is, to the best of my knowledge and belief, accurate and correct.

Signed:

Name: Robert Clayton

Position: Chair, GPYC BPT Ltd Date: 1 May 2026

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Grove Park Youth Club - BPT

Statement of Financial Activities (including Income & Expenditure Account) for the year ended 31 October 2025

Incoming resources
Notes
Incoming resources from generated funds
Voluntary income:
Donations and grants
2
Activities for generating funds:
Rents received
2
Total incoming resources
Resources expended
Fund raising
3
Charitable activities
3
Total resources expended
Net income for the year
Transfer of funds
11
Reconciliation of funds
Total funds brought forward
11
Total funds carried forward		 Unrestricted Restricted
Total
Total
Funds
Funds
Funds
Funds
2025
2025
2025
2025
2024
£
£
£
£
£
31,539
81,594
-
113,133
48,732
21,604
-
-
21,604
25,900
Transfers
53,143
81,594
-
134,737
74,632
-
-
19,779
87,191
106,970
89,797
19,779
87,191
-
106,970
89,797
33,364
(5,597)
27,767
(15,165)
(2,381)
2,381
-
103,305
8,055
111,360
126,525
134,288
4,839
-
139,127
111,360

The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.

Grove Park Youth Club - BPT Balance sheet as at 31 October 2025

Notes
Fixed Assets
Tangible Assets
6
Intangible Assets
7
Current Assets
Debtors
8
Cash at bank and in hand
10
Creditors: amounts falling due within one year
9
Net Current Assets
Net Assets
Restricted Funds
11
Unrestricted Funds
11
Total Funds		 £
£
-
702
145,455
(7,030)
139,127
139,127
4,839
134,288
139,127
2025		 £
£
-
-
112,719
(1,359)
111,360
111,360
8,055
103,305
111,360
2024		 £
£
-
-
112,719
(1,359)
111,360
111,360
8,055
103,305
111,360
2024
111,360
8,055
103,305
111,360

These accounts are prepared in accordance with the special provisions of Part 15 of the Companies Act relating to small companies and constitute the annual accounts required by the Companies Act 2006 and those prepared for circulation to members of the company.

The notes on pages 3-6 for part of these accounts

Signed by Mr RM Clayton on behalf of the trustees

Date:

Notes forming part of the Financial Statements for the year ended 31 October 2025

1. Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.

1.1 Basis of accounting

The financial statements have been prepared under the historical cost convention and in accordance with Financial Reporting Standard 102 section 1A Small Entities "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006.

1.2 Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

1.3 Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to, and virtually certain to receive, the income and the amount can be quantified with reasonable accuracy. The following policies are applied to particular categories of income:

Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on delivery of a specific performance by the charity, are recognised when the charity become unconditionally entitled to the grant.

Incoming resources from charitable trading activity are accounted for when earned.

1.4 Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure does not include VAT, which has been recovered, and is reported as part of the expenditure to which it relates:

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

1.5 Fixed assets

Other intangible assets are the trust website. It is amortised to income and expenditure account over its estimated economic life of 3 years.

Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Fixtures and fittings Straight-line at 33% per year

(cont.)

Notes forming part of the Financial Statements for the year ended 31 October 2025

2. Incoming resources

2.1 Donations
Unrestricted
£
Donations and grants
31,539
The National Lottery Community Funds #2
Locality Locality
Black History Month
Build Up
31,539
2.2 Other trading activities
Rent
21,604
21,604
3. Resources expended
3.1 Expenditure on raising funds
Unrestricted
£
Incurred seeking grants
-
3.2 Expenditure on charitable activities
Accounts
1,435
Amortisation
Depreciation
-
Facilities management
5,231
Insurance
967
Office and admin consumables
3,002
PR Expenses
Professional fees
3,982
Repairs and renewals
-
Employers' pension contribution
22
Training
890
Utilities
4,003
Wages
-
Youth club consumables
247
19,779		 Restricted
£
75,759
-
996
4,839
81,594
-
-
Restricted
£
-
-
-
49,341
-
36,896
954
87,191		 2025
Total
£
31,539
75,759
-
996
4,839
113,133
21,604
21,604
2025
Total
£
-
-
1,435
-
-
5,231
967
3,002
-
53,323
-
22
890
4,003
36,896
1,201
106,970		 2024
Total
£
2,340
38,242
8,150
-
-
48,732
25,900
25,900
2024
Total
£
-
-
1,095
-
1,943
2,731
568
4,930
-
57,681
3,540
-
-
5,469
11,784
56
89,797

4. Average number of employees

Number of employees during the year was as follows: 4 (2024:1)

Notes forming part of the Financial Statements for the year ended 31 October 2025 (cont.)

5. Taxation

As a charity, Grove Park Youth Club - BPT is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.

6. Tangible Fixed Assets

ixed Assets
Fixtures and fittings
£
Cost
At 1 November 2024 -
Additions
At 31 October 2025 -
Accumulated Depreciation
At 1 November 2024 -
Charge for the year -
At 31 October 2025 -
Net book value
At 31 October 2025 -
At 31 October 2024 -

7. Intangible Fixed Assets

8. Debtors

Cost
At 1 November 2024
Additions
At 31 October 2025
Amortisation
At 1 November 2024
Amortisation
At 31 October 2025
Net book value
At 31 October 2025
At 31 October 2024
Other Debtors - VAT owed		 2025
£
702		 Website
£
-
-
-
-
2024
£
-

9. Creditors: amount falling due within one year

Taxation and social security
VAT
Accruals and deferred income		 2025
£
2,147
-
4,883
7,030		 2024
£
137
127
1,095
1,359

(cont.)

Notes forming part of the Financial Statements for the year ended 31 October 2025

10. Cash at bank and in hand

Cash at bank and in hand
11. Movements in funds
11.1 Restricted funds
The National Lottery
Community Fund #2
Locaility Locaility
Black History Month
Build Up
11.2 Unrestricted funds
General funds		 At 1 November
2024
£
7,522
533
-
8,055
103,305
103,305
111,360		 2025
£
145,455
Incoming
Resources
£
75,759
-
996
4,839
81,594
53,143
53,143
134,737		 2024
£
112,719
Outgoing
Resources
£
(85,704)
(533)
(954)
(87,191)
(19,779)
(19,779)
(106,970)		 At 31 October
2025
£
£
2,423
-
-
-
(42)
-
4,839
2,381
4,839
(2,381)
134,288
-
-
-
(2,381)
134,288
-
139,127
Transfers
(2,381)
-

The transfers of £2,423 from The National Lottery Community Fund #2 and £42 from Black History Month represent allocations of outstanding year end balances to General Funds.

12. Transactions with trustees and related parties

12.1 Payments to Trustees

Name of trustee
Robert Clayton
Diana Monkhouse
Errol Donald		 Payments
Details
£
25,382
Professional fees for services
6,667
Professional fees for services
3,000
Professional fees for services
35,049

Independent examiner’s report to the trustees of Grove Park Youth Club BPT Limited

I report to the trustees on my examination of the accounts of Grove Park Youth Club BPT Limited (the Trust) for the year ended 31 October 2025.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Nigel Prout

Relevant professional qualification or membership of professional bodies (if any): ACA

Address: 30 Le May Avenue, Grove Park, London SE12 9SU

Date: 27 March 2026