2021-12-31-accounts

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basecamp adventure trust

BASECAMP ADVENTURE TRUST

ANNUAL REPORT 2021

FIRST ANNUAL REPORT OF THE BOARD OF TRUSTEES AND FINANCIAL ACCOUNTS

Date of constitution: 29th June 2021 to Year End 31st December 2021

BASECAMP ADVENTURE TRUST ANNUAL REPORT & FINANCIAL STATEMENTS FOR YEAR ENDING 31 DECEMBER 2021

Contents	Page
Chair’s comments	2-3
Trustees’ Report	4-7
Accounts	8-10
Notes to the Accounts	11-12

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BASECAMP ADVENTURE TRUST CHAIR'S COMMENTS

Welcome to the first annual report of the Basecamp Adventure Trust Board of Trustees. Given this report only references our initial six month’s activities it is deliberately limited in its scope but nevertheless sets out our early activities and achievements which we believe will form the building blocks of an interesting 2022.

We’ve been very lucky in being able to foster productive relationships with two leading Leeds Learning Association (LLA) members, Carr Manor Community School and Wetherby High School. Both have been really encouraging and supportive to us as a fledgling organisation, as well as providing practical support and in-kind resources.

Thanks in particular go to Simon Flowers, Lucie Lakin and Samantha Jefferson for taking a risk with us, and to Abbie Swann and Joe Dixon, our in-school Basecamp Ambassadors, for throwing themselves into their new roles.

Thanks also to the 24 young people who have agreed to join us on our pilot programme. They are giving us such a good first experience of programme delivery and allowing us to learn with them as we go - they’ve really been up for it and have given us some really good feedback so far – this report includes just a few of the many highlights!

We have initially teamed up with Carnegie Great Outdoors (CGO) who are delivering our outdoor adventures. They are well versed in working with schools and have a good understanding of the role outdoor adventure can play in developmental learning. We are now actively working with them to shape the next few months’ activities whilst also exploring additional provision so that we are not wholly reliant on just one provider.

We are also very proud to have recruited Alan Hinkes OBE, perhaps Yorkshire’s most famous mountaineer, as our Patron. Given Alan's Yorkshire roots and his early days as a teacher running outdoor programmes, together with his continuing passion and belief in the benefits of outdoors adventure on young people, it’s hard to imagine anyone better suited to the role!

Looking ahead, we are now immersed in developing our Dare-to-Dream personal growth programme that we intend will be delivered alongside the outdoor activities. We are also now looking to contract a Project Manager to further develop and deliver this aspect of the programme, and to be our Basecamp host, bringing all the various event together into a cohesive whole.

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BASECAMP ADVENTURE TRUST CHAIR'S COMMENTS

We further intend to recruit volunteers to become ‘Basecamp Coaches’ to support the project leader, helping to deliver the Dare-to-Dream curriculum in smaller coaching groups and during the various activities in those valuable micro learning moments that so aften present themselves in times of stretch and challenge.

We believe that delivering these outdoor experiences in new and exciting settings, together with our coaching programme over a prolonged and quite unique two-year period, will enable us to make a real and sustainable difference to young people’s lives.

Hopefully over the duration of the programme we will get an opportunity to really widen their self-awareness, their self-belief and allow them to see and grasp new opportunities and realise their full potential.

So it’s going to be a busy year of learning and creating. Our main focus in 2022 will be on reviewing and evaluating our progress and then adapting our delivery model to ensure we deliver, as close as possible, the end result that we all envisage.

Only when we are confident that we are as close as possible to getting our delivery right, will we then move on to capturing and hopefully demonstrating our successes, so that we can then turn our attention to attracting external funding and hopefully enable us to expand our provision and reach more young people who could benefit from our programme in the future.

Watch this space...

Mark Rowntree

Page 3 of 12

BASECAMP ADVENTURE TRUST TRUSTEE'S REPORT

CHARITY ADMINISTRATIVE DETAILS

This report is the first report of the Board of Trustees of Basecamp Adventure Trust, covering the period since its formal constitution and registration with the Charity Commission on 29th June 2021 to its financial year end 31 December 2021.

