Charlty reglBtrallon number 1195019 (England and Wales) HOPE FOOD NORTH BIRMINGHAM ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2024
HOPE FOOD NORTH BIRMINGHAM LEGAL AND ADMINISTRATIVE INFORMATION Trustees Ms D Middleton Mrs T M Clements Mr B Woolcock Charlty number (England and Wales) 1195019 Prlnclpal addrnss 407 Jockey Road Sutton Coldfield West Midlands B73 5XH Accountants LMH Accountants Limited TIA Trevor Jones & Co Old Bank Chambers 582-586 Kingsbury Road Erdington Birmingham B24 9ND
HOPE FOOD NORTH BIRMINGHAM CONTENTS Pago Trustees report Accountants, report ststement of financial activities Balance sheet Notes to the financial ststements 7-12
HOPE FOOD NORTH BIRMINGHAM TRUSTEES REPORT FOR THE YEAR ENDED 30 APRIL 2024 The Trustees psent their annual report and financial statements for the year ended 30 April 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's goveming document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). Objectlves and activities To relieve povety and financial hardship amongst those in need by reason of food povety in areas of deprivation primarity in north Bimiingham through providing food parcels and a hot meal, providing pop up foodbanks events in the community and redistributing any surplus food to foodbanks. The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.
HOPE FOOD NORTH BIRMINGHAM TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2024 Achlevements and perfomiance Hope Food North Bimiingham has completed its third year as a food bank charity and has helped by providing fresh, frozen, and long-life food regularly to families and individuals living in food povety. During the year, Hope Food continued to operate from its temporary base in Sutton Coldfield, though efforts to secure a new permanent base were bearing positive results towards the end of the period. We now have around 90 volunteers working to collect, sort and give out fresh, frozen and long-life food. In April 2024 it took 405 volunteer-hours (on average) to run the charity for a week. The food has been distributed to local beneficiaries at two foodbanks in Sutton Coldfield (Falcon Lodge and Mere Green) and one in Erdington (Stockland Green) for 50 weeks of the year. The 3 foodbanks held during the week commencing 29 April 2024 welcomed 194 visitors and the food supplied helped to feed 493 beneficiaries. This represents a significant (41 per cent increase) over the equivalent week the previous year and creates a challenging environment both in terms of quantity of food required and volunteer numbers. The number of beneficiaries has continued to grow throughout the year. In addition, parcels were delivered to 23 struggling individuals unable to attend our food days, helping to feed a further 48 people. All volunteers that handle food have undertaken training in food hygiene, manual handling, and safeguarding. We also ran a course on managing conflict for front-line volunteers, and a course on Quick Books for the finance team. There continues to be a waiting list for interested volunteers wishing to support Hope Food. The volunteer team has made a positive difference to beneficiaries, health and well-being by sourcing surplus fresh bread, fruit. and vegetables every week from a range of supemiarkets, the local wholesale fresh food market and occasionally local farmers. Our reach for food collections extends across Birmingham, Lichfield, and Sutton Coldfield. Our foodbank sessions are contributing to the national nutritional guidelines of five fruitslvegetables a day which is particularly important to families during the school holidays. The foodbank received several signrficant grants to provide fresh eggs and milk (sourced from a local farmer) which also t)oosts the health and well-being of all foodbank attendees. Our generous donors also provide us with non-food donations which we pass on to our clients. When we have accumulated a sufficient quantity. we pass on toiletries and pet food at all our food days, and second-hand clothing at our Stockland Green food day. There is also a wider benefit to society, in the charity's commitment to preventing fresh food being sent to landfill because it is dose to its expiry date. We redirect this food to those in food povety. An example of our commitment to preventing food waste and supporting the most vulnerable is our hostel delivery initiative. Sandwiches and other ready-to*at items with a midnight expiry date are delivered shortly before that deadline to hostels for the homeless and vulnerable in Birmingham four nights a week every week of the year. Hope Food has partnered with several local agencies. such as Health Watch, Jericho and Our Place who attend one or more of our foodbank sessions. They provide an outreach service to foodbank attendees who may not be able to, or lack confidence in tslking to, social services workers and other advlce workers in more formal settings. In this way the foodbank has broken down barriers to accessing supportive services in a confidential space. Hope Food is grateful for funds received this year from grant making trusts, companies and individuals and donations of food from schools, faith groups and businesses. This year the donations made to us during Harvest Festival and the Christmas season were overwhelming and stretthed our storage capacity to its limit! Our list of donors (corporate. individual. and other organisations) continues to grow. Our volunteers also make de facto contributions by using thelr vehicles on charity business wlthout recompense. The trustees of Hope Food are aware that the charity is facing a difficult year ahead as the numbers usirvJ our ServIS continue to grow. This also has the capacity to impact how much food and financial donations we receive. We nonetheless believe that we have developed relations with a wider ranging donor base. and a range of cross sector partnerships in 2024 which will enable us to continue our service in the cx)ming year.
