2025-03-31-accounts

LT UPPLR 9AII5 COMMJNIIY LANfp TXUSI Upper Dales Community Land Trust Report and Financial Statements For the Year Ended 31 March 2025 Charity number 1195077

LT Upper Dales Community Land Trust Annual Report & Financial Statements For the Year Ended 31 March 2025 Contents Page Administrative Information Annual Report Financial Review Structure, Governance and Management Statement of Financial Activities Balance Sheet Notes forming part of the financial statements

Upper Dales Community Land Trust Report of the Board of Trustees for the year ended 31 March 2025 The Board of Trustees presents its report and audited financial statements for the year ended 31 March 2025. Administrative Information Charity Name: Upper Dales Community Land Trust Charity registration number: 1195077 Registered Office and operational address: Hudson House, Anvil Square, Reeth, Richmond, North Yorkshire DL116TB Board of Trustees (referred to in this report as the 'Board') Chair: Stephen Stubbs Finance: William Fawcett Secretary." Julie Fox County Councillor Yvonne Peacock John Matthews (appointed December 2024) Auditors: Momentum Taxation and Accountancy Ltd, 14 Harelands Courtyard, Melsonby, Richmond. North Yorkshire, DL10 5NY Bankers: Unity Trust Bank, PO Box 7193, Planetary Road, Willenhall WV1 9DG Charity Bank. Fosse House. 182, High Street, Tonbridge TN9 1 BE Solicitors.. Richard Nixon. Partner, Muckle LLP, Time Central, 32 Gallowgate, Newcastle Upon Tyne NE14BF

Annual Report Our Aims and Objectivés Our charity's purposes as set out in the Constitution dated 27th June 2022 are: The objects of the Trust are within the Upper Dales of North Yorkshire. for t17e public benefit, to provide housing and any associated an7enities forpersons in necessitous circumstances upon terms appropriate to their means. Misston The Upper Dales Community Land Trust {UDCLT) also referred to as 'the Trust, recognises there is a critical shortage of affordable, sustainable housing for people born, living or working in Ihe Upper Dales. We want to change this, ensuring our unique community, its history and legacy, lives on. The focus of our work Our main objective for the year to March 2025 was to complete and let the two affordable apartments from the conversion of Bainbridge Methodist Chapel. This was managed by North Star Housing Group in partnership with the Trust. The builder started on site in January 2024 and completed the work in August of the same year. This local company delivered high quality work and the collaboration between the three parties has been very positive. In September, the two bedroomed apartments were let to local young people via Ihe Home Choice arrangements in North Yorkshire Council. North Star Housing Group will manage Ihese on a long lease from the UDCLT. The local MP, Rishi Sunak, who has been very supportive throughout, officially opened the properties in November. Media, publicity and local contscts One of our volunteers ably manages our marketing through our website, social media (mainly Facebook) and press releases, articles and adverts. These feature in the local press and in the Dales monthly magazines available to the public in both hard copy and online. We have eslablished an email newsletter to Ihose signing up on our website. In August 2024 we had a stall and banner displayed at the local agricultural show in Reeth. We used this to raise awareness about our organisation, knowledge of our progress with Bainbridge Chapel and to encourage those who had a housing need to register wilh Home Choice. We handed out information leaflets that were universally well received by the public and recruited ￿0 new volunteers. Copies of the leaflets are now available from the local community resource, Hudson House in Reeth. We have established regular meetings with the Yorkshire Dales National Park Authority (the planning aulhority}, North Slar Housing Group and North Yorkshire Council. The latter representatives are primarily the Rural Housing Enabler staff. These ne￿orkIng meetings have enabled us lo ulilise Iheir knowledge, skills and wise advice to help us determine our next project. Some proposals have been considered and rejected for the time being, and for others a priority order has been agreed. Our next project will be to progress the four homes in Arkengarthdale.

