## **Trustees’ Annual Report for the period** **From 01/04/2024 Period start date To 31/03/2025 Period end date** **Charity name: 3[rd] 5[th] Lancing Sea Scouts** ## **Charity registration number: 1194984** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the charity is that of a**
**unit of the Scout Association**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The charity exists for the benefit of the**
**Squirrels, Beavers, Cubs and Scouts of**
**the group by manging its assets to**
**provide a fulfilling programme of**
**activities for its members**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity continues to support the**
**young people of the group by providing a**
**varied programme of activities**
**throughout all sections of the group. Full**
**details provided in the 2025 AGM**
**package of documents.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The group was successfully able to**
**maintain a surplus of income over**
**expenditure**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The group executive considers the level**
**of reserves to enable it to fulfil its**
**objectives and maintains its assets to be**
**adequate for its purposes**| |Amount of reserves held|Para 1.22|**£527,051**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The groups main source of funds are**
**membership subscriptions, donations**
**and both general and specific**
**fundraising. The group has recently been**
**able to obtain grant funding for specific**
**projects.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The group does not hold sufficient funds**
**to invest in longer term, potentially**
**volatile investments. The group has**
**therefore adopted a low risk strategy for**
**the investment of its funds. All funds are**
**held in hight street bank account and a**
**small cash float for events.**| |A description of the principal
risks facing the charity|Para 1.46|**The group executive committee has**
**identified the major risks to which they**
**believe the group is exposed, these have**
**been reviewed and systems have been**
**established to mitigate against them. The**
**main areas of concern are:**
**Damage to the buildings and property**
**and equipment. The group would request**
**the use of buildings, property and**
**equipment from neighbouring**
**organisations such as the church,**
**community centre and other Scout**
**groups. Similar reciprocal arrangements**
**exist with these organisations. The group**
**has sufficient buildings and contents**
**insurance in place to mitigate against**
**permanent loss.**
**Injury to leaders, helpers and supporters.**
**The group, through capitation fees,**
**contributed to the Scout Association’s**
**national accident insurance policy. Risk**
**assessments are undertaken before all**
**activities.**| **Reduced income from fundraising The group is primarily reliant upon income from subscriptions and fundraising. The reserves ensure the continuity of activities should there be a major reduction in income. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level, then there would be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the group. However, we woudl mitigate against this by co-opting members for the group within the district. The group has in place a system of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, and comprehensive insurance policies to ensure that insurable risks are covered.** Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The groups governing documents are**
**those of the Scout Association. They**
**consist of a Royal Charter, which in turn**
**gives authority to the Bye Laws of the**
**Assocation and The Policy, Organisation**
**and Rules of the Scout Association**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The group is a trust established under its**
**rules which are common to all Scouts**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The trustees are appointed in accordance**
**with The Policy, Organisation and Rules**
**of the Scout Association**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|3rd/5thLancing Seas Scout Group| |---|---| |Other name the charity uses|| |Registered charity number|1194984| |Charity’s principal address|79-81 Manor Road
Lancing
West Sussex
BN15 0HG| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Alan Luke|||| ||Owen Thomas|||| ||Thomas Smith|||| ||Randall Erskine|||| ||Charlotte Street|||| ||Leanne Strotten|||| ||GuyLunn|||| ||AndyBingham|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Guy Lunn **Position (eg Secretary,** Treasurer **Chair, etc) Date** 13/09/2025 # **th AGM held 13 September 2025 Shoreham Sailing Club** ## **Soldiers Point** **223 Harbour Way Shoreham-By-Sea** ## **BN43 5HZ** ## Contact information: Owen Thomas, Group Lead Volunteer – owen.thomas@3rd5thlancingseascouts.org.uk Alan Luke, Group Lead Volunteer – alan.luke@btinternet.com Charlotte Street, Chair of Group Trustee Board – charlotte.street@3rd5thlancingseascouts.org.uk AGM Minutes 2024 ## 3[rd] /5[th] Lancing Sea Scouts AGM Meeting **Date:** 15/09/2024 **Time:** 11:15 **Location:** Scout Hut **Attendees:** Hazel Butler, Alan Luke, Owen Thomas, Charlotte Street, Heather Dilkes, Guy Lunn, Emma Sinclair, Katie Wastell, Leanne Strotten, Cameron Baldock (DC), Sophia Wilkes (ADC Cubs), Paul Dilkes, Claire Thomas, Scott Wade, Nicole Wade, Jamie Hull, Finn Wade, Shaun Oliver, Andy Fellingham, Zac Luke, Ben Wain, Chris Williams, Amy Williams, Alex Wastell, Richard Peacock, Lucas Armitage, Alfie Street, Mike Street, Ruby Street, Alfie Oliver, Sam Taylor, Hazel Taylor **Apologies:** Tom Smith, Randy Erskine, Vicky Spurgeon, Jo Barnes ## **Minutes** |**Point**|**Note**| |---|---| |**1.