Charity Number: 1194994
## **Preston’s Promise**
## **Trustees report for the year ended 1 April 2022 Published January 2023**
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Charity Number: 1194994
## **Preston’s Promise**
## **Report of the Trustees for the year ended 1[st] April 2022**
The trustees present their annual report and audited financial statements for the year ended 1[st] April 2022 and confirm they comply with the Charities Act 1993, as amended by the Charities Act 2006, the trust deed and the Charities SORP 2005.
## **Reference and Administrative Information**
Charity Name- Preston’s Promise
Charity Registration Number- 1194994
## **Trustees & Volunteers**
Mrs Tasneem Batan
Mrs Asma Kantharia
Miss Shenaz Munshi
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Charity Number: 1194994
## **Preston’s Promise**
## **Report of the Trustees for the year ended 31 March 2022**
## **Structure, governance and management**
## **Governing document**
Preston’s Promise is constituted a charitable trust registered with the Charity Commission on 29[th] June 2021 under charity number 1194994.
## **Organisational Structure**
The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits. The trustees meet together on a regular basis and are responsible for all decisions taken in relation to running the charity campaigns and projects. The charities projects and campaigns are carried out by volunteers of the community and trustees alike.
## **Recruitment and appointment of trustees**
The existing trustees are responsible for the recruitment of new trustees. In selecting new trustees, we seek to identify people who show an interest in our charity and apply for the role via our online website where they are asked to submit their personal skills, qualifications, CV and DBS. This process allows us to consider the individuals eligibility, personal competence, specialist knowledge and skills.
## **Induction and training of trustees**
Following the initial submission of the CV and personal details of the applicant, this is reviewed by the trustees to check if they meet the desired skills. References are sought, validated and considered before recruiting. Thereafter, we contact the individual for a telephone conversation to discuss the role further and answer any questions they may have. A meeting is held and the new trustees are welcomed and introduced to the team. Following an induction and mentoring period of three months the new trustee is registered/added onto Charity Commission.
## **Risk Management**
The trustees carry out the relevant risk assessments before each campaign by identifying the major risks by area of activity, the nature of those risks and the likelihood of those risks happening and put into place measures to manage them. We ensure that DBS checks are verified for all volunteers and trustees as well as level two food hygiene training for example.
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Charity Number: 1194994
## **Objectives and activities**
Our aims
To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate to society.
In particular by;
- Providing a local network group that encourages and enables members of the excluded community to participate more effectively with the wider community.
- Increasing or coordinating opportunities for members of the excluded community to engage with service providers to enable those providers to adapt services to better meet the needs of the communities.
- Providing relevant and appropriate recreational facilities opportunities to promote physical, emotional and mental wellbeing.
- Helping individuals who are vulnerable to meet their basic needs and facilitating this.
## **Objectives**
Our objectives are set to meet our above aims through carrying out various campaigns throughout the year to engage and provide these services. Our long-term ambition is to provide a warm, safe space which is accessible and affordable to the community of Preston by continuing to carry out numerous campaigns and activities.
## **Strategies**
An important part of our strategy is community engagement and identifying needs that need to be met and making them accessible to the vulnerable community of Preston. Our campaigns are supported by donations and grant funding. For example, during the Eid Ul Adha campaign, to obtain accurate information, Preston’s Promise had a set criteria, created an online nomination form which captured information pertaining to the service user to ascertain whether they met the criteria and collated their relevant details. A PP staff member contacted the service users directly to explain the campaign as well as to establish whether they met the qualifying criteria and confirmed they wanted the Eid meal.
## **Use of Volunteers**
Volunteers are integral to the success and running of this charity. The volunteers willingly give their time and energy as and when needed. The trustees also give their time freely. We encourage all our volunteers to share their skills and knowledge with each other. All volunteers and trustees are DBS checked.
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Charity Number: 1194994
## **Activities and Achievements**
The charity carries out various campaigns in pursuance of its charitable aims. The trustees consider that these campaigns summarised below provide benefit to the wider community of Preston.
Ramadhan Campaign - Preston’s Promise in partnership with PNE, Preston United, Community Gateway and Frenchwood Community Primary School, provided halal cooked meals to the residents of Preston.
Eid-ul Adha Campaign - This campaign took place during the pandemic where the BAME community were hit the hardest and suffered enormously including losing many valuable and loved members of the community. Many of the service users who accessed our support were for example, seniors 65+, disabled, single parents, low income families etc who were negatively affected by the pandemic. Preston’s Promise ordered Indian desi style food from local caterers to deliver to these applicants.
