## **GPYC BPT Annual Report July 2023** |**Charity Name**
**Charity Number**
Principal Address
Website
Email
Trustees
Accountant
Lawyer
Governing Document
Charity Constitution
Trustee Selection|**Grove Park Youth Club Building Preservation Trust (“the Trust”)**
**1195106**
Grove Park Youth Club, Marvels Lane, London, SE12 9PR
www.groveparkyouthclub.co.uk
info@groveparkyouthclub.co.uk
Mr Robert Clayton
Chair
Appointed 06/10/2016
Ms Diana Monkhouse
Trustee
Appointed 16/10/2020
Mr Killian Troy-Donovan
Trustee
Appointed 08/10/2020
Ms Ione Ojanguren Arrazola
Trustee
Appointed 02/05/2023
Mr Stephen Kenny Trustee
Appointed 06/10/2016,
Resigned 28/06/2023
Mr Jim Smith, Ringtree & Co Ltd, 14 Temple Court, Keynsham, Bristol, BS31 1HA
Milbank, 100 Liverpool Street, London EC2M 2AT
Memorandum and Articles of Association, October 2016
Limited Company, 10414736
Appointment by existing trustees| |---|---| ## Objectives and Activities Charitable Objects: To preserve for the benefit of the people and the environment of Grove Park, Downham, South Lee and of the nation, the historical, architectural, constructional and social heritage of Grove Park Youth Club and its curtilage, Marvels Lane, Lewisham, London, SE12. Stated Charitable Activity: To run a youth club building and youth services in South East London Stated Charitable Classifications; What: General Charitable purposes, Arts, Culture, Heritage, Science, Recreation Who: Children / Young People, Other Charities or Voluntary Bodies, General Public, Mankind How: Provide Buildings, Facilities and Open Space, Provide Services The purpose of the Trust is to preserve Grove Park Youth Club and facilitate its operation as a youth club and community building in Grove Park area of Lewisham, South East London. The Trust has a key role in being a “Building Preservation Trust” to protect and maintain a building which is an important functional piece of social architecture built in 1966 and owned by Lewisham Council (the freeholder). In turn, the Trust has a key role in facilitating and managing the operation of the building and providing key services that operate from within the building and grounds either directly or with contracted partners. The main activities relating to the purposes are: - i. The provision of youth services - ii. The provision of community services - iii. The facility management of the building iv. The capital investment into the asset v. All management and governance duties and responsibilities relating to the above In an historical period of decline and closure of such buildings and services, the Trust has reversed a national trend by reopening the youth club in 2021. The Trust has successfully achieved “local listing” status for the building as a piece of notable mid 20[th] century social architecture and is working towards English Heritage Garde 2 National Listing. The trust has also successfully been delivering youth services and other community services from the building since July 2021, despite a national trend in closure of such facilities over the last decade. ## Achievements and Performance The Trust have successfully reinstated (lost since 2013) and run youth services since July 2021 and formed a variety of effective partnerships to deliver such services and simultaneously invest in the capital asset which is Grove Park Youth Club. The combination of saving a community asset and delivering much needed services has been a huge benefit to local young people and the wider community. Our project’s number one objective was to reopen Grove Park Youth Club (GPYC), based in the London Borough of Lewisham, SE12. When the youth club was permanently closed in 2013 by Lewisham Council, it meant an area with high indices of multiple deprivation lost one of its last remaining community assets. In July 2021, we were able to reopen the youth club and since then it has been operating successfully and providing services to young people in the area for over two years. Building on the success of the first year we have operated five youth club sessions per week (term time), holiday programmes and continued to expand the number of users of the building. We successfully achieved National Lottery Funding and this has given the Trust the stability it needed to open in the first instance and to ensure the building remains available for free-to-access youth services immediately and throughout 2021 to the present. Various stakeholders have used GPYC and since January 2022 the club has been opening five evenings per week. Additionally, we have continued to invest in the capital asset improving the quality of the building and improving access, notably replacing many sets of windows and installing a new mobility impairment access lift to the main entrance. All work has been undertaken in accordance with strict guidelines relating to the building’s “locally listed” status as an important piece of mid century social architecture. ## _Our Impact and Achievements:_ The project