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2024-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2023 Period start date To 31/03/2024 Period end date Charity name: 3[rd] 5[th] Lancing Sea Scouts

Charity registration number: 1194984

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The purpose of the charity is that of a
unit of the Scout Association
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The charity exists for the benefit of the
Squirrels, Beavers, Cubs and Scouts of
the group by manging its assets to
provide a fulfilling programme of
activities for its members
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The charity continues to support the
young people of the group by providing a
varied programme of activities
throughout all sections of the group. Full
details provided in the 2024 AGM
package of documents.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The group was successfully able to
maintain a surplus of income over
expenditure
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The group executive considers the level
of reserves to enable it to fulfil its
objectives and maintains its assets to be
adequate for itspurposes
Amount of reserves held Para 1.22 £530,234
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 None
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None
Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The groups main source of funds are
membership subscriptions, donations
and both general and specific
fundraising. The group has recently been
able to obtain grant funding for specific
projects.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The group does not hold sufficient funds
to invest in longer term, potentially
volatile investments. The group has
therefore adopted a low risk strategy for
the investment of its funds. All funds are
held in hight street bank account and a
small cash float for events.
A description of the principal
risks facing the charity		 Para 1.46 The group executive committee has
identified the major risks to which they
believe the group is exposed, these have
been reviewed and systems have been
established to mitigate against them. The
main areas of concern are:
Damage to the buildings and property
and equipment. The group would request
the use of buildings, property and
equipment from neighbouring
organisations such as the church,
community centre and other Scout
groups. Similar reciprocal arrangements
exist with these organisations. The group
has sufficient buildings and contents
insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers and supporters.
The group, through capitation fees,
contributed to the Scout Association’s
national accident insurance policy. Risk
assessments are undertaken before all
activities.
Reduced income from fundraising

The group is primarily reliant upon income from subscriptions and fundraising. The reserves ensure the continuity of activities should there be a major reduction in income. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level, then there would be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the group. However, we woudl mitigate against this by co-opting members for the group within the district. The group has in place a system of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, and comprehensive insurance policies to ensure that insurable risks are covered. Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 The groups governing documents are
those of the Scout Association. They
consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the
Assocation and The Policy, Organisation
and Rules of the Scout Association
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The group is a trust established under its
rules which are common to all Scouts
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The trustees are appointed in accordance
with The Policy, Organisation and Rules
of the Scout Association
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charityname 3rd/5thLancingSeas Scout Group
Other name the charityuses
Registered charitynumber 1194984
Charity’s principal address 79-81 Manor Road
Lancing
West Sussex
BN15 0HG

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
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13
14
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18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (if any)
Alan Luke
Owen Thomas
Thomas Smith
Randall Erskine
Charlotte Street
Leanne Strotten
GuyLunn
AndyBingham 15/09/2024

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

AGM held 15[th] September 2024 79-81 Manor Road Lancing BN15 0HG

AGM Minutes

3[rd] /5[th] Lancing Sea Scouts AGM Meeting

Date: 20/09/2023 Time: 18:30 Location: Scout Hut

Attendees: Hazel Butler (Chair), Alan Luke (GSL), Owen Thomas (DGSL; Acting-Secretary), Guy Lunn (Treasurer), Cameron Baldock (District Commissioner), Heather Dilks (Beavers Section Leader), Jo Barnes (Cub Section Leader), Shaun Oliver (Scouts Section Leader), Andy Fellingham (Explorers Leader), Andy Bingham, Michael Hepworth, Trudy Walmsley, Emily Armitage, Charlotte Street, Michelle Kyte, Zac Luke, Victoria Spurgeon, Scott Wade, Nicole Wade, Karen Exell, Sam Exell, Katie Wastell, Emma Sinclair, Sam Lelliott, Nic Tsiringakis, Jamie Hull, Claire Thomas, Paul Thomas, Randy Erskine, Tom Smith,

Apologies: Leanne Strotten (Squirrels Section Leader)

Minutes

1) Welcome:

Hazel opened the meeting and welcomed the committee

2) Apologies for Absence:

Owen read that there was an apology from one person

3) Approval of Minutes from Annual General Meeting held 5[th] October 2022

Hazel read that the minutes have been reviewed by the Group’s then ‘Executive Committee’ now ‘Trustee Board’ at their first meeting since the previous AGM.