Over 3 weeks into the Ramadhan 2021 campaign, we had a visit from Preston Mayor - Councillor David Borrow - who presented us with a ‘City Hero Award.’ The Trustees ensured that all volunteers and the catering team were invited to meet the Mayor and have pictures taken and make it a celebratory event by ordering sweet, nutty milk drink for all to take home and enjoy when they opened their fast. It was a great morale boost and an opportunity to celebrate what we had achieved to date.
Warm a Heart Campaign- This is our annual campaign to support mainly the homeless community of Preston as well as beyond. This involved getting donations from the general public such as socks, hats, scarves, gloves, feminine hygiene products, non-perishable food items, pocket sized toiletries etc. The volunteers then sorted the items and allocated into strong reusable bags. Our friends from Street Kitchens collected the bags to distribute to the homeless over the following weeks throughout the months of December and January.
## **Partnership working and performance review**
In successfully carrying out our campaigns, we are pleased to work in partnership with Preston City Council, Lancashire County Council, local caterers, food banks and hubs, Community Gateway, PNE youth organisations, masjids, local primary and high schools, supermarkets, and Fair Share. The trustees review the progress and outcomes of the work at each meeting to assess and identify where improvements that can be made.
## **Financial review**
Preston’s Promise has no main source of income from the time period of 2021 and 2022 apart from the generous donations made whilst running the campaigns. We received restricted income from Preston City Council and Lancashire BAME to support our ongoing and new campaigns. This was specifically used to support households with children, elderly, single parents and low-income families who were unable to meet basic food requirements.
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Charity Number: 1194994
## **Plans for future periods**
We aim to continue to recruit volunteers/trustees as and when needed and to continue our annual campaigns such as ‘Warm A Heart.’ We intend to provide a warm, safe accessible space for the community alongside holding a range of community activities. This will help us review and assess in order to understand the community needs and plug any identified gaps. Preston’s Promise intends to continue working in partnership with existing networks, create further new links and also liaise with external stakeholders to strengthen our relationship.
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Charity Number: 1194994
## **Statement of Trustees Responsibilities**
The charity trustees are responsible for preparing an annual report and financial statements in accordance with applicable law. The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year to give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any given time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees for the purpose of charity law who served during the year and up to the date of this report and are set out on page 2.
Approved by the trustees and signed on its behalf by:
Miss Shenaz Munshi (Chair)
S Munshi
30[th] January 2023
7
**Preston's Promise 1194994 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 29/06/2021 01/04/2022
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**7,367**
**-**
**-**
**-**
**-**
**-**
**-**
**7,367**
**-**
**-**
**-**
**7,367**
**226**
**14**
**5**
**-**
**842**
**10**
**-**
**-**
**-**
**1,097**
**-**
**-**
**-**
**1,097**
**6,270**
**-**
**-**
**6,270**|**Restricted**
**funds**
**to the nearest £**
**4,140**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**4,140**
**-**
**-**
**-**
**4,140**
**-**
**150**
**-**
**46**
**3,456**
**-**
**-**
**-**
**-**
**3,652**
**-**
**-**
**-**
**3,652**
**488**
**-**
**-**
**488**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**4,140**
**7,367**
**-**
**-**
**-**
**-**
**-**
**-**
**11,507**
**-**
**-**
**-**
**11,507**
**226**
**164**
**5**
**46**
**4,298**
**10**
**-**
**-**
**-**
**4,749**
**-**
**-**
**-**
**4,749**
**6,758**||**Last year**
**to the nearest £**|
|Grant Income||||||**-**|
|Donations|**7,367**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**7,367**|||||**-**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**-**|
||||||||
|
Insurance|**226**|||||**-**|
|Website costs|**14**|||||**-**|
|Stationary|**5**|||||**-**|
|Legal fees|**-**|||||**-**|
|Campaign costs|**842**|||||**-**|
|Health & safety|**10**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**1,097**|||||**-**|
||||||||
|**A4 Asset and investment**
**purchases (see table)**|||||||
|**,**|**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**-**|
||||||||
||**6,270**|**488**|**-**|
**6,758**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**6,270**|**488**|**-**|**6,758**||**-**|
CCXX R1 accounts (SS)
31/01/2023
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Current Account
**Details**
Signature
S Munshi|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**6,270**
**488**
**-**
**-**
**-**
**-**
**6,270**
**488**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
S Munshi|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||S Munshi|S Munshi|30/01/2023|
|||||
CCXX R2 accounts (SS)
31/01/2023
2