## basecamp adventure trust REGISTERED CHARITY NUMBER 1194998 ## O U R M I S S I O N At Basecamp we inspire, celebrate and challenge young people to discover their selfworth and inner power, readying them for the mountain of life. Life, like a mountain, will be full of both opportunities and challenges. Here at Basecamp, at the foot of the mountain, they get ready for the journey. At Basecamp we create a space that is safe, supportive and inspirational, where young people come together, build community and break free of limiting beliefs. They gather their kit bag, full of emotional tools and techniques to help them navigate the path ahead with confidence and enthusiasm. ## I N T R O D U C T I O N We are a new charity supporting young people who experience a variety of challenges which are impacting on their ability to thrive and achieve. They may be living in areas of deprivation, in low-income families or experiencing poverty, may have difficult home lives or are children looked after by extended family or carers. They may lack access to amenities locally and/or have limited opportunities to get into the outdoors and experience healthy environments. They may experience inequality of opportunity or specific barriers that are affecting their chances of success, may be struggling with emotions or relationships, lack confidence or self-esteem. Whatever their need, we are here to help them experience a safe and supportive environment and introduce them to coaching support and adventures that unlock their potential and allow them to develop self-belief, confidence and hope for the future. We value them, believe in them and help them to recognize what they’re capable of – all young people deserve the opportunity to live a full and impactful life - after all, they are our future…. What’s inside this document: It outlines the progress we have made this year in delivering our pilot programme and how we have conducted our business and managed the charity, and sets out our accounts for the year ending 31 December 2022 - our official 2022 Annual Report It summarises our intentions and ambitions over a 3 year timeline – our Strategic Plan The charity was officially constituted in June 2021, and our pilot phase started in September of that year. It has involved developing and delivering a programme of adventure and social and emotional learning and support to a cohort of 32 young people, which will be completed in July 2023. Although our charitable remit spans the whole of the Yorkshire area, we are very proud to be working in partnership with two schools, Wetherby High School and Carr Manor Community School. Both schools belong to the Leeds Learning Alliance, acollaboration of organisations working together to address achievement, health and employment gaps and tackle other barriers affecting young people in Leeds. We are nearing the end of this pilot phase and have learned a lot during this time, and we are now using this valuable experience to adapt and enhance our offer, shape future provision and provide a solid base from which the charity can build capacity and provide a sustainable service for those who need us. Please read on to hear more about our ambitions and intentions and our approach to our work with young people, and also about how things have gone during 2022 and the achievements of the young people we have worked with so far - their stories are inspiring! ## The Basecamp Team NB: Please note that we have changed the names and some of the details quoted in this report to maintain the anonymity of the individuals involved. Page 1 ## T A B L E O F C O N T E N T S - 1 Introduction 1 2 Chair’s Comments 3 3 Trustees’ report 9-14 Charity Objectives and Activities Achievements and Performance Anecdotal feedback Board of Trustees Structure, Governance and Management - 4 Accounts 19-21 5 Notes to the Accounts 22-24 6 Looking Ahead - Our Plan for Growth 25-26 Page 2 ## C H A I R ' S C O M M E N T S Welcome to the first full annual report of the Basecamp Adventure Trust Board of Trustees. We have now been officially operational for 18 months and have recently published our interim impact report setting out our initial findings from our pilot programme. It’s been a busy but extremely rewarding year in which we have learnt a lot, laughed a lot, wobbled at times but also (judging by the responses of our young people and their teachers and families), already helped to make a positive difference. Our focus this year has been on establishing the staffing resources we need to help us deliver both the adventure and Dare to Dream aspects of our programme. Our Programme Manager Emily started with us in January and is now leading the events and helping to shape and deliver the Dare to Dream offering. Jenny and Eva, our two volunteers, joined us in February. Staffing resources continue to be a focus in the coming year as we move from the pilot phase into full delivery mode and take on our next cohort. We are planning to recruit a small number of sessional workers to strengthen delivery. Fundraising to enable the programme to become sustainable over time is now being given some priority, and we are also using the results of our interim report to refine the programme, strengthen our partnership arrangements and improve our monitoring and evaluation processes. We’ve also captured our ambitions for growth in a 3- Year Plan which shows how