Charity registration number: 1194998

The Charity was formally constituted as a Charitable Incorporated Organisation (CIO) and registered with the Charity Commission for England and Wales on 29th June 2021.

Trustees during the reporting period: Founding Trustee - Mark Rowntree (Chair) Founding Trustee - Debra Scott Founding Trustee - Emily Rowntree Founding Trustee - Bob Bowman

Principal Address 19 Commer House Station Road Tadcaster LS24 9JF

Bankers

CAF Bank On-line, 25 Kings Hill Avenue, Kings Hill, West Malling

Accountant

Sonia Reynolds, Root Accountants - Chartered Accountant and Chartered Tax Advisor

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BASECAMP ADVENTURE TRUST TRUSTEE'S REPORT

STRUCTURE, GOVERNANCE & MANAGEMENT

Basecamp Adventure Trust is a Charitable Incorporated Organisation formed on 29 June 2021 and is governed by a constitution setting out its agreed objects and conditions of operation. It is governed by a Board of Trustees. It has had no paid staff or volunteers during this reporting period, the trustees having provided both governance and management support to establish the charity and to get the pilot programme off the ground.

Given that we were a newly established charity with no paid staff or volunteers, the Board of Trustees took a decision to minimise risk during the pilot phase by agreeing an arrangement whereby the schools we were working with and our outdoor activity provider enter into a contractual arrangement for delivery of the outdoor element, with Basecamp Adventure Trust acting as commissioner and broker, and providing grant funding to the schools to cover costs. Under this arrangement the schools also provide in-kind match funding in the form of transport and staffing resources in order to undertake supervision and safeguarding.

The Board of Trustees has approved some interim policy statements to reflect the charity’s current position and operating arrangements and will keep these under review as our work develops and delivery arrangements change.

METHOD OF RECRUITMENT AND APPOINTMENT OF TRUSTEES

The trustees of the Charity are appointed by the existing Board of Trustees in line with its constitution. There have been no appointments or resignations in the reporting period.

OBJECTIVES AND ACTIVITIES

THE CHARITY'S OBJECTS

The Charity’s objects which are set out in its constitution are…” for the public benefit, to advance in life and relieve the need of young people living in Yorkshire who are disadvantaged, vulnerable or experiencing difficulties in life, in particular, but not exclusively, through the provision of outdoor adventure programmes.”

THE CHARITY’S MAIN ACTIVITIES

Basecamp Adventure Trust provides outdoor adventure programmes combined with personal growth coaching programmes to young people identified as being in need of additional support to be able to thrive and achieve.

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BASECAMP ADVENTURE TRUST TRUSTEE'S REPORT

In this initial period we have developed and started to deliver a pilot programme with a cohort of 24 year 8 pupils (12/13 year olds) and we are monitoring progress closely to gain an understanding of what works well and to get useful feedback from participants, their schools and families and delivery partners with a view to adjusting our approach and successfully growing our provision over time.

Our programme is delivered over two years and provides progression from day events to overnights and from there to longer periods away, offering young people the chance to experience different environments, learn about themselves, challenge their perceptions and really stretch themselves to achieve things that they might have thought were impossible. Their experiences on the Basecamp programme are designed to support their health and wellbeing as well as help them to develop their character and resilience which will benefit them in all aspects of their lives and improve their life chances.

PUBLIC BENEFIT STATEMENT

Basecamp Adventure Trust gives due regard to the public benefit guidance published by the Charities Commission when exercising any powers or duties to which the guidance is relevant.

ACHIEVEMENT & PERFORMANCE

The Charity was established and began operating during the height of the Covid 19 pandemic which presented some significant challenges. However, we recognised that it was an important opportunity to make an impact to counter some of the negative impacts of the pandemic on our target group and so we were determined to make some headway. In spite of this challenging operating environment, we managed to make some big strides in preparing for and launching our pilot programme. In this initial start-up period we have:

• Established valuable and productive partnership arrangements with Carr Manor Community School and Wetherby High School who are our referring partners for the pilot programme, and the schools have each identified a teacher to act as Basecamp Co-ordinator.