**|**Welcome and Introduction (led by Group Chair)**| ||Hazel welcomed everyone to the meeting, including Cameron Baldock (DC) and Sophia| ||Wilkes (ADC Cubs)| |**2.**|**Apologies for Absence given**| ||TomSmith,RandyErskine,Vicky Spurgeon, JoBarnes| |**3.**|**Review of minutes from AGM held on 20th September 2023**| ||Minutes agreed at the Trustee board after the last AGM.| ||ClaireThomas and ShaunOliveragreed| |**4.**|**Governance Topics**| ||**a. Adopt Model consitution from Policy, Organisation and Rules (chapter 5 POR)**| ||Cameron proposer, Nicole seconded| ||**b. Note the Group’s financial year**| ||Members of the Groups Scout Council 1stApril – 31stMarch| ||**c. Agree the number of members that may be elected to the Trustee Board**| ||Minimum of 5 and a maximum of 12, including Ex-officio and co-opted.| ||Katie proposer, Heather seconder| ||d.**Agree the quorum for each of the Group Scout Council (including this AGM),**| ||**meetings of the Group Trustee Board, meetings of any sub-committees**| ||Quorum for Group Scout Council meetings set to 15| ||Minimum number of Trustee members that must be in attendance set to 1/3 +1| ||Cameron proposer, Emma seconded| |**5.**|**Review of Previous Year**| ||**a. The Group Lead Volunteer’s review of Scouting in 3rd/5th Lancing Sea Scout Group**| ||Reports can be accessed via the QR code on display| ||Owen thanked everyone for the past year. One of the busiest and most challenging we have| ||ever had. Covid hangover, national Scout transformations, Scout inquest bringing changes,| ||modernising as a group – all these combined have meant a lot of work behind the scenes.| ||Thanks to those who have been a part of that.| ||Successes from the year: 1styear with a Trustee Board. Thanks to all the Trustees and| ||especially those who are stepping down. Thanks to Hazel who has decided to step down as| ||Chair. Hazel has beena big supportforthe GLVs aswellas everyone else.Owenpresented| Hazel with a thank you gift. 13 new leaders and helpers join. Adult numbers are the highest they have ever been. 2 new woods holders and 2 more to come. 15 new permits gained this year which means we can get more people out on the water, on camps, and doing adventurous activities. 87 yp in the group – highest numbers ever Waiting list stands at 81 so we could have the capacity to up our sections if we have extra adult support. All parental feedback is important and noted. The feedback shows what a great programme we run. This year coming, the fundraising team have already planned Bonfire Nigh t- 1[st] November, and a Christmas Activity day – 7[th] December Thank you for the feedback on the spending plans. Yellow Peril, Streamside renovation, new build progression Planning to attend more District events, RN scheme, joint section weekend planned for the summer. ## **b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of the Accounts** Trustee Board has approved the accounts and they have been approved by the Independent Examiner, Chris Howells 23/24 has been settling back to normal after Covid – Grants are down so we are relying more on fundraising and donations. One donation meant we could buy another safety boat which is being well-used. There have been lots of camps – Poland in particular was an expensive camp. Page 1 of the accounts is a summary, page 2 is separated into camps, Supeta, Streamside, Hut, etc, page 3 is separated into Sections. Feel free to email the treasurer if you have any questions. **6. Making Appointments** The role of GLV is now shared. It has been decided that Owen Thomas will hold the ExOfficio role. ## **a. Appointment of Group Chair** GLV recommends that Charlotte Street take the role of Chair Chris proposer, Jamie seconded approval ## **b. Appointment of Group Treasurer** Guy Lunn is recommended Nicole proposer, Shaun seconded approval ## **c. Appointment of members to the Group Trustee Board** Andy Bingham - Shaun, Leanne Randy Erskine – Chris, Scott Leanne Strotten – Katie, Emma Tom Smith – Shaun, Chris Alan Luke – Claire, Cameron We would like to thank Trustees who are stepping down – Heather, Emma, Katie, Shaun, Scott, Nicole ## **d. Appointment of Independent Examiner** Treasurer proposes Chris Howell as Independent examiner Chris proposer, Nicole seconder **7. Close of Meeting** Hazel closed the meeting at 11.30 ## **GLV Report** It has once again been a busy year full of numerous highlights with such a great group of Squirrels, Beavers, Cubs, Scouts and Barracuda Explorers! Each has learnt new skills, formed new friendships and made a difference in their local community. At our peak we had 77 young people registered in the Group, with our waiting list and want to join requests now at around 