Hazel proposed that the minutes are therefore read and asked the Group Scout Council to agree that this was a true record of the meeting

Approval: Scott Wade approved, and Emma Sinclair seconded this

4) Governance Topics

Approval: Shaun Oliver approved, with Sam Lelliott seconding this

Approval: Jo Barnes approved, Nicole Wade seconded this

Approval: Katie Wastell approved, with Victoria Spurgeon seconding this

Hazel read ‘The Group Scout Council must agree the minimum number of people that must be present for Trustee Board meetings. The Charity Commission statement of goof practice is that the Trustee Board minimum should be set at one third of Trustee Board members plus one. The recommendation, passed down from Scout Headquarters, is to be discussed at the next Board meeting, however, The Group Scout Council is asked to approve this recommendation initially.’

Approval: Claire Thomas approved and Victoria Spurgeon seconded this

5) Review of the Previous Year

Hazel explained that all reports are available to access via QR code printed around the hut and on our website. Hazel then invited Alan to give his report/review of the year

Alan thanked everyone for being at the meeting and thanked all leaders, from Squirrels to Scouts, for their efforts this year Alan said that the success of the Group is clear and that this was down to everyone’s hard work as well as good management. Alan finally shared his highlights of the year with the 3[rd] /5[th] Jamboree Camp and Poland exchange camp at Brownsea Island (despite the weather) being mentioned.

Hazel thanked Alan

Hazel then explained that the Group accounts have been reviewed by an independent Examiner (Katie Wastell) with thanks, and then invited Guy to give his treasurers report.

Guy explained that this is the first year of the Group as a charity in its own right and reported the Group has swung from a surplus last year to a deficit this year – with this mainly being down to increased costs and increased spending on the maintenance of Group assets

Guy explained that the Group has several different pots of money to ensure funds don’t get mixed up – highlighted this it is good that there are money making posts such as Supeta and Streamside which are either covering their own costs or helping to fund the maintenance program.

Guy raised that the Group have lots of fundraising opportunities (including sponsorship events) coming up; Guy asked if people could please complete and return gift aid forms in order to get an extra 20% from HMRC. Guy explained if anyone wishes to see the approval papers or the accounts in full, he is happy to receive their email request and will give access to any paperwork they require.

Mole reminded those present of the use of easyfundraising to raise funds for the Group when making online purchases

Hazel thanked Guy

6) Making Appointments

Hazel explained that the Group Scout Council present should appoint a Trustee Board to ensure good governance for the charity over the next year

Hazel than handed the chair over to Alan

Approval: Tom Smith approved and Jamie Hull seconded this

Alan handed the chair over to Hazel

Approval: Claire Thomas approved this, Nicole Wade seconded.

Approval: Sam Lelliott approved and Randy Erskine seconded this

Approval: Nicole Wade approved with Tom Smith seconding this

Approval: Scott Wade approved, and Nic Tsiringakis seconded this

*[Leanne Strotten expressed an interest after the meeting – the Council were asked to give their approval to Leanne as well should she express an interest]

Approval: Victoria Spurgeon approved with Trudy Walmsley seconding this.

Approval: Nicole Wade approved this, and Claire Thomas seconded

7) AoB

8) Close of Meeting

Alan and Hazel thanked everyone for their time and the meeting was closed

Next AGM meeting scheduled for September

2024

GLV Report

It has once again been a successful and entertaining year with such a great group of Squirrels, Beavers, Cubs and Scouts! Each of you have learnt new skills, formed new friendships and made a difference in our local community. At our peak we had 87 young people registered in the Group, recording our highest intake of Squirrels since the section started 2 years ago! Our waiting list now sits at 83 young people (basically another Scout Group)! We will continue to look at ways in which we can increase our capacity, so more young people can experience the opportunities Scouting has to offer. Vital to this is having enough adult volunteers so that we can accept more young people – if you are interested in joining the team, please get in touch.