Working with North Star Housing Group, we will undertake a feasibility study of this site which already has planning permission - albeit subject to the signing of a s106 agreement. Our chapel project has featured as a case study for Homes England (a non- departmental public body, sponsored by the Ministry of Housing, Communities and Local Government) that supports the provision of affordable housing through capital grants. There has been some limited contact with the Mayor of York and North Yorkshire (such as inviting him to the chapel apartments opening) and we hope to build on this in the nexi year. Improving our efficiency and skllls Internally we have written and agreed at Ihe Board a considerable number of policies to help guide our govemance and behaviour. These have been pla￿d on our website. Most will be reviewed on a three yearly rolling basis. We established an opportunities spreadsheet which highlighted a range of pertinent issues relating to each site. This was reviewed as more information came in and along with the multiagency advice above, helped us to determine which site we should concentrate our efforts on next. We are members of the National Council for Voluntary Organisation (NCVO), which provides us with a wide range of information and training materials, and the Community Land Trust Network. How our actlvltles deliver public benefit We look to help provide homes for those who cannot afford to buy or rent a home commercially in the Upper Dales, a rural area in North Yorkshire. In the current year we have worked on deciding how best to undertake a Housing Needs Survey to demonstrate hard evidence of need. There are secondary data sets that do this, but we wanted to undertake primary completion of a survey on the ground. North Yorkshire Council offered to distribute the survey in the seven Parishes that cover Swaledale and Arkengarthdale. This proposal was laken to each Parish Council meeting with representatives from both the Council and the Trust. The purpose was explained. and support was gained from each one. In addition lo the household survey {to be distributed to 1393 homes), three of us undertook a survey of local employers. We asked if they had experienced issues with recruitment due lo lack of suitable accommodation and encouraged completion of the survey. We were able to contact over 65 employers and gained useful insights into employer issues locally. The survey will be distributed in May 2025 with results available in the autumn. If demonstrating a need, the resultant report will be used to support planning and funding applicalions.

We were asked to talk to a Community Land Trust in a different part of the county about how we had managed to progress the chapel. This March meeting provided a lively exchange of views and suggestions about how they might move fomard and some challenges for us to consider.

Financial Review Principal Funding Sources In addition to our original funding from Richmondshire District Council, we re￿iVed a £2,500 grant from Enterprise Rentacar which will help us to pay for the range of assessments and suNeys which are reqL¢ired to be done in preparation for planning permission applications. Lease monies from North Star Housing on Bainbridge Chapel are now being received annually. A very kind individual has offered to donate his flat to us in his Will. The legal arrangements for this are progressing. Investment Policy The benefits of utilising two banks are demonstraled in our accounls by the amount of interest we have been able to accrue in the interim period. We have retained the day-to-day account and savings account with the Unity Bank and a savings account with the Charity Bank. Reserves Policy Whilst the organisation is run solely by volunteers who pay most incidentals out of their own pocket, should we wish to continue to explore the feasibility of sites we have estimated that a reseNes fund of £19,000 is advisable to cover 12 months expenses. Our Reserves Policy was approved by the Board in November 2024 and will be reviewed on or before November 2027.

Structure, Governance & Management Governing Document We are governed under our Constitution as a CIO (granted 27th June 2022) which established our objects and powers. Recruitment and Appointment of the Board of Trustees The Board of Trustees consisted of five individuals throughout the year. One of our volunteers agreed to become a trustee in December and we continue to have a regular volunteer who undertakes our marketing and communications work. The newly appointed volunteers have helpful skills as an architect and a surveyor. All members of the Board give their time voluntarily and receive no direct benefit from the charity. Declaration of Interests is a regular agenda item with any being recorded. Trustee Inductlon and Training Two people attended an excellent live on-line day course on engaging communities with Ihe Community Land Trust Network and in October 2024 most trustees and volunteers participated in an externally led workshop with staff from North Star Housing Group. This helped us to clarify our values and joint aims and objectives and how we might best work together. along with developing a Heads of TermslLetter of Intention for our next project. In February 2025 trustees undertook internal training on Safeguarding. Risk Management We have established a policy on Internal Risk Management. We have a Risk Register to consider and mitigate major risks lo the organisation which is regularly reviewed. Splitting our monies into two banks has reduced our financial risk. We have developed a Financial Controls Policy. We have developed and agreed policies on Data Protection, Safeguarding, Health & Safety. and Serious Incident Reporting. Organisational Structure Related Parties The UDCLT is partnered with North Star Housing Group, based in Stockton on Tees. Responsibilities of the Board Charity law requires the Board to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year.