90 young people (basically another Scout Group)! Over the last year we have seen 8 new volunteers join the Group, mainly within the SUPETA team. Recruitment of new volunteers is an absolute priority over the next year, to both increase our capacity so more young people can experience the opportunities Scouting has to offer, while also sharing and reducing the volume of tasks placed on individual volunteers. An analysis of roles and responsibilities within the Group has highlighted that, to even out current responsibilities between roles, a further 18 volunteers would be required. It is therefore vital that we continue to encourage more volunteers into the Group, ensuring that they feel welcomed, valued and informed as to the standards that are expected of them. We are currently halfway through our ‘Make a Difference’ month, highlighting our current volunteering opportunities with a number of social media posts being made to promote this. Further such campaigns are planned to try and reach out to different areas of our community. The more volunteers we have, the easier tasks are, making the experience of volunteering even more enjoyable. Hence if anyone is considering expressing an interest in joining team 3rd/5th, we would love to hear from you. While on the topic of volunteers, we once again wish to highlight and thank all our volunteers for their time, effort and dedication to our Group, Scouting, and the ongoing progress we are committed to making. As you will hopefully be aware, all of us volunteer for free, therefore without such dedication from all our Leaders, Trustees, SUPETA Management and Crew, Skills Instructors and Helpers, we would be just another run of the mill Group. In addition to our volunteers, it is only right to also highlight our parents, carers, badge sewers, uniform washers, car sharers and cake makers who continue to support us; your feedback and comments help us reflect on the positive impact our work is having on our young people. We would like to sincerely thank you all for your involvement in our Scout Group, helping us to achieve and maintain the high standards we have. We are not just a Scout Group; we are also a group of friends with the same aims and values, who support one another. We are a family of families. To put this year into footballing terms, it has very much been a transition season. As changes continue to be made nationally to the way Scouting operates, the demands on the Group to adapt, modernise and strengthen our practice continues push us forward. Our Trustee Board, now meeting quarterly, has taken time to assess and understand the wide-ranging requirements that we as a Group must meet. Alongside recruitment of volunteers, work to continue to raise our standards of practice within the Group continues as a priority, and to return to football, this is very much just half-time. Despite the many different teams, activities, facilities and projects that we have going on in the Group, the management of our finances continues to go from strength to strength. Guy Lunn has been outstanding in the role of Treasurer, operating diligently and meticulously in sometimes difficult circumstances, including seeing us through the COVID pandemic. While we are saddened to see him stepping down, Guy and his family will always be welcomed visitors to the Group, and on behalf of all the young people, parents and volunteers, we thank him and wish him well for the future. Our project to build a replacement Scout Hut made some significant progress this year with the conditional approval of our planning application. Now the busy summer term has come to an end, the New Build team will meet to start work in tackling the next steps towards getting the build underway. This will involve approaching local and national businesses and organisations for funding, while completing the arrangements to meet the conditions of the approved application. The coming year will once again see a diary full of fundraising and social events, section specific camps, trips and tours, a further expansion of water sessions and activities, and potentially a couple of surprises thrown in as well. As the old saying goes “did you make a living, or did you make a difference?”. We believe everyone connected to 3rd/5th Lancing is making a difference which will linger on in our current and future Scouts, Cubs, Beavers and Squirrels’ memories forever. All the best, Alan Luke and Owen Thomas Co-Group Lead Volunteers 3rd/5th Lancing Sea Scout Group ## **Treasurers Report** Is there ever a quiet year for 3[rd] /5[th] ? 