HOPE FOOD NORTH BIRMINGHAM TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2024 Flnanclal revlew It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained al a level equivalent to between three and six month's expenditure. The Trustees consider that reserves at this level 11 ensure that, in the event of a significant drop in funding, they will be able to continue the Charty's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. Structure, governance and management The Charity is a charitable incorporated organisation. The Trustees who served during the year and up to the date of signature of the financial statements were: Ms D Middleton Mrs T M Clements Mr B Woolcock The trustees are appointed every three years at a properly convened meeting in accordance with the goveming document. None of the Trustees has any beneficial interest in the company. The Trustees report was approved by the Board of Trustees. Jjth. Ms D Middleton Trustee ai-i_w2
HOPE FOOD NORTH BIRMINGHAM CHARTERED ACCOUNTANTS, REPORT TO THE TRUSTEES ON THE PREPARATION OF THE UNAUDITED STATUTORY FINANCIAL STATEMENTS OF HOPE FOOD NORTH BIRMINGHAM FOR THE YEAR ENDED 30 APRIL 2024 In order to assist you to fulfil your duties under the Charitle8 Act 2011, we hav8 prep8red for your approval the fin8ndal statements of Hope Food North Birmingham for the year ended 30 Aprll 2024, which comprlse the statement of financial activities and the related notes from the charity's accounting records and from information and explanations you have given us. As a practising member firm of the Institute of Chartered Accountants in England and Wales, we are subject to its ethical and other professional requirements which are detsiled at https:/lwww.icaew.comlregulation. This report is made to the charity's Trustees. as a body, in accordance with the tems of our engagement letter dated 10 Dernber 2024. Our work has been undertaken solely to prepare for your approval the financial statements of Hope Food North Birmingham and state those matters that we have agreed to stste to the charivs Trustees, as a body, in this report in accordance with ICAEW Technical Release 07116 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Hope Food North Birmingham and the charity's Trustees as a body, for our work or for this report. It is your duty to ensure that Hope Food North Birmingham has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and surplus of Hope Food North Bimiingham. You consider that Hope Food North Bimiingham is exempt from the statutory audit requirement for the year. and is not required to obtain an independent examinerfs report. We have not been instructed to carry out an audit or a review of the financial statements of Hope Food North Bimiingham. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial ststements. LM Lkd LMH Accountants Llmited TIA Trevor Jones & Co Chartered Accountsnts Old Bank Chambers 582-586 Kingsbury Road Erdington Birmingham B24 9ND Date: .. ..22.).i.l29
HOPE FOOD NORTH BIRMINGHAM STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 APRIL 2024 Unrestricted Restricted funds funds 2024 2024 Total Unrestrlcted Restrlcted funds funds 2023 2023 Total 2024 2023 Notes Income from: Donations and legacies 62,418 42,913 105,331 35,278 28,429 63,707 Total income 62,418 42,913 105,331 35,278 28,429 63,707 Expenditure on: Charitsble activities 46,269 34,957 81,226 37,437 28,429 65,866 Total expenditure 46,269 34,957 81,226 37,437 28,429 65,866 Net incomel(expenditure) 16,149 7,956 24,105 (2,159) (2,159) Transfers between fvnds 56 (56) Net movement in funds 16,205 7,900 24,105 (2,159) (2,159) Reconcillation of funds: Fund balances at 1 May 2023 13.304 13,304 15,463 15,463 Fund balances at 30 April 2024 29,509 7,900 37,409 13,304 13,304 The statement of financial activities indudes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