we intend to drive the charity forward on a number of fronts (see pages 2526 to find out more). It’s important to recognise those who have provided much needed help and support this year. We have continued to have the valuable support of our two partner schools, Carr Manor Community School and Wetherby High School, without which we would have struggled to get our programme off the ground. We would also like to thank the staff from our outdoor provider Carnegie Great Outdoors who have delivered some excellent outdoor experiences for our young people that have really got them out of their comfort zones! We have also recently entered into a partnership with the Youth Hostels Association who are supporting us with subsidised accommodation. They are keen to ensure that their organisation can support young people who need the additional help that our programme provides, and who might not otherwise be able to experience the great outdoors. Most importantly, we want to recognise the efforts and achievements of our young people, who have thrown themselves into the programme, embraced the challenges and have taught us a great deal. They have given us some important feedback and helped to influence the content and shape of the programme. We look forward to continuing to work with them and celebrate their successes. Finally, we would like to thank Bob Bowman for his support during his time as Trustee, and welcome Diane Lowry who has joined us as a new Trustee to the Board. We have recognised the need to expand our Board of Trustees and want to add to our range of knowledge and expertise, particularly in relation to the world of education and also fundraising. If this is something you might be interested in offering, please get in touch! We hope you enjoy reading the report and in particular the stories and voices of our young people of whom we are immensely proud. ## Mark Rowntree Page 3 "I'm more determined to do things than before and more confident with speaking to people I don't know." - Baileigh, 13 Page 4 ## CHARITY OBJECTIVES & ACTIVITIES The Charity’s objectives which are set out in its constitution are:”For the public benefit, to advance in life and relieve the need of young people living in Yorkshire who are disadvantaged, vulnerable or experiencing difficulties in life, in particular, but not exclusively, through the provision of outdoor adventure programmes.” ## ISSUES YOUNG PEOPLE FACE TODAY Many children are disadvantaged as a result of their circumstances, early life experiences or environment. This can make them vulnerable and can limit their ability to reach their potential and lead fulfilling and socially and economically productive lives. Sadly, this can also lead to a greater risk of exposure to crime, alcohol and substance misuse, homelessness, poor health and lower life expectancy. We work with Year 8 students (age 12-13) because we understand that the transition to secondary school can be a challenge, as can this age of adolescence. We want to have a positive influence on their lives and support those who may be struggling with the impact of their circumstances and experiences. It is widely known that exposure to nature and the outdoors can have a hugely positive impact on people’s sense of wellbeing, particularly for young people who may not have opportunities to get out into green spaces and experience the natural environment, and those struggling with the pressures of social media. The effects of the pandemic has also had a detrimental effect on young people’s wellbeing, fitness, sense of agency and social development. The outdoors provides opportunities for children to let go of their phones, get out of their bedrooms and become more physically active. At Basecamp we capitalize on the positive aspects of being outdoors; using adventure as a vehicle for learning by providing opportunities for young people to get out of their comfort zones, stretch themselves and find out what they’re capable of. ## OUR THEORY OF CHANGE Better attendance & Healthier OUR attainment/ relationships and OUTCOMES focus at school social networks Self Awareness Self Belief WHAT WE (Helping young (Helping young FOCUS ON people understand people to be proud (4 PILLARS) themselves) & confident) A safe and A connection and WHAT WE supportive sense of belonging PROVIDE environment with to the Basecamp trusting relationships tribe Experiencing WHO WE Financially pressures at WORK WITH disadvantaged/ school, home or (YEAR 8 limited access to with friendship STUDENTS) such opportunities groups Improved Key life skills, wellbeing/positive resilience and outlook ambition Aspiration Self Management (Helping young (Helping young people to feel people to be hopeful for the emotionally resilient) future) Social and Opportunities to Emotional learning challenge themselves support (Dare to through adventure Dream Lacking in Being negatively confidence, self influenced by esteem and peers/ motivation community Page 5 ## CHARITY OBJECTIVES & ACTIVITIES ## outdoor adventure & personal development Basecamp Adventure Trust provides a blend of personal development and outdoor adventure. Our Dare to Dream programme complements the outdoor learning experiences by supporting young people to reflect on their experiences and achievements, challenge negative beliefs, improve their resilience and self-esteem and gain a more positive view of the world and the possibilities it holds for them. |D A R E T O D R E A M
C O R E M O D U L E S C H E D U L E||||||DARING TO DREAM