2024/5 has been no different to previous years; throughout the year there have been 13 camps across all sections, including three Royal Navy camps and the Scout camp to Poland, and thanks to the fundraising team we had many fundraising events including the ever-popular bonfire night and Christmas event all taking place in 2024. Through the support of family, friends and the local community, 2024 saw an increase in donations excluding one off items, and although fundraising was slightly down on the previous year, it remains a very important part of our income. The Group had successful applications for grant funding from West Sussex Scouts, the Royal Navy and Lancing Parish Council and without these grants, it would prove very difficult to maintain the equipment that the Group has accumulated over the years. In particular, the LPC and RN grants will allow us to continue the rolling maintenance of the water craft into 2025. One of the biggest costs of the group is insurance, and unfortunately this continues to steadily increase year on year. With the kit and premises that are at the Group’s disposal, full cover is an essential cost. Due to the hard work of the Supeta team, we were able to negotiate a new three-year partnership agreement with Shoreham Port Authority to support our training yacht, Supeta. Earlier in the year, after lots of hard work and costs overcoming the ‘badger issue’, the Group was successful in obtaining planning permission to replace our ageing hut. This is a long-term project, and the Group will require many years of accumulating profits to be able to fund such a venture. Following the previous year of heavy spending on maintaining our infrastructure, thankfully 2024 was a relatively quiet year. However, this will change into 2025 as we overhaul our fleet of watercraft. Earlier in the year, the Group adopted a new finance policy to ensure the Group’s finances are adequately controlled. Part of this policy is that if a camp returns a surplus of more than £10 per child, then this will be offered back to parents. To help us control this, please ensure camp fees are paid on time. The Board of Trustees continues to look for ways to stretch our income as far as possible to allow the section leaders to be able to provide a full and varied programme of activities for your children. To help us do this, please ensure that all fees are paid on time and gift aid forms are completed if you are in a position to do so. When we claim gift aid on subs and donations, we can claim 25% from HMRC – free money!! If you are fortunate enough to be a higher rate taxpayer, you will also be able to claim additional tax relief yourself. The attached profit and loss account and balance sheet forming the Group’s accounts for the year to 31 March 2025 has been independently verified and approved as being correct. The Trustees have an obligation to file the accounts with the Charities Commission by 31 January 2026, which will be done shortly. Guy Lunn Treasurer guy.lunn@3rd5thlancingseascouts.org.uk Profit and Loss 3rd15th Lancing Sea Scouts For the year ended 31 March 2025 Account 2025 2024 2023 2022 Turnover Camp incom Donab'on8 19,279 6,665 5,927 2,586 11,900 10,050 233 14.933 12.498 6.563 4.631 1.270 9.585 188 12,274 5,153 5,545 1,308 15.920 8.170 42 8.156 8.282 7.748 Fundraisir Gift Avj Grants 16.779 4.434 24 Hlres Intewt In¢owe Other In￿n 2,089 9,011 122 2.550 10,116 119 1,016 8,567 312 1,323 9,073 48 Subs Uniform ccntributicnlsales Ttstal Turnovèr 67.862 62,453 58,307 56,986 Cost of Sale Activity progr8mn* costs Badge&lunrforrn etc Camp costs Capitab'on Fundrai51ry COSt$ Total Cost of Sales 834 2.081 781 828 1,056 24,807 5,535 1,829 34.061 1.540 23.482 4.622 3.154 34,879 1,847 12,417 4.140 1,937 21,122 1.637 12.960 3.853 2.098 21,376 Gross Profit 33,801 27,574 37,185 35,610 Administrative Costs Advertising & Marteling Annual dues. In$pe¢tK)n$ & lrfe raft ¢ost$ Bank and Payrnenl platfomi fees Boat fuel 35 518 202 1.388 258 580 167 883 148 130 163 Charitable donations 70 110 390 555 Cleaning & Waste Disposal Depre0al￿n Expense General Expenses Insurance 201 195 340 280 3,047 244 3.284 339 2.485 2.726 91 6,720 1,873 1,680 402 8.585 480 1.872 260 6,275 3,042 519 5.574 Legal fees Light. Power, F￿atiThj Medicallsafety kit Mileageffuel ¢￿Irn$ Mooring, &qnal & tr￿1 storage costs Printing. Slabonery & Postage Rate8 11,4931 73 905 32 15 2,134 5.582 63 185 4,718 222 115 4.375 175 243 149 Repair8 & Manlenance Training & Courses Website & Internel 6,204 290 10.295 792 19,599 1,940 1.371 43,680 8,238 382 489 957 1.706 24,169 Total Administratlve Costs 24,376 32,787 Profit and Loss p￿Or to reserv88 transfers Reserves transfers 9,425 13,9651 6,460 15,2131 8.135 922 16,4951 12,9441 19,4391 11,441 General res8r¥88 ProfitllLossl 11,441 prepared ty guy.bnn@3¢d5thlan 36,104 25132 35.759 41&13 Totsl Aas•is k•sB Curront L1&b￿l￿9 527,051 s13￿28 523,739 530I34 527.051 SIB&28 523.739 530234 Capital Reserves Res¥ves on bewmiw èeharty Gene￿ rtserves Wf CuTlPntYear Eafflitw DesvJn&ted rese[vBytr￿￿lttr 44,813 (T.7611 44,813 44,813 1ID.6841 757 9.425 13.%51 6.135 12.9441 5.480 42,512 3.985 4eo,$74 527.0S1 37,054 900 480,574 $16&28 38.131 45,570 4,0 480,$74 reserwji 7,034 480,574 $23,739 mwtsry a55etsR•v8lu3lM r•8erye Totsi CApfftal and R￿¢r¥ prepared ￿8￿.