As you will hopefully be aware, being involved in Scouting is flexible, with different roles to suit individual time commitments. However, many of the things we do requires our adult volunteers to give hours of their time, all for free. Without the dedication of all our Leaders, Trustees, SUPETA Management and Crew, Skills Instructors and Helpers, we would be just another run of the mill Group. The growth in our leader numbers this year has been really encouraging, with 13 new Leaders and Helpers joining since our last AGM, with 70 adult volunteers now registered in our Scout Group. We have also made a huge improvement in volunteer training, with us soon to have four new wood badge holders from the last year. In addition to our Leaders, it is only right to highlight our parents, carers, and cake makers who continue to support us; your feedback and comments help us reflect on the positive impact our work is having on our young people. We would like to sincerely thank one and all for your involvement in our Scout Group, helping us to achieve and maintain the high standards we have here at 3[rd] /5[th] Lancing Sea Scout Group. We are not just a Scout Group; we are also a group of friends with the same aims, who support one another. We are a family of families.

This year has seen a lot of changes in the way Scouting is organised in the UK, and this has been multiplied by our internal efforts to modernise and strengthen our practices within the Group. It is the first year we have run with a Board of Trustees – this has seen us make vast improvements in ensuring we have all our legal obligations sorted and are organised in a way that will ensure the Group is on a sustainable footing going forward. We are disappointed to see our Chair, Hazel Butler, resign this year, along with a few other members of the Trustee Board, however we are pleased everyone will remain in the Group completing other roles with us. We have also set up a Group Safety Team, who will manage any safety concerns that are raised to it, ensuring we are safe to continue our exciting programme of activities. We aim to set up further teams and grow existing teams (like our fundraising team) over the course of the next year.

Our project to build a replacement Scout Hut continues to be delayed by the planning department, with us in constant discussion with them over several issues that continue to be laid before us. Despite this, we are confident that we are approaching the point in which we will soon be able to get permissions agreed. Once this has been done, we have a clear plan on how we are going to proceed, so hope to make more constant progress in the months following this decision.

The coming year will see more progress in many areas being made in the Group, as well as plans of a diary full of fundraising and social events, section specific camps, trips and tours, expanding water sessions to all sections and the return of another Group Weekend Camp on the horizon. As the old saying goes “did you make a living, or did you make a difference?” We believe everyone is making a difference which will linger on in our, and future Scouts, Cubs, Beavers and Squirrels memories forever.

Alan Luke and Owen Thomas

Co-Group Lead Volunteers 3[rd] /5[th] Lancing Sea Scout Group

Treasurers Report

2023 continued to be another very busy year financially for 3[rd] /5[th] with 8 camps across all sections including the annual Brownsea Island Scout camp, many fundraising events and the ever-popular bonfire night and Scout Aid all taking place throughout the year.

Through the support of family, friends and the local community, 2023 saw an increase in both donations and fundraising which remains as important as ever, especially as we were unable to raise grant funding to the same level as previous years.

Despite some costs increasing during the year and being able to tighten our belts on others, this has resulted in the group generating a small surplus for the year of £923.

Thanks to incredibly generous donations received from the community, the group were able to purchase an additional safety boat to add to our existing fleet which has been used extensively this past summer.

Supeta, Streamside campsite and the Scout Hut have all incurred considerable repair costs throughout the year which has meant that they have run at a loss this year, but with good planning and budgeting, hopefully we will be able to turn that around this coming year.

Whilst we await planning permission approval for the new Hut, we continue to patch up and make good until we can plan for the future. Hopefully this will be approved this coming year

The board of trustees continue to look for ways to make our income go as far as possible to allow the section leaders to be able to provide a full and varied programme of activities for your children, though at times this can be a hard juggling act.

The attached profit and loss account and balance sheet forming the groups accounts for the year to 31 March 2024 has been independently verified and approved as being correct. The trustees have an obligation to file the accounts with the Charities Commission by 31 January 2025, which will be done shortly.