has been successful in achieving many goals and our work’s key achievements are: - The youth club hosts club sessions five days per week and special events. Over the course of two years, 400 individual young people between the ages of 8 and 16 have engaged with activities at GPYC. - Our delivery partner Rio Ferdinand Foundation managed youth club evenings has around 260 members aged 11 to 16 signed up. - Our second delivery partner, Sporting Way, operates a homework and after-school club and this has around 160 members signed up. - With the help of our two youth-oriented partners, we are able to provide sessions five evenings per week, for free. Youth workers we have engaged with have expressed how impressed they are at the popularity of GPYC youth club sessions, which typically number 2035 attendees - Sporting Way sessions have grown in popularity and now attract 30 to 50 children to each session, three times per week. - We have delivered school holiday extended youth club programmes and included free food schemes under the government’s HAF programmes, ensuring those most in need receive hot meals during school holiday times. - Created approximately twenty part time roles in association with our delivery partners - We’re building a sustainable charitable business for the community, providing opportunities for local people to get involved in volunteering and community work. - We are now established as the second Borough provider of youth services in Lewisham and are developing our relationship with the Childrens’ and Young Peoples Directorate at Lewisham Council. We are establishing a working relationship with their main youth work provider, “Youth First”, and our success is significant in that it represents a reversal of the national trend in youth work decline. - The local authority now hold the Grove Park Assembly Meetings at GPYC. This is a Lewisham Council initiative where the whole ward community is invited to meet councillors and council officers to discuss a variety of local issues. We are proud to host this event and be the chosen venue that brings a whole mix of local people into use of the space. - We now run two new community groups via our integral lock up garage facilities: Grove Park Carnival and Lewisham Cyclists. Via discounted rent we offer these spaces to community groups and every year we have a carnival in Grove Park. Their committee are using a garage for storage and this summer will do interactive workshops with young people at GPYC to prepare floats as well as using the outside space for preparations. Lewisham Cyclists now store a community cargo bicycle and will be offering cycle maintenance workshops - Access - we are proud to be working to deliver full access to anyone with mobility impairment and in 2023 commissioned our new £15k access platform, making the listed building approximately 85% fully accessible - We continue our important capital investment programme achieving significant improvements to access, windows, doors, heating systems, security and grounds. Restoration work is carried out within strict guidelines associated with nationally listed buildings to preserve (or where possible) re-instate the original 1966 features and designs of the building. - Facility Management: this is a large undertaking that our Trustees now manage independently, taking responsibility for all statutory requirements to deliver a safe and compliant building for our users. The Trust manages such matters as running maintenance and repairs, fire safety, heating systems, security and CCTV, access, water testing, gas and electric utilities etc. - Our project is now firmly embedded in community life and is once again a venue local people regard as open, ongoing and an integral part of their lives. After many years of previous neglect and closure and resulting despondency, the building is now a beacon of hope. It appears as a smart, attractive piece of architecture and we receive many anecdotal comments about it being a pleasure to see open with young people playing in it and its grounds. Moreover, the regular sessions have been a boon to parents and guardians who depend on its offerings in very difficult socio-economic times. - Children and young people are receiving quality youth services at no charge in an area with high indices of multiple deprivation. Our charity work has allowed the reinstatement of such services, in a bespoke building, where such services were desperately required but non existent. - We have developed a sustainable model of operation. Our funding has multiple sources: Rental income from building users: Rio Ferdinand Foundation, Sporting Way, Purelake Developers (temporary rental of grounds) - Grant funding: The National Lottery Community Fund, The Stephen Taylor Foundation, Community Connections Bromley - Local authority schemes: London Borough of Lewisham Ward NCIL - Collaborations with other community groups: ChART Big Local organisation in London SE12 - Small