￿n￿03rdSth10￿1n1Seas￿￿ts.0lg.Uk Profit and Loss 3rd15th Lancing Sea Scouts For the year ended 31 March 2025 Account Squirrels Beavers Cubs Scouts Group Total Turnover Camp incom Dulat￿)n$ 633 540 17,871 2,133 2.226 435 19.279 6.665 22 200 769 3.541 2.075 2.294 8.ori) 10.050 233 Fwdralslng Gift Aid 72 1.554 5.927 2.586 11.90D 10.050 233 Grants 3,9( Hires Intere8t Ints)ma Other IKom8 2,005 2.089 9.011 Slbs 1,403 48 2.148 14 2,737 2,723 Llnifom) contribLrtlonl$eJes Total Tumover 1,473 3,067 5.600 29.025 28,693 67,862 ost of Sales AGlwrty programme Gosts B*Ygesluniform etc Camp costs Caprt*K)n Fwdralsing crtsts Total Cost of Sales 288 457 834 86 188 565 128 1,0 24.807 5.535 606 329 23,870 5.535 754 579 497 1.829 34.061 374 850 1,473 24.952 6,414 Gr055 Profit 1.099 2,217 4.127 4,077 22,279 33.801 Administrative Costs A£fveTtsyTVJ & MaTketi Annual dfft$. In$pettion$ & lrfe raft ¢o$t$ Baik aNJ Payment platform fees charitab￿ donations 151 518 518 45 202 10 70 Ckaning & Waste Drspos81 Depr&oation Expertse neral Experts88 InsurarLe 201 3,047 234 201 3.047 244 10 6,720 1.873 1.680 402 6.720 1.873 Legal lees Lighl. Power. Heatlng Medica115afety kj't Mwriw, canal & ￿>al storage wsts PnntiTVJ, Stsbwery & Postsge Ratts 1.680 402 2.134 2.134 140 149 Repairs & Main￿n￿¢t Training & Course5 Web$rte & Irrternet 6,2 6.204 290 Total Admlnlstratlve Costs 65 66 86 24,153 24,376 Profit and L055 prior to re59r¥es tran51ers 1,034 2,151 4.041 4,072 11.8741 9.425 prepared by8uy.lunn@3rd5th1ancin85eascouts.or8.uk Gosh as we approach our 3rd birthday the drey has made so many memories along the way! From litter picking at the beach to picking our own pumpkins at the patch, we have sailed on SUPETA and learnt how we can do our bit to keep our oceans clean. From crafting to cooking, we have tried it all. Lots of badges awarded including every squirrel who's joined our drey achieving their chief acorn before moving onto the blue team! We have lots adventures planned for our upcoming year too including making the grounds a bit more colourful with some fairy gardens for our special fairy scouts! Some squirrels and ex squirrels who are now Beavers will be off to panto together for the 1st time and we are very excited to trial this! We remain a strong and happy drey welcoming even more from our waitlist to join our adventures. Sadly, the amount of time some leaders are able to offer is reducing so we are looking to welcome some new volunteers to our woodland crew! ## **Nutkin – Squirrels Section Lead Volunteer** Beavers have had another exciting year. We currently have 18 Beavers and just 2 leaders: Seagull and Puffin. Gannet has taken a step back for a while but has still been able to do archery with us, and Josh is busy working. William has continued to give us fantastic support as a Young Leader and he has been joined by Finn B and Fin C. We couldn’t continue to run Beavers without the regular help of Paul, Hazel and Sallie. Our evenings have included visitors such as an under 21 Brighton player running a training session, and a dog trainer. We’ve been out and about on Supeta, our 42’ sailing yacht, visited Lancing College Farm and hunted down the North Lancing scarecrows. We’ve celebrated Burns Night and the Chinese New Year, improved our archery skills each term, learned how to use VHF radios, built dens that mostly failed the rain test, and had end of term Nerf and water fights. Most of these evenings complete elements of the badges Beavers work on but we have great fun doing so. As usual we took part in the District parade for St George’s Day, and Lancing Remembrance Day Parade, before which we helped to sell poppies and made our own wreath. Our older Beavers were invited to join in the annual District climbing wall event in February and in June we attended the amazing Go Beavers County event at Blackland Farm taking part in activities such as grass sledging, bouldering, climbing, clambering through a cave bus and water games. This is our 6th year and is something we all really enjoy. We continue to collect recycling for Recycling in Lancing and Sue came in to chat to us about how it all works. If any other sections would like to help, we collect milk bottle tops, Pringle tubes, cheese wrappers, cracker biscuit wrappings and most printer cartridges. We need more Leaders for Beavers to continue, so if you can help, please let us know – you could get out of making dinner one night and you’d be welcomed with open arms! _The Beaver leaders Seagull (Heather) and Puffin (Trudy)_ It has been another busy and successful year for the Cubs! We have handed out 222 challenge, staged and activity badges through our various activities and are delighted to have 6 Cubs achieve the Chief Scout Silver Award, the highest award possible in the Cub section. Autumn term saw us visiting the scarecrows around North Lancing and practicing our map reading skills. We learnt how to use a paddle properly in a car park kayak session, visited the lifeboat station amongst evenings of archery and scouting skills of pioneering, first aid and navigation. In Spring, we had visits from Owen and Jamie. Owen spent a couple of weeks updating our emergency aid and Jamie introduced us to the world of radio and we created our own Cub radio show. The cubs loved both these evenings and we are hoping to do similar activities this year. The summer term saw us making the most of the sunshine and we spent many evenings at the Manor playing games, completing our athletics badge and exploring. In June, we joined up with other Cubs across the District for the annual weekend District Cub Camp. This was Harry Potter themed, and the Cubs participated in various activities including quidditch, potions, broomstick lessons, horcrux hunting and edible wands. Despite