HOPE FOOD NORTH BIRMINGHAM BALANCE SHEET AS AT 30 APRIL 2024 2024 2023 Notes Flxed assets Tangible assets 3,452 131 Current assets Stocks Debtors Cash at bank and In hand 2,046 2,972 30,628 500 264 13,599 35,646 14,363 Creditors: amounts falling due withln one year 10 (1.689) (1,190) Net current assets 33,957 13,173 Total assets less current liabllities 37.409 13,304 The funds of the Charlty Restricted income funds Unrestricted funds 11 7,900 29.509 13,304 37,409 13,304 The financial stalements were approved by the Trustees on .. .. PfTh.JJth,, Ms D Middleton Trustee rs T M Clements Trustee
HOPE FOOD NORTH BIRMINGHAM NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2024 Accountlng pollcles Charity Informatlon Hope Food North Birmingham is a Charitable Incorporated Organisation. 1.1 Accountlng conventlon The financial statements have been prepared in accordance with the Charity's goveming document, the Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" ("FRS 102") and the Charities SORP 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102. The Charity has taken advantsge of the provisions in the SORP for charities not to prepare a Statement of Cash Flows. The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn. The financial statements are prepared in stetling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out bek)w. 1.2 Golng concern At the time of approving the financial statements, the Twstees have a reasonable expectatlon that the Charity has adequate resources to continue in operational exlstence for the foreseeable future. Thus the Trustees continue to adopt the going concem basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretlon of the Trustees in furtherance of thelr charitable objectives. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the Stricted funds are set out in the notes to the financial statements. 1 A Income Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognlsed on receipt. Other donations are recognised once the Charlty has been notified of the donation, unless perfonnance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Ald or deeds of covenant is recognised at the time of the donation. Legacies are CogniSed on receipt or otherwise if the Charlty has been notified of an impending distribution, the amount is known. and receipt is expected. If the amount Is not known, the legacy is treated as a contingent asset.
HOPE FOOD NORTH BIRMINGHAM NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2024 Accountlng pollclos (Contlnued) 1.5 Expendlture Expenditure is recognlsed once there is a legal or constructive obllgation to transfer economic benefft to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is dasslfied by activity. The costs of each activty are made up of the totsl of direct costs and shared costs, induding support costs involved in undertaking each activity. Direct costs attributable to a single actNity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depCiatIon charges are allocated on the portion of the asset's use. 1.6 Tanglble fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases: Plant and equipment Fixtures and fittings Motor vehicles 25 % straight line 250/0 Straight line 20 % reducing balance The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carying value of the asseL and is recognised in the statement of financial activities. 1.7 Impaimient of fixed assets At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (rf any). 1.8 Stocks Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost. Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution. 1.9 Cash and cash equivalents Cash and cash equivalents indude cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