PURPOSE, VISION +
DREAMING UP
YOUR LIFE
YOU'RE READY
FOR THE WORLD
BASECAMP
GRADUATION &
CELEBRATION
M O D U L E 4
M O D U L E 9| |---|---|---|---|---|---|---| ||
M O D U L E 0
BASELINE SELF-
ASSESSMENT
WHEEL OF LIFE
INITAL
COMPLETION|M O D U L E 1
EXPLORING YOU
SELF-AWARENESS,
STRENGTHS &
WEAKNESSES|M O D U L E 2
WHAT MATTERS
TO YOU
VALUES AND
WHAT SUCCESS
MEANS TO YOU||M O D U L E 3
THE POWER
OF TRIBE
EMPATHY
,
COMMUNITY &
KINDNESS|| ||M O D U L E 5
REACHING FOR
THE MOON
THE POWER OF
INTENTION AND
SETTING GOALS|SELF-TALK
HOW YOU TALK
TO YOURSELF
& SELF-BELIEF
M O D U L E 6|MIND OVER
MATTER
RESILIENCE, GRIT
AND GROWTH
MINDSETS
M O D U L E 7|FEEL THE FEAR+
DO IT ANYWAY
BIG LEAPS,
OVERCOMING
FEARS AND BABY
STEPS
M O D U L E 8||| |||||||| ## Pilot Programme Our pilot programme was delivered over two years and provided progression from day events to overnights and from there to longer periods away. This offered young people the chance to experience different environments, learn about themselves, challenge their perceptions and really stretch themselves to achieve things that they might have thought were impossible. Their experiences on the Basecamp programme are designed to support their health and wellbeing as well as help them to develop their character and resilience which will benefit them in all aspects of their lives and improve their life chances. **----- Start of picture text -----**
ethnicity SPLIT BOYS:GIRLS
Asian British
7
White
16
Black British
9
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reasons for referral
Poor Confidence 11
Difficult Home Life 14
Poor Behaviour 2
Young Carer 1
Bereavement 2
Looked After 1
**----- End of picture text -----**
Page 6 ## ACHIEVEMENTS AND PERFORMANCE Having launched our pilot programme in September 2021, this year has been very much about finding our feet, enhancing our resources and delivery capabilities as well as learning from our experiences and constantly reviewing and refining our approach. ## what we have done so far: ## 1. In January we appointed our Progamme Manager, Emily who had been one of the founding trustees but agreed to step down and take on a temporary paid role to help us develop our Dare to Dream programme and lead on programme delivery. She has been instrumental in making this first full year a success and she is now helping us to shape things for the next cohort. ## 2. Early in 2022 we undertook a recruitment drive for volunteer Basecamp Coaches and currently have two regular attenders, Jenny and Eva, who are assisting Emily with delivery and accompanying the young people on activities to provide support and encouragement. ## 3. We have also been trialling various different locations and environments, working closely with our outdoor delivery partners to develop a range of exciting and stretching outdoor experiences. Page 7 ## ACHIEVEMENTS AND PERFORMANCE ## 4. We have entered into a partnership arrangement with the Youth Hostel Association who are providing us with subsidised accommodation. ## 5. We have been developing and testing our Dare to Dream curriculum and using the results to enhance our approach in terms of both content and delivery. ## 6. We have been continuing to use our Wheel of Life self-assessment tool which was introduced to establish a baseline position for each participant. This is being revisited with the young people at key points to monitor their progress on the four key pillars of: self-belief, self-awareness, selfmanagement and aspiration. Students also set themselves 3 goals they want to achieve whilst on the programme, which we check-in with informally over time. We have also been capturing a range of feedback from teachers and school coaches, parents and from the young people themselves to help to demonstrate the impact of our programme. Page 8 ## ACHIEVEMENTS AND PERFORMANCE ## 7. We published an interim impact report to bring together all of the learning from the pilot programme so far which has been used to help us make immediate and planned amendments to the programme. ## 8. We have been developing our policies and procedures, reflecting our intention to move into full operational mode, but also taking account of the current arrangements we have with schools in respect of supervision/safeguarding and transport. ## 9. Our learning has also enabled us to start to plan more strategically, and we have set out our intentions in a 3 year Strategic Plan (see Pages 25-26) Page 9 "I've made new friends my own age instead of being with older kids that have a bad influence on me. When I've done jumps off bridges and into lakes I felt a really big sense of achievement." - Nathan, 14 Page 10 ## ACHIEVEMENTS AND PERFORMANCE We have maintained very good attendance on our trips and have delivered a variety of Dare to Dream content and outdoor adventures. We have had positive feedback on the programme from participants, their school coaches and teachers and their families which leads us to conclude our programmes are being well received and valued and are having a positive impact. Our interim impact report has also prompted our main funder to provide further funds to underwrite the remaining costs of the pilot programme and provide funding for the next one. **----- Start of picture text -----**
END OF PROGRAMME