In preparing those financial statements, the Board should follow best practice and- select suitable accounting policies and then apply them consistently, make judgements and estimates that are reasonable and prudent-, and prepare the financial statements on Ihe going concern basis unless it is not appropriate to assume that the company will continue on that basis. The Board is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial stalements comply with the Companies Act 1985. The Board is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Members of the Board of Trustees Members of the Board who are trustees for Ihe purpose of charity law, who served during the year and up to the date of this report are set out at the start of this report. Auditors Momentum Taxation and Accountancy Ltd were appointed as the charitable company's auditors during the year and have expressed their willingness to continue in that capacity. This report has been prepared in accordance with Ihe Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005} and in accordance with the special provisions of Part Vll of the Companies Act 1985 relating to small entities. Approvad by the Board of Trustees on 18th November 2025 and signed on its behalf by: Stephen Stubbs {Chair and Trustee)

Statement of Financial Activities (including income and expenditure account) Total Fund5 2025 Total Fund5 2024 Unrestricted Funds Restricted Funds Note Income Income from Trust actlvities: 83inbridge Chapel Lease 295 295 Income from generated funds: Voluntary income.. grants & donations 2,500 2,500 4,000 Interest 3,775 3,775 5,719 Total income £6,570 £6.S70 £9.719 Expenditure Costs of Trust artivities Governance costs Other Resources 900 10,789 167 2,053 158 3.060 5,113 158 Total expenditure £2,211 £3,060 £5.271 £11,856 Net Incomln8 loutgolngl resources before transfers Gross transfers between funds 4.359 13.0601 1.299 12.1371 io Net movement of funds In year 4.359 13,0601 1,299 12,1371 Reconciliation of funds Total fund brought forward 10,676 319,910 330,586 332.723 Total funds caTried forward 17 £15.035 £316,850 É331,885 £330,586 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive f rom continuing activities. io

Balance Sheet as at 31 st March 2025 Note 2025 2024 Fixed Assets Tangible assets 12 205,634 209,990 Current Assets Cash at bankand in hand 126,251 126,251 120,596 120,596 Liabilities Creditors falling due within one year 15 Net Current Assets 126,251 120,596 Total Assets Less Current Liabilities Creditors falling due after more than one year 16 Net Assets £331.885 £330,586 The funds of the charity Restricted income funds Unrestricted income funds 17 316,850 15,035 319,910 10,676 Total charlty funds £331,885 £330.586 In preparing these financial stalements: (a) For the year ended 31s1 March 2025 the company was entitled to exemption from audit under Section 477 of the Companies Act 2006 relating to small companies; (b) The members have not required the company to obtain an audit in accordance with Section 476 of the Companies Act 2006, and (c} The Directors acknowledge their responsibilities for: li) ensuring that the company keeps accounting records which comply with the act. and li

{ii) preparing accounts which give a true and fair view of the slate of affairs of the company as at the end of the financial period and of its profit or loss for the financial year. liii)These financial statements have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006 and constitute the annual accounts required by the Companies Acl 2006 and are for circulation to members of the company. The notes on pages 12 to 18 form parl of these accounts Signed: Name: Stephen Stubbs Chairman of Trustees on behalf of the Trustees Approved by the Trustees on 18th November 2025 12

Notes on the Accounts Accounting policies a) Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffective January 2015) Icharities SORP IFRS 10211. the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102} and the Companies Act 2006. In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required. There were no adjustments on transition to f RS 102. b) Income Voluntary income including donations, gifts and legacies and grants that provide core funding or are of general nature are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Such income is only deferred when: The donor specifies that the grant or donation must only be used in future accountin8 periods; or The donor has imposed conditions. which must be met before the charity has unconditional entitlement. Income from the Trust's activities is recognised as earned {as the related goods and services are provided}. Investment income is recognised on a receivable basis. Income from charitable activities includes income received under contract or where entitlement to grant funding is subject to specific performance conditions is recognised as earned las the related goods or services are provided). 13