the thunderstorm on the first night keeping us up a little later than usual, a good time was had by all. We are grateful to the paddleteam for taking us on the water for a paddle sports session and we hope to increase our water opportunities further next year. As we head into the new Scouting year, we are looking forward to more fun and adventures including another District camp, a sleepover or two, and an activity day alongside our weekly meetings. ## **Jo Barnes (Akela)** ## **Cub Lead Volunteer** It’s been another busy year for the scout section with lots of memories made and new friendships formed for the young people. Take it back to September 2024 and that saw us spend another weekend in Portsmouth on water camp and we spent the day sailing again at GoSport Activity Centre in Gosport thanks to Nathan and Alex who I work alongside doing RN. The Sunday saw us visit Fort Nelson and had a look around the Royal Armouries. October saw our annual Halloween Party. Poppy Appeal and Remembrance Parade in November, as usual the whole group not just the scout section were wonderful and very well presented in the Parade, it’s a proud sight to see. We finished off the year with our Christmas awards night and Christmas meal for the Scouts; a night they always like. January through to spring saw us do many activities, cooking, knot learning, map reading, entertainers’ badge, sports night, pizza making, a patrol leaders and assistant patrol leaders camp, group camping again back at Broadstone warren, with lots of new kids starting and moving up from Cubs, attending St Georges Parade and meeting the new District Lead Volunteer, Greg. Summer saw us hit the water again and it was great to have Jenny Wren and Yellow Peril on the water with us alongside Supeta. We have been able to sail a lot this summer with the help of Steve Popple and his brother Phil; the feedback from the kids has been great as both are very skilled sailors, especially Phil. We have been on the river and even been able to use the recently purchased XL Paddleboard thanks to the fundraising from Chris and the Cubs. Summer Camp this year was due to be on the Isle of Wight however, due to circumstances beyond anyone’s control, we had to abandon that very last minute. After lots of late nights planning, and getting help from people we have made contacts with, we managed to still give the Scouts a week long summer camp full of excitement. We made use of our own campsite, Streamside, and camped in the field and the young people had camp beds for the first time. Having to wake them up in the morning was a new experience as they all slept well and said how comfortable they were and how much warmer at night they were. Safe to say they were a huge hit! The camp being local allowed some of our newer scouts to attend on a daily basis rather than stay overnight; this was a great success and allowed full accessibility for all. The week saw us head to Southampton on the Sunday to go sailing on the River Itchen with 9th Itchen Scout Group. They sailed Zests and Quests and played games and did capsizes. The day was a huge success and we will definitely be heading back down there for sailing again. Monday was a paddle up the River Adur to Bramber, a stop for a quick refreshment with lunch and games before heading back down. Tuesday was beach swimming, followed by camp Nando’s and Chips for dinner, outdoor cinema with pick and mix, popcorn and cola slushies. Wednesday was treasure hunt day with cryptic clues to solve to find Where’s Wally! The clues led us to a word scramble that spelt out THORPE PARK. Thursday was Thorpe Park, the kids had the best day there and we rode all the rides multiple times. We were joined by Alex and Nathan from RN camp and they were definitely two big kids who rode all the rides with the Scouts, one was not scared and the other, well if you have seen the photos, you can see just how much he added to my entertainment all day. I do have to thank them for coming and for getting the great photos from the park for us. Friday saw the end of camp with families joining us for a BBQ and to have a go at Paddleboarding and take Powerboat trips on Tiddy and Jenny Wren down at Shoreham Sailing Club. It was well received and enjoyed by all and was a fantastic way to end camp and end the summer term with all the scouts and their families. A very big thank you to Heather and Paul, Trudy, Doug and Martyn for coming to help the scout section out during the week. All in all, it’s been a great year with lots of new Scouts joining, Scouts moving on, and new adventures. None of this would be possible without support from the Group. Thank you to all the leaders that help on a weekly basis or as and when they can. This term we will be heading on a combined group hike camp, a trip to the RNLI lifeboat station, plenty of badge work, maybe a little mystery cooking and we’ll see what other badges the Scouts may like to do. Halloween, Bonfire, Poppy Appeal and Remembrance Day will soon be upon us before finishing the year with the end of year Christmas Party. “A scout is never taken by surprise; they know exactly what to do when anything happens” Lord Baden-Powell. Here’s to another exciting year