KEY STATS
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86% ATTENDANCE AT PROGRAMME EVENTS ## WHEEL OF LIFE SELF ASSESSMENT All of our particpants complete a Wheel of Life Self Assessment at the start, middle and end of the programme. 168 HOURS OF DARE TO DREAM CONTENT DELIVERED 647 CONTACT DAYS DELIVERED ## 6.8/10 AVERAGE WHEEL OF LIFE SCORE AT START OF PROGRAMME ## 8.4/10 AVERAGE WHEEL OF LIFE SCORE END OF PROGRAMME Page 11 ## ACHIEVEMENTS AND PERFORMANCE Below are some of the worksheets and activities our young people completed during their Dare to Dream workshops. Page 12 ACHIEVEMENTS AND PERFORMANCE •ELOW7 S Fdp? ollus I lort ... CLlb6ifvb hiwTAmJs JuMptW¥ 8EIMo:ktsppy .stc*ble. con kerTrl FOIUNG: pe￿ xi PUR8UIMG: P, q I I,. HAVINO: A MPPY. levi BecoMIMG:fjhc beLI yef3104 Page 13 ## ANECDOTAL FEEDBACK "It was unbelievable [referring to a moment on one night of a residential], 10 of the kids were in a circle, sharing their life stories and their saddest moments, crying, hugging and consoling each other. I've never in 12 years of teaching seen anything like it." - School Basecamp Coordinator "I have seen a huge difference in Keira's confidence. I truly believe it could be the making of her." - School Mentor/Coach "Connor's entire extended family have commented on how he has come out of his shell since being on Basecamp. He opens up about how he's feeling, doesn't fly off the handle as fast and his bags are packed and ready by the door 2 weeks before a trip!." - Connor's Mum "I have noticed a big difference in Jade. She used to be so quiet, arrive late, no equipment, tired and would only reply with one word answers, but now what a difference. "I just feel more myself now. I used to put on this mask and be scared about what people would think about me, but now I feel like I can be open and me and even make new kinds of friends." - Layla, 13 She now arrives on time, takes part in discussions, she usually has very strong views and puts them across very proficiently and even volunteered to be my group's student council rep for which she has undergone training and is very much enjoying her role. Jade now also arrives fully equipped and ready for the day. There are still times when she is very sleepy, but not as much as before. She has gained so much more confidence that she has actually asked if she can take my role (as mentor) sitting at the computer and presenting part of the session to the other members of the group. She has done this with great enthusiasm and without being asked. Thank you for all your help. It is definitely working." - School Mentor/Coach Page 14 ## BOARD OF TRUSTEES This report is the first full annual report of the Board of Trustees of Basecamp Adventure Trust, covering the period 1stJanuary 2022 to financial year end 31 December 2022. Charity registration number: 1194998 The Charity was formally constituted as a Charitable Incorporated Organisation (CIO) and registered with the Charity Commission for England and Wales on 29th June 2021. Trustees during the reporting period: |NAME|POSITION AND DATES| |---|---| |Mark Rowntree (Chair)|Chair and Founding Trustee| |Debra Scott|Founding Trustee| |Emily Rowntree|Founding Trustee (resigned 3 January 2022)| |Bob Bowman|Founding Trustee (resigned 24 May 2022)| |Diane Lowry|Trustee (appointed 31 August 2022)| Principal Address 19 Commer House Station Road Tadcaster LS24 9JF ## Bankers CAF Bank On-line, 25 Kings Hill Avenue, Kings Hill, West Malling ## Accountant Root Accountants - Chartered Accountant and Chartered Tax Advisor Page 15 "I have seen a huge difference in Lily's confidence. I truly believe it could be the making of her." - Keira's School Mentor Page 16 ## STRUCTURE, GOVERNANCE & MANAGEMENT Basecamp Adventure Trust is governed by a constitution setting out its agreed objects and conditions of operation. It is governed by a Board of Trustees. Two of the founding trustees have been also acting in an operational capacity to provide support to the charity during the development and delivery of its pilot programme. In addition, the charity has contracted a part-time programme manager to help to design and deliver the programme. The charity currently has two volunteers working with young people at the outdoor events. In this reporting period two trustees have resigned their position. One of the founding trustees resigned in order to be able to accept an offer of a temporary contract to act as programme manager and deliver the programme. One additional trustee has been appointed in this period. ## Public Benefit Statement Basecamp Adventure Trust gives due regard to the public benefit guidance published by the Charities Commission when exercising any powers or duties to which the guidance is relevant. For the pilot programme we are currently partnering with two Leeds based schools who provide in-kind match funding in the form of providing transport to and from events as well as staffing to help with supervision and safeguarding. We are also working closely with Carnegie Great Outdoors an AALA registered outdoor adventure provider, with whom we are developing our own bespoke programme. For accommodation we are working in association with the YHA who expressed a high interest in our longer-term intervention and have kindly supported our programme with additional funding. The Board of Trustees approved interim policy statements to reflect