• Secured the services of Carnegie Great Outdoors as our outdoor programme delivery partner and worked with them to develop a range of outdoor activities for our participants. Recruited 24 young people onto our pilot programme.

• Held a successful launch event at Leeds Rhinos Stadium on 20 September 2021

• In addition to the launch, we ran 3 very successful separate day events, delivering 67 contact days and averaging 96% attendance, and we received positive feedback from both the participants and school staff.

Page 6 of 12

BASECAMP ADVENTURE TRUST TRUSTEE'S REPORT

• Taken Board decisions to recruit volunteer Basecamp Coaches and to contract for the role of project manager to develop and manage our Dare to Dream personal growth programme and act as Basecamp host at forthcoming events.

• Successfully negotiated for Alan Hinkes to become our Patron, a very well respected individual in the outdoor world and a great supporter of our cause.

• Confirmed donor funding to provide seed capital and underwrite the cost of our pilot programme.

BASECAMP ADVENTURE TRUST FINANCIAL REVIEW

From a starting balance of £10,000, the charity has a balance of £6,576 at year end. The main area of spend has been the provision of grants to schools to cover the cost of outdoor provision. Other expenditure relates to the setting up and operation of the charity. Further details of income and expenditure are shown in the statement of accounts.

RESERVES POLICY

The charity does not have a reserves policy at this point in time. During this development phase of the programme our main funder has agreed to underwrite any necessary costs, giving us the confidence to proceed with our plans and develop a successful model of operation. It is expected that this will put us in a good position to attract external funding to support future programmes which will help to provide financial stability for the charity. A reserves policy will be developed to support the charity’s sustainability over the longer term.

RELATED PARTY TRANSACTIONS

During this accounting period no trustees have received any expenses, remuneration or benefits and there has been no transactions between the charity and trustees/related parties, other than the initial donation made by the founding trustee Mark Rowntree.

Signed on behalf of the Board of Trustees:

Page 7 of 12

BASECAMP ADVENTURE TRUST ACCOUNTS ¢MIlty Mo 11•4• CE026838 Annual accounts for the nod 21¥t Jun• 2021 To 31•t D•c•mb•r 2021 Section A Statement of financial activities (Including summary income and expenditure account) fvn Incom• lo,￿) 10.CQO rot•l Exp•ndltur• exp•ndltur• on: io 000 10,000 447 2.191 447 2.191 rot•l 3.424 3,424 N•t Inc¢)m•l{•xp•ndltuv•) b•forn t•x for 6.576 6.578 T•A P•Y•t N•t Incom•ll•xp•ndhurnl •ft•rtax b•lorn Inv•stm•nl g•ln•lllo•u•l 6.578 8,576 N•t In¢<¥))•ll•xp•ndllur•} Tr•n•f•rn b•tr••n lund• Not movwn•nt In fvn(ts 6.576 6.576 6,578 6,578 R8conclll•tlon of runds.. Tolal luftds eanled lonv•nl 6.576 6576 Page 8 of 12

BASECAMP ADVENTURE TRUST ACCOUNTS A••1 JlitO•¢•Nbw 1021 1194WJJ r.FO•58 JS Section 8 Balance shoet Flx•d *•••ts Curr•nt a•••ts 1.078 6S76 6.576 576 6.676 Fund• olth• Chartty R••ty¢¥d In¢rAM 0.578 6.S78 6578 S76 Page 9 of 12

BASECAMP ADVENTURE TRUST ACCOUNTS onipJflW*. Act 2LW. Page 10 of 12

BASECAMP ADVENTURE TRUST NOTES TO THE ACCOUNTS 18th* 2014 FR$ 103 fmtyFRS 102 Page Ilof 12

BASECAMP ADVENTURE TRUST NOTES TO THE ACCOUNTS M0ty2 iO.f 10.riyj 10. 10,C TOTL IIXOIIE Thlly 447 T•i•l •Ap•ndMw• •n Ex 8•rth ch Totyi •#p•nlW• TOTAL EXPEFIDITUR4 2,191 Ilot•4 C••h It In IWMI Short 14Im d•po• C4•h it b•n* 4nd on Iwnd .1711 Totsl IK)TE S Cr•dltoM •ryf Page 12 of 12