with new adventures and skill building allowing scouting to inspire you to put forth your best. Vicky Acting Scout Section Lead Volunteer ## **Barracudas Explorers** Barracudas have had a great year with many activities. We have Hiked, Paddle Boarded, Canoed, Kayaked, Climbed, Played Wide Games and enjoyed many more activities over the last year. Our Explorers enjoyed a summer camp in Wye Valley with activities such as Paddleboarding the river Wye to Monmouth and back, Climbing, Big Pit mine tour, we stayed at Biblins Youth Campsite next to the river. We continue our work with the Lions to support Santa Sleigh during December around Lancing & Sompting and helping the community bring some Christmas cheer. We have been running more activities with the other Explorer units in Adur and the Explorers have built good relationships with the other Explorers, on camps and DofE Expeditions. This year we have had another 2 Explorers / Network complete their Gold DofE. 1 become the 1st King Scout in Adur and receive their award at Windsor castle, and 1 completed their Explorer Belt in Denmark over the summer. Many thanks to all the leaders and support we have been given to help provide scouting for many young people Andy Fellingham Barracudas Explorers Leader Volunteer ## **Fundraising Report** The fundraising team have been pleased to Support 3rd /5th Lancing Sea Scout Group this year at various events. We ran 4 events throughout the year and raised just under £1,600 for group funds. The events this year were our annual bonfire night, Christmas craft session, Easter raffle and running the food stall at the District St George’s Day Parade. We have lots of future events in the pipeline. We are hoping to run: - Scout run quiz night (October) - Bonfire night (November) - Breakfast with Santa (December) - Race Night (April) We will advertise the confirmed dates as soon as we have them available. Please share these events with your family and friends to help us raise money for the group! We would really love it if some more parents were able to come on board to help us with these events, and to help us put on other fundraising ideas we have on our list. The more people helping means we would be able to run more events and raise some much-needed funds for the group. We are also looking for someone who can complete grant forms for the larger pots of money that are out there. If you would like to get involved, please contact Owen Thomas, Group Lead Volunteer. We look forward to seeing you at our next events! Katie Wastell (on behalf of the fundraising team) Contact: owen.thomas@3rd5thlancingseascouts.org.uk ## **Streamside Report** 2024-25 has been a hit and miss sort of year but on the bright side we have new electrics thanks to Jamie and his dad, and a new Gas certificate. On the other side, Streamside has been devastated by a number of moles who took up residence in the grounds and the field across the bridge due to the wet winter and spring, as well as the floor in the galley that needs replacing due to water damage. The water quality was questioned by the Local Authority who two years later admitted it was their responsibility to check the water quality the users of Streamside have been drinking since 1994 - we are still waiting!! Streamside has still been popular with many groups including our own sections, from Scouts, Cubs, Beavers and Squirrels. Outside groups include Cub packs, Beaver Colonies, a range of Scout and Explorer Groups, Guide Units, Brownie packs, DoE participants, Lancing College, Schools, District Scout Events from outside Adur together with various School visits, Church Groups, Environmental Groups and Trefoil Groups to name but a few from all over the Country. They all have found using Streamside an amazing experience for the young people. Feedback from the various groups using Streamside is amazing and feels so lucky for the young people to have such a wonderful opportunity in such a beautiful site. 2025 is shaping up to be a better year with bookings from various groups new to Streamside already booked in. What is very gratifying is the feed-back from the groups using Streamside, verbal and written, thanking us for the professional and friendly way Streamside is presented and managed and that nothing is too much trouble. The successful management that allows Streamside to go from strength to strength is due to the dedication of the 3rd/5th leaders, from the hands-on practical side, to looking after the purse strings and getting the books in a proper order (many thanks to Guy for all his time spent sorting things out!). Streamside is an ongoing asset to our group and has built up a great reputation with its users and 3rd/5th; long may this remain and be enhanced. All the best Alan aka Skip/Tash Group Lead Volunteer ## **Royal Navy Report** This year, we settled into our new home at HMS Sultan in Gosport. I remain on the team and now serve as Welfare Manager Team Leader for the RN Sea Scouts. Several young people attended camp this May, with some returning for their third time. With Royal Navy support, four team members completed a 4-day training on specialized craft and now hold full Paddle Sport instructor certification from