Guy Lunn

Treasurer

treasurer@3rd5thlancingseascouts.org.uk

3rd15th LancirvJ Sea SC(￿15 Profit and Loss For the year ended 31 March 2024 ¢c￿t 2024 2023 Incorr 14.933 11498 11274 5.153 8.1 F￿drS 7.748 4.831 127D 15. 8.170 42 10.779 l.D10 ID.110 119 312 454 54 Direct Costs I￿1 781 1.847 11417 4.140 l.a37 IZEfJ D)5ts 3.154 21.122 76 37.1•4 i*rali¥e Co8ts duL%. n5peckns & lrfe r3ftoJ 167 148 C￿ar￿ & Waste ￿spOsal 195 2728 0275 3.042 519 5.574 Lryil fee5 1.872 (1.4031 15 4.718 12 210 115 4.375 Poswe. Fregrt& 175 185 IDJ5 19.5 & IriÉmot 1.371 (8.1351 2Q653 44623 24167 P8391

3rdlSlh Lancing Saa Scouls Proflt and L￿$ by CATEGORY Forth8 y￿9￿19￿ 31 March 2024 CAn￿. Cimpi-RN C4mPI. C￿p1. CampB. PortimTrth c&rnp CarnpB. C￿p1. Sco￿Hut stro•￿Ide Chn$1m CKkoo L4ncing Oth•r Scout Win1llt Wonthitsnd Fknght Gro ScrwtHut SupDI 1.3>) 74D 2.7 12.409 H7 i.JJ• 27D 127D M** 18v 1.782 Iljql •J DlrKICoi IP1 sn 2>) )75 2)0 )25 TJIF IJQ 107 415 8,1>7 SA 1DJq li,￿)

3r￿5th Lancing Sea Sctx Profit and Loss by SECTION For the year ended 31 March 2024 Gr(w T(tsl Income 13.1CI) 1.415 11310 14.933 12.498 2￿1 FuTrth5YVJ 1.1)) 4.438 2.177 4.831 140 2.410 1.845 21 3.1 10.118 71 119 Totsl 4131 $2 t9￿3 J2ffi•6 q454 Direct Costs 049 371 2.CÉ1 328 2t.t 2.413 3.154 Total te(4 Costs 975 1.1r4 3V71 24.106 27575 Administraiive Costs B•k Pa￿ pllrftwm fees 70 110 Canirg & Wasts tA'5P Lryal fEes 1.872 ScaVsaf*y kit 43 12 375 IOJ5 Tr•nw & Cwr5es Websrt• & lrnornot 27 16.1351 16.1351 3?.0￿ 26.653 IM17 1052

Balance Sheet As at 31 March 2024 3141¥.24 314lar-23 314lar.22 In. .518 164.459 .518 Jihlry5 J.518 47. 18.9421 15.7011 I￿4) .4e11 187 TXI 7) Tclal FIMed P65ets 20T2 Cznp SuF4Js x4f03 422 6.7 15x9 NE Buibj >xoJt 7424 1.&)7 Pr￿ BPA gF14 x 8568 2218 3.1 1.475 sirEan5th (￿47 e.o49 7.e14 8.431 156 10214 7Jl 46 194 10.742 9.378 <n7 10.336 25m2 751 41.613 .131 34.ly 11.41 .570 574 19.439) .131 480.574 37.

Squirrels is just about to celebrate their 2nd birthday and the fun just never ends for our drey! We've met many members of the community and plan to meet many more!

We've worked with a local Italian restaurant to raise funds for our local foodbank, we've litter picked at our beach and learnt about how harmful litter is for our planet.

Since the last AGM, 9 squirrels have moved up to beavers with our chief acorn award and have earnt many other badges along the way, along with the rest of the squirrels.

We have an action-packed term ahead of us and are excited to welcome a new leader to the drey. We are very lucky to have two wonderful young leaders, Darcee and Harrison.

Our waitlist remains very long but we will shortly be welcoming 6 new squirrels to join our fun, taking our numbers to 16.

Nutkin and the team

Nutkin – Squirrels Section Leader

Beavers have had another busy and exciting year. We currently have 19 Beavers and 4 leaders: Seagull, Puffin, Gannet and Josh. We have 2 other helpers who have joined us recently, Mark and Kayleigh. William has continued to give us fantastic support as a Young Leader.