donations: Local companies and our Community Choir - The Trust has submitted a stage one application of £180k for continuity funding to The National Lottery Community Fund for the period 2024 to 2027. - The Trust is preparing applications for tranche 4 of the government’s Community Ownership Fund for circa £175k of capital investment funding - The Trust operates a broad communications operation providing frequent information to the public and operational partners alike: - Facebook group Regular updates to 427 members - `o` Twitter Regular updates to 561 followers `o` Website www.groveparkyouthclub.co.uk - We also communicate via YouTube, Instagram and an email based newsletter. ## Financial Review Please see separate PDF document, “Grove Park Youth Club BPT, Statement of Financial Activities (including Income and Expenditure Account) for the year ended 31[st] October 2022 ## **Summary** The Trust is in a healthy position financially. Through receipt of income as described in the Statement and careful financial management, governance and accountability, the Trust has managed to achieve sustainability in its business planning. Moreover it has also managed to build a healthy reserve of funds. As of 31[st] October 2022, the Trust held funds circa £105k. As of 31[st] October 2022, the Trust held unrestricted reserve funds of circa. £55k The Trust carefully manages all financial aspects of our operation which include day to day running costs to implementation of capital improvement projects. We depend upon three sources of income: Grant funding Rental Income Gifts and Donations Through this period the Trust has seen a healthy increase in our bank balance whilst delivering all our objectives and responsibilities. Checks and balances are in place where all expenditure is discussed in minuted meetings. Major projects are agreed at Trust level in accordance with directives from grant funders. Trust directors expenses, with all appropriate receipts are submitted on a monthly basis and are signed off by Trust directors accordingly. As our charity has grown over this period, and resultant frequency of transactions increased, we are in the process of implementing a new “GPYC Charging and Financial Policy” which was created in draft form in August 2022. This draft policy document continues to be refined and will be ratified at our next AGM on 21[st] September 2023. The policy will pay particular attention to ensuring a rigorous checks and balances procedure relating to all Trust expenditure is in place and can be reviewed accordingly as the charity grows. The Trust has confidence that our charity is long term sustainable and with no additional grant funding is secure for the medium term. We are confident that through growth and future successful funding bids that the Trust is secure in the long term. ## **Reserves Policy** Since over two years our bank balance has grown positively and we have a certain amount of reserved unrestricted funds, we have operated with confidence that we can meet all our responsibilities. We have been successful in several funding bids. Due to the limited resources at our Trust’s disposal and the very large workload we undertake running all aspects of our charity, our Reserves Policy remains in draft form and will be completed and sign of by the Trust at our September 2023 AGM. In addition, due the very successful management of our financial affairs and fund raising bids, we have operated in a fortunate position of increasing unrestricted and restricted funds. Nevertheless, despite this success and a healthy bank balance of £100,297 at 31[st] October 2022, we understand the importance of implementing an official Reserves Policy going forward. ## **Trust Statement** GPYC BPT is a going concern and is completely confident that we will continue to operate successfully and meet all our future obligations and financial responsibilities. ## Structure, governance, and management We are a community-led organisation, with all five of our board members also being current or former local residents with a range of experiences: a parent of a child who uses the youth club, someone who grew up in the area and served as guardian for the youth club building, a longtime resident and parent who was key in the campaign to save the building, a local school governor and parent of teenage children, and our chair, who led the campaign to save the building who is a parent of teenage daughters and a local businessman. Our Chair was recently nominated and shortlisted for a Mayor of Lewisham Community Award for services to the Lewisham community 2023. The desire the save the youth club and reopen it arose from significant distress in the community on the news that the building was to be demolished and turned into flats. After gathering momentum between people in the area the trust was formed and hundreds of people were involved in different ways in the campaign to save the building which culminated in our community