Grant income included in this category provides funding to support performance activities and is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. c) Volunteers and donated services and facilities The value of the services provided by volunteers is not incorporated into these financial statements. d) Expenditure Expenditure is recognised when a liability is incurred. Costs of Eenerating funds are those costs incurred in attracting voluntary income. GMT activities include expenditure associated with the operation of educational programmes and include both the direct costs and support costs relating to this activity. Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements. e) Tangible Fixed Assets Tangible fixed a55ets are depreciated on a reducing balance basis over their estimated useful leconomicl lives as follows:_ Property 2Yo Straight Line fj Stock stock is included at the lower of cost or net realisable value. g) Funds structure The trust has a number of restricted income funds to account for situations where a donor requires that a donation must be spent on a particular purpose or where funds have been raised for a specific purpose. All other funds are unrestricted income funds. During the accounting period, the following restricted funds were in existence.. Bainbridge Chapel Fund,- Amount received towards the cost of conversion of Bainbridge Chapel into two residential units. 14

Legal status of the Trust The Trust is a company limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £1. Related party transactions The charity has no transactions with any related parties. Income from Trust activities 2025 29S 2024 Bainbridge Chapel Lease 295 Voluntary income Total Un-Restrlcted Restricted Donations Grants 2,500 £2,500 2,500 £2.500 Investment income Bank interest received £3.774.6712024'. £5,719.29) 15

Expenditure 2025 2024 Total Total Unrestrttsd Restrlrttd Cost5 of generating voluntary income Cost of Trust actlvltles Planning Fees 900 £900 Governance costs Publicity Legal & Professional Fees Bank Charges Insurance Hire of Hall & meeting costs Subscriptions Postage & Printing Training Heat and Light Computer Software Property Depreciation 387 1651 70 11,1441 14 381 43 800 1871 358 4.356 £5,113 387 212 3.042 72 2,023 30 525 65 150 1651 70 11,1441 14 381 43 800 1871 358 114 4,556 £10.789 4,356 £3,060 £2,053 Other resources expended Publicity Display Boards £158 £158 £167 Analysis of staff costs 2025 2024 Salaries and Wages Pension Costs Staff numbers There are no staff employed, all positions are undertaken voluntary. Particulars of staff Volunteers have and will continue, to fulfil a crucial role in providing support to underpin many of the activities and objectives of The Upper Dales Community Land Trust. 16

Movement in total funds for the year 2025 2024 This is stated after charging.. Depreciation £4,356 £4,556 10. Transfer between funds There were no transfers between funds to report. 11. Taxation The company is a registered charity and no provision is considered necessary for taxation. 17

1. Tangible Fixed Assets Property Other Total Cost: As at I" April 2024 Additions Disposals 217,776 217,776 As at 31" March 2025 Depreciation.. As at I" April 2024 Charge for the year Disposals 217,776 217,776 7,786 4,356 7,786 4.356 As at 31" March 2025 Net Book Value.. 12,142 12,142 As at 31st March 2025 £205.634 £205,634 As at 31" March 2024 £209,990 £209,990
2. Debtors 2025 2024 Trade Debtors Other Debtors Prepayments and Accrued Income
3. Creditors: amounts falling due within one year 2025 2023 Creditors Other Creditors and Accruals
4. Creditors.. amounts falling due after more than one year No such balances

5. Analysis of charitable funds Restricted funds are made up of the following balances.. 2025 316,850 2024 329,521 Bainbridge Chapel Fund £316,850 £329,521 18

6. Trustees, remuneration and expenses Trustees are reimbursed for out-of-pocket expenses incurred on behalf of The Upper Dales Community Land Trust to sustain the efficient operation of the Trust. These expenses are supported by expense claims, invoices, and other associated documents. The gross amounts (this includes 20¥. VAT where applicable) paid to reimburse Trustees out-of-pocket expenses during the year were.. Stephen Stubbs -£Nil William Fawcett - £Nil Julie Fox - £Nil Yvonne Peacock £Nil John Matthews- £13.60 Examples of expenses include printer and computer consumables, stationery, postage. 19