Paddle UK (formerly British Canoeing Association). One of our Young Leaders joined the Paddle Sports Team, using their instructor qualification to teach and learn skills throughout the week, with excellent feedback. A highlight for our group and the RN was personally attending the May signing of the new affiliation agreement between the Royal Navy and The Scout Association with Nathan Cole. Afterward, we marched with the band on base, and Harrison Spurgeon was chosen to lower the flag at sunset, a first for our group and not done before on base. A memorable and proud moment as a mother also. The Group managed to secure the full £2500 Admiralty Grant following application, using it mainly for Yellow Peril refurbishment, with the rest allocated for paddles and buoyancy aids as intended (still to be purchased). The Royal Navy funded Mark and Harrison to attend 17th Colchester for PB2 RYA Certified training, without requiring an application or fees. Two leaders from 3[rd] /5th and I have attended camps this last year, which offer valuable networking and learning opportunities. I encourage more to participate and learn from other leaders and instructors. The group provided support to these camps by making Jenny Wren available, enabling many young people to participate in water activities. This arrangement would like to be continued if the Group agrees. During the Scout Summer Camp, the large rib Tiddy was also used with permission from the RN. Jenny's propeller was damaged during the May camp, but a new custom-made propeller was installed in August, funded by the RN. Explorer Camp will take place during October half term. I'll advertise it to interested Explorers and Young Leaders. The week will feature activities and trips for older attendees. Vicky Spurgeon Acting Scout Section Lead Volunteer ALNSASU Management Team, Welfare Manager Team Leader. ## **Supeta Report** In June/July, Supeta celebrated 5 years in service since her launch. This was just after the pandemic after 3 years of hard work. Again, she has done remarkably well with just under 1100 people carried aboard for the year ending December 2024. A tremendous effort by our volunteer crew; without these people, nothing would happen. It was not realised that it was 5 years until finding out that was due her survey to comply with the Maritime and Coastguard Agency safety certification. To mark this anniversary, Alan Luke pr ~~es~~ ented a picture of her in sail to Lancing Parish Council and Tom Smith did likewise to the West Sussex County Commissioner at the County AGM. Sadly, this year we did not have as much volunteer support to get her annual overhaul done so spent longer out of the water than wanted. However, with a great effort by very few, we were able to remove the fitted teak deck which has caused tremendous problems with rainwater leaks but now these seem to be overall, cured. Currently, she is out of service with mast off as it was discovered on a safety inspection that there was possible corrosion of some mast fittings securing rivets. These are currently being replaced. Usage and yacht income will be lower this year due to the extra time not being able to use Supeta. The Squirrels, Beavers, Cubs and Scouts of our Group have continued to make good use of her thi ~~s~~ year. It is great to see all the happy faces looking out for jellyfish in a counting competition or each steering the yacht. The younger ones also like seeing how many they can fit in the sail locker as I tell them that it is the place we put naughty children. The Scouts are now using her more on Friday evenings with the yacht coming through the lock gates early on Troop nights and Scouts taken out to her by small boat to enjoy heading out the harbour. We are always looking for people to help with sailing, administration and maintenance. If you have time to offer and would like to know more, please contact Tom Smith or Doug Taylor. Thank you Tom Smith ## **Independent examiner's report on the accounts** |**Section A**|**Independent Examiner’s Report**|**Independent Examiner’s Report**|**Independent Examiner’s Report**| |---|---|---|---| |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|||| ||**3RD/5TH Lancing Sea Scout Group**||| ||||| ||||| ||31 March 2025
**Charity no**
**(if any)**
1194984||| ||||| ||**1 to 4**||| ||I report to the trustees on my examination of the accounts of the above charity (“the
Trust”) for the year ended**31 / 03 / 2025**.
As the charity's trustees, you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section
145 of the 2011 Act and in carrying out my examination, I have followed all the
applicable Directions given by the Charity Commission under section 145(5)(b) of the
Act.||| - **Independent** [ ~~The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to undertake the~~ - **examiner's statement** ~~examination by being a qualified member of [insert name of applicable listed body]].~~ _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 8 September 2025 **Name:** Christopher Howells **Relevant professional** ACCA **qualification(s) or body (if any):** 1 **Oct 2018** **IER** **Address:** 29 Clarke Avenue Hove BN3 8GA ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**