Trust opening the building in 2021. Our trust funds two trustees (total 2 days per week) in management roles on a freelance basis, and most of our work is done with partners who are delivering activities in the space. This contractual engagement is in accordance with item 7.3, in our Articles of Association referring to payments to Trustees. We have paid rigorous attention to the fact that our Articles of Association permit 50% of the board to receive payment for goods or services at any single time. In strict adherence to this rule only two Trustees receive payment out of the five directors during this period at any given time. Any payment is for work and services required by the Trust and can be shown to be so. It must be reported that our Trustees also work tirelessly for this charity and often work additional pro-bono hours to ensure the future well being and promotion of our work. We also have around twenty active local volunteers between the ages of 18-70, who contribute in different ways such as gardening, volunteering during youth club sessions, helping with maintenance, and much else. Our board of Trustees meets approximately six times per annum and holds our AGM in the Autumn of each year. All meetings are prepared with agendas and subsequently minuted accordingly. In addition, Trustees hold regular meetings with our wider partners, such as existing and potential service providers, the local authority and general enquiries from Third Sector organisations, statutory bodies and the public. Upon request, we can supply the following policies: - 1 Risk Management 2 Safeguarding 3 Conflicting Interests 4 Volunteer Management 5 Complaints Handling Grove Park Youth Club. BPT SLitement of financlal Artivities lincludln8 In¢ome & Expenditure Account) for the year ended 31 Ortober 2022 Total Funds 2022 Tot*1 Fund5 2021 Incorn1￿ res￿1£¢$ Funds Fund5 2022 Intoming resourusfrom8eneRted fuNIs Voluntary income: Donations and grnnts Artivities for 8enerating fund5: Rents received 101.645 102,191 75.829 26.572 26.572 25.579 Total Incomi￿ re50ur 27.118 101,645 128.763 101,408 Fund raising Charitable attivities 2.056 45,105 65.898 73,787 T¢xal re5our￿ expended 11.777 65.898 77,675 47,161 Net In¢ome for thEyear .341 35.747 51.088 54.247 TransferotfvrM15 li 13.6LY)I ReconcllSatlon dfund5 Total funds brought fon¥ard Total funds ¢arried lo￿ard li 35,799 54,740 18.t148 50,595 54.247 105,335 54,247 The statement of finandal aal¥lt* indude5all8alnsarrtl lossts • theyear. All reswr¢es•nd rtsourtes exptndtd deri¥e fn>m ¢{xrtinui￿ arti¥ltle Grove Park Youth aub- BPT Balance Sheet as at 31 October 2022 202Z 2021 Notes Fixed Assrfs Tangible Assets Intsn8ible Assets 217 1.164 1381 434 766 1,2(Kl Cutrent A55et5 Debtors Co5h at bank and In hand 4317 ICKI.297 1.401 52.046 io Creditors.. amountsfalling duewithin one yeai 11.1601 14001 Net Current Assets 103.954 53,047 105335 54.247 Restricted Funds un￿strICted Fund5 li li 50,595 54,740 18,448 35,799 Total Funds 105.335 54,247 These account5 are prepared in accordarte wf(h the special ly￿51c￿lS0f Part 15 of the Companies Att relat*ng to small cornpanies and constitute the ann￿1 acmnts required tythe Companies 2￿ and those prepared for circulation to members of the company. . The notes on pages 3-6 for part ofthesexcounts Signed by Mr RM Clayton on behaff of the trustees Date.. E3 Notes IMnin8 part of the F￿a￿lJI Statements for the ￿ar ended 31 Ortober 2022 l. Accountsnz Policles The principal accounting polioes are su￿￿ariSed below. The accounting policie5 have been applied consistentty throughout the year antl in the preteding year. 1.1 B•5iS Ot Kcuunti The financial statements have t>een prepared Ltnder the historical tost tonvention and in accordance with Financial Reporting Stsndard 102 section ￿ Smau Efflities Reo*xtiry Stsryjard applicable in the UKand Republ of Ireland. and the Cornpan*s Aci 2(Th. 1.2 Fund iccountlni Unrestrirted fundsareavailabtre￿ use•t the disUeti￿ ofthÈtrustees infurtherarKe ofthe 8ewal ob￿c￿"ve5 ofthe charity. Restrlcted fundsare subietted to restitti￿$(￿th￿r expenditure imposed bythedoTrJr or through thetenns ol an appeal. 1.3 I￿oMIng resourc All incoming re50UTce5 are irKILthd in the 5tatementof finarKial ocb¥ilies Wh￿the charity is enthjed to. and thrniallycertsin to receive. the Inco￿ and Iheomwnt c•n be w¥rtiFEd reaKxwl>leauuracy. Thefolkn¥in8 pdKies are applied to partKutsr cate8orie5 of incorne: Voluntsry incorne is received iyway of gTrnts. donati(m￿ and BtftsarKI is in lull in the Statement of Financial ArtivitieswhÈn receivable. Grants. where entidÈment is Mt conditional ￿ deliwwy of a speofic wlormance tythe Iharity. are rettfnised When thecharity become unconditional￿entst1ed to the8rant Irxomlng resources fr(•n tharitab1etrad1ng￿1itya￿ accwnted for ¥¥then earned. Expenditure 15 recognt5ed on on aCCfLbal bo5t5 osa Iwtylityi* I￿u[re￿. EXp¥￿it￿e ¢*)es not indude VAT. whlch ha5 been recovered. and is rewrted as port ofttr experKlitureto ￿￿te5.. Costs ofgenefatin¥ fundscomwise thecostsas50c¥thd with attraCtingb￿vntrryir￿ty￿tand thÈtosts of traOin8 for fundroiyng purpose Chafltable expenditure comprSses those costs Sncurred ￿ the tharity in the deli¥ery ol its aCti￿t￿5 and seNcÈs for its beneficiaries. tt indude5 both costs that can be alkncated dire£ttytO SLbch octmbes and those costs olan indirect nature r￿esSoryt0 suppxt the￿L IS Fthed assets Other intawitAeassets a￿ the *tbsite. ￿ i% to ande4xndlture overits estimated e￿n0M lrfe of 3 yea Tan8ible fixed assets are measLtyed att¢￿t ￿$$ attumu￿ed depreciati￿ and any ￿¢￿mulated irnpairment1055e5. Dep￿tIatson prowded at rates talcuL4ted to ￿lte off thec05t of thefixed assets. less their esbmated ￿Sid￿al value. overtheir expected Useful live5 on the folhTrbYng ba5e5: FixtLire5 afbdfftting5 Stra￿41The3t 33%per year Notes forrning part of the Financial Statements for the year ended 31 October 2022 Icont.) 2. Incomln8 resourtes 2022 Totsl 2021 Total 2.1 Don*lo Unrestrkted Donations and grants National Lottery C￿￿Munity Fund5 London & auzdrant HA Community Links Bromley l RFF L8 tewisham Council- via RFF 5t16 57,617 1.599 24,230 57.617 14,028 30.(IXI 101.645 14,028 30,(KI) 102,191 75,829 2.2 Other tradinl artivi Rent 26.572 26.572 26,572 26.572 25,579 25,579 3. Resources empended 2022 Total 2021 Total 3.1 Empendftyre on TrIs1￿ fvnds Incurred seekin8 grants 2,056 2,056 3.1 Expenditure on charitable artivitye5 Accounts 1,160 217 773 1.160 217 773 3.711 504 755 4C Amortisation Depreciatton Facilities management Insurance Office and admin consumables PR Expenses Profession31 fÈos Repair5 and renewals Telecomrnunications Travel and tran5POrt 383 217 270 492 45 98 9.032 33.598 31 3.711 755 5.263 27.661 29,949 32,924 29.949 476 476 2.033 1,285 73.786 2,033 1.285 65,898 307 Youth club con5umable5 232 45,105 7,889 4. Average number of employees Number of employees during thè yÈar was as fdlows: NIL12021.. NIL) Notes fornilng part of the Flnandal Statements for the year ended 31 October 2022 {￿nt.} S. Taxation As a charity. Grove Park Youth Club- BPT is exempt from tsx on income and 8arns falling within section 505 of the Taxes Act 1988 or $256 of the Taxation of Chargeable Gains Art 1992 to the extent that these are applied to its charitable objects. No tax tharges have arisen in the Charity. 6. Tan8ible FIMed Assets Fl¥tures and ffttin8s Cost At l November 2021 Additions At 31 Ortober 2022 1149 1.171 2.320 Accumulated Depreciation At l November 2021 Charge for the year At 31 October 2022 383 773 1,156 Net book value At 31 October 2022 At 31 October 2021 1.164 766 7. Intangrblt Fixed A$5ets Webslte Cost At l November 2021 Additions At 31 Ortober 2022 651 651 Amortisation At l November 2021 Amortlsation At 31 October 2022 217 217 434 Net book value At 31 October 2022 At 31 October 2021 217 434 . Debtors 2022 2021 Other Debtors 4,817 1.401 9. Creditors: amount falllng due wllhln one year 2021 Acuuals and deferred tncome 1.160 Notes forni•ng part of the Financial Statements for the yearended 31 October 2022 (conLI 10. Cash at b•rt and In hand 2022 2021 Cash at bank and in hand I(￿.297 52.046 11. Movements In lunds At l Nty•enkn Intthniw* X121 At 31 OclobE 2022 11.1 flestrided fvr The National Lottery Community Communlty Link8 Brornley l RFF LB Lewisharn Council- RFF London & Quadrant HA 1.779 57.617 134.0361 25.360 14.028 110.4281 13.6(XJl 121.4341 16AA9 16.669 18.448 101.645 65.898 3.6LKII 50.595 11.1 Unresilkt￿ funds General fvThd5 35.PJ9 27.118 111,7771 54.740 35.799 27.118 111.7771 54.740 54247 12&763 77￿74) 105335 12. Tran5actIO￿ wlth trustees fel•ted pall￿5 12.1 Paymentsto Tn Name oftrustre Robert Clayton Olana Monkhouse Stephen KeTrnv 15.550 2.485 2.135 20.170 Profe55K)nal fee5 for 5eryices Profess￿nal fees for seThltes Independent examinerfs report to the trustees of Grove Park Youth aub BPT Ltmlted I report to the trustee5 On Tny examination of the accounts of Grove Park YoLrth Club BPT Limited (the Trust) for the year ended 31 Ortober 2022. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the Act'l. I report in respect of my examination of the Twsys accounts carried out under section 145 of the 2011 Act and in carryirtr8 Out my examination I have followed all the applicable Directions given by the Charty Commission under sertion 145{5llb) of the Act. Independent examinerfs statsment I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to telieve that in any material respett.. - accounting records were not kept in respert of the Trust as required by section 130 of the Att: or 2. the accounts do not accord wtth those records; or 3. the accounts do not comply with the applicable requirements COn￿rning the forni and content of accounts set out in the Charities {Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name= Nigel Prout Relevant professional qualification or membership of professional bodies {if anyl-. ACA Address= 30 Le May Avenue, Grove Park. London SE12 9SU Date: 30 August 2023