the charity’s current position and operating arrangements. It is now actively reviewing these and establishing a comprehensive policy framework and associated processes which reflect the existing arrangements and will accommodate the changes it proposes to make in the future to become more self-reliant. ## Method of Recruitment and Appointment of Trustees The trustees of the Charity are appointed by the existing Board of Trustees in line with its constitution. Page 17 ## STRUCTURE, GOVERNANCE & MANAGEMENT ## Risk Management Operational risks are managed at management level and escalated to the Board as necessary. The Board also has risk management as a standard agenda item and has developed a high level risk register covering all the main areas of risk. The main risk this year has been in relation to recruitment of trustees, as one member resigned unexpectedly at the same time as another had agreed to stand down to take on a paid role. The Board moved quickly to appoint another trustee with a social work background who was already supporting the charity informally, and it is actively pursuing the recruitment of additional Board members in other skills and knowledge areas that will be beneficial to the charity. Following the very positive outcome of the pilot programme the charity is now seeking external funding in order to raise funds to support the development of the programme. In the meantime, the (funding) trustee has agreed to provide continued match-funding for the next two years in order to give the charity the best possible chances of achieving financial independence. The hope being that this transition period will allow the charity time to fully organise its fund raising activities whilst ensuring the on-going delivery of its core work. In relation to reserves, given the initial underwriting of the pilot, the charity has not had a formal reserve policy. However, now that we are moving out of the pilot phase and into the programme proper, the board has agreed to holding a reserve equivalent to a minimum of three months programme and running costs As we move forward, our financial risk increases as we need to be able to attract external funding to allow us to continue the work of the charity, and this is now being actively addressed. We have also recognised the need to strengthen our staffing resources if we are to successfully deliver our Dare to Dream coaching programme and provide the support needed. We also plan to formalise our partnership arrangements with the schools we work with, and with our outdoor providers, to ensure that roles and responsibilities are clear and that our aims are aligned. ## Funding Levels and Reserves Policy When the charity was first formed, one of the founding trustees agreed to cover the initial costs of the pilot programme so that the initial provision might be created, delivered, adjusted and evaluated. This allowed the charity some freedom and a degree of confidence to develop and trial the new programme. Page 18 ## STRUCTURE, GOVERNANCE & MANAGEMENT ## Related Party Transactions During this accounting period no trustees have received any expenses, remuneration or benefits. One trustee has resigned her position in order to allow her to enter into a part-time temporary contract with the charity to provide programme management support and develop our Dare to Dream programme. The only other financial transaction to report is the donation (equivalent to £40,000 in this reporting year) made by one of the founding trustees to cover costs relating to the delivery of the pilot programme. ## Financial Review With income of £46,718 and expenditure of £57,720 we made a slight loss in the year and so are showing a negative balance of £4,427. However this includes accruals of £6,443 for monies not yet due and our founding donor also made a further donation of £10,000 on the 3rd Jan 2023. As at the time of writing (mid 2023) the charity is now holding a reserve of just over 3 months operating costs, or £18,277.15. Our total expenditure during 2022 was £57,720.00. 63% of this was spent on direct programme delivery, 29% on direct staff and volunteer costs related to programme delivery and just 5% on core costs. 2022 has essentially been our first full year of operation and so it has been fortunate in the extreme that for this initial pilot period we have had our initial "funding guarantee" from one of our trustees. This has allowed us to be able to focus our initial energies on the myriad of other priorities from creating the programme itself, to relationships with delivery partners and creating the policies, procedures and governance required when building something from the ground up. However we are very aware that this is a limited guarantee covering this pilot period and so are already turning our thoughts to how best to create a fundraising operation allowing us to become self-sufficient. Signed on behalf of the Board of Trustees: Debra Scott (Trustee) Date: 06/07/2023 Mark Rowntree Date: 06/07/2022 Page 19 ACCOUNTS BA5ECAMP ADVEMfURE TRUST Charity No Cornpany No Annual accountsforthe perlod 01 January 2022 1194998 CE025835 Period Start Date 31 December 2022 In￿mI Donatlort & Leyclti Inl•r•s¢ IrKomi Gr•nt frorn c￿11¢￿￿ Il¥•JfwHI-YMA Tothl 10,0 6.632 46.711 Exp•ndhur• 447 2,191 Charltakqe ktl¥ftle& Stafflwcmt Othtr 38.169 16.895 2.6 s?,no 38,169 2.656 s?,no ILC 6J76 Tax Payaue N•tln