HOPE FOOD NORTH BIRMINGHAM NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2024 Accountlng policles (Contlnued) 1.10 Flnancial Instruments The Charity has elected to apply the provisions of Section 11 'Baslc Financial Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the Charity's balance sheet when the Charity becomes paty to the contractual provisions of the Instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets, which indude debtors and cash and bank balans, are initially measured at transaction price induding transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets dassified as receivable within one year are not amortised. Basic financial liabilities Basic financial liabilities, induding creditors and bank loans are initially recognised at transaction price unless the arrangement constitLrtes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If noL they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. Derecognition of financial liabilities Financial liabilities are derecognised when the Charity's contractual obligations expire or are discharged or cancelled. Critical accountlng estimates and judgements In the application of the Charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevanL Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
HOPE FOOD NORTH BIRMINGHAM NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2024 Income from donatlon.8 and legacles Unrestrlcted Restrlcted funds funds 2024 2024 Total Unrestrlcted Restrlcted funds funds 2023 2023 Total 2024 2023 Donations and gifts Grants 55,918 6,500 2,587 40,326 58,505 46,826 30,645 4,633 30,645 33,062 28,429 62,418 42.913 105,331 35,278 28,429 63.707 Expenditure on charitable actlvitles Unrestlcted Restrlcted funds funds 2024 2024 Total Unresticted Restricted funds funds 2023 2023 Total 2024 2023 Dlrect costs F(y)d purchased and donated Bank charges Cost of waste removal Repairs & renewals Accountancy Insurance Promotional material Printing and stationery Rent Computer running costs Telephone Volunteer training Depreciation Power, light and heat Other charitable expenditure Contribution to costs 36,700 72 2.531 1.953 987 873 79 282 2,867 351 324 31 492 25,554 62,254 72 2,531 1,953 987 873 79 282 8,039 351 324 759 492 25,484 72 2,641 801 945 631 414 261 4,942 431 324 20,942 46,426 72 2,641 801 945 631 414 261 7,477 431 324 1,887 45 934 5.172 2,535 728 1,887 45 934 2,230 (3,503) 2,230 2,577 (3,065) 2,577 3.503 3,065 46,269 34.957 81,226 37,437 28,429 65,866 Analysls by fund Unrestricted funds Restricted funds 46,269 46,269 34,957 37,437 37,437 28.429 34,957 28.429 46,269 34,957 81,226 37,437 28,429 65.866 Trustees None of the Trustees (or any persons connected with them) reC1ved any remuneratson or benefits from the Charity during the year. 10-
HOPE FOOD NORTH BIRMINGHAM NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2024 Taxatlon The charity is exempt from taxation on ils activltles because all its income is applied for charitable purposes. Tanglble flxed asset8 Plant and Flxtures and equlpment flttlngs Motor vehlcles Total Cost At 1 May 2023 Additions 180 500 180 3,813 313 3,000 At 30 April 2024 680 313 3,000 3,993 Depreciatlon and Impalmient At 1 May 2023 Depreciation charged in the year 49 160 49 492 32 300 At 30 April 2024 209 32 300 541 Carrying amount At 30 April 2024 471 281 2,700 3,452 At 30 April 2023 131 131 Stocks 2024 2023 Food 2,046 500 Debtors 2024 2023 Amounts falling due within one year: Other debtors Prepayments and accrued income 2,587 385 264 2,972 264 10 Creditors: amounts falling due withln one year 2024 2023 Trade creditors Accruals and deferred income 699 990 245 945 1,689 1,190 11
HOPE FOOD NORTH BIRMINGHAM NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2024 11 Restrlcted funds The restricted funds of the charity comprlse the unexpended balances of donatlons and grants held on trust subject to specific condltions by donors as to how they may be used. At 1 May 2023 Incoming resources Resources expended Transfers At 30 April 2024 42,913 (34,957) (56) 7,900 Prevlous year At 1 May 2022 Incoming Resources resources expended Transfers At 30 Aprll 2023 28,429 (28,429) 12 Analysls of net assets between funds Unrestricted funds 2024 Restrlcted funds 2024 Total 2024 At 30 Aprll 2024: Tangible assets Current assets/(liabilities) 3,452 26,057 3,452 33,957 7,900 29,509 7,900 37,409 Unrestrlcted funds 2023 Restrlcted funds 2023 Total 2023 At 30 Aprll 2023: Tangible assets Current assetsl(liabilities) 131 13,173 131 13,173 13,304 13,304 13 Related party transactlons There were no disdosable related party transactions durlng the year. 12-