We work hard but have great fun ticking off lots of sections of the Beaver badges. This includes evening sailing sessions on our group’s 42’ sailing yacht Supeta, archery evenings, pond dipping at Streamside, Emergency First Aid, making bird feeders, Treasure Hunts, walks and activities on the beach and the Downs and making forts for a Nerf War. We’ve learned about Burns Night, China and the Green Cross Code and done lots of cooking, craft and problem solving. We had a lovely evening visiting Lancing College Farm and learning about how they look after the animals and the land. Our Christmas party in December was held at Wild Wonderland the indoor play area in Lancing.

As usual we took part in the District parade for St George’s Day, and Lancing Remembrance Day Parade, before we which we helped to sell poppies and made our own wreath.

To raise money for the local Foodbank, last September we ran a very successful plant/cake/book sale which saw Beavers and their parents all supporting the cause which raised £361.00. We had lots of lovely comments from members of the public who came along to buy and the Beavers ticked off lots of sections for their Community Impact and cooking badge.

We continue to collect recycling for Recycling in Lancing and Sue came in to chat to us about how it all works. If any other sections would like to help, we collect milk bottle tops, Pringle tubes, cheese wrappers and toothbrushes, including the heads from electric ones.

Our older Beavers were invited to join in the annual District climbing event in February and in June we attended the amazing Go Beavers County event taking part in archery, water activities, grass sledging and clambering through a cave bus. This is our 5th year and is something we all really enjoy.

We went back to Littlehampton for our Beaver sleepover and lit and cooked on fires, put up and took down our own tents, went crabbing, bouldering, played wide games, threw axes and visited the Lifeboat station.

The Beaver leaders Seagull (Heather), Puffin (Trudy), Gannet (Nick) and Josh

It has been another busy and successful year for the Cubs!

We have handed out 394 challenge, staged and activity badges through our various activities (up 128 from last year!) and are delighted to have another 3 Cubs achieve the Chief Scout Silver Award, the highest award possible in the Cub section.

Autumn term saw us celebrating festivals and traditions including Halloween, Diwali and Christmas amongst evenings of archery, hiking and scouting skills of pioneering, first aid and navigation.

We were delighted to welcome Martyn to the Cub leadership team in January and his cub name is Hathi. We took on the Adur Youth Commissioner’s challenge in February to complete the central section of the Youth Shape award and the Cubs had a great time having a paper snowball fight sharing their thoughts and ideas on future programmes and ideas for the group.

March was our skateboarding sleepover, and we had a fantastic time with South Coast skateboarding. For many of the Cubs this was their first go on a skateboard and they all embraced it and did themselves proud as they persevered learning new tricks and skills.

In April, some of the Cubs joined the District at Hillside for a games evening and then in June we returned to Hillside with the District for the weekend District Cub Camp. This was Olympic themed, and the Cubs participated in various activities including sumo wrestling, equestrian, hammer and javelin, paper boat sailing and car park kayaking. We were surprised and delighted to achieve the most points across all 8 events and took 1[st] place for Greece, our adopted country for the weekend.

Chris (Baloo) completed his woods training in June and we celebrated this at the campfire at District camp with smoreos.

We are grateful to the various water teams who have run no water water evenings to build our nautical knowledge, kayaking and paddleboarding and trips on Supeta for us and we hope to increase these opportunities further next year.

As we head into the new Scouting year, we are looking forward to more fun and adventures including another district camp, a weekend camp and a sleepover or two, an activity day or two alongside our weekly meetings.

Jo Barnes (Akela)

Cub Team Leader

Well, it’s been an extremely busy year for the scout section but one which has formed many memories and stories to tell. So, were to start?

This time last year we had a water camp in Portsmouth, where we spent a Saturday doing paddle boarding and kayaking and then visiting the World War 1 and 2 Memorial in Southsea.

Towards the end of 2023 we did our usual Halloween evening, Poppy appeal and Remembrance parade. We then had to make adjustment for our usual November hike camp as Streamside was closed and the weather wasn’t on our side. However, we moved to the Hut and complete some badge work which included Navigators, cooking, first aid, digital citizen (we made Tik Tocs) and master of arms. We then finished 2023 off with our usual Christmas meal and awards night.

So, the year 2024 started and it started busy. We visited Worthing fire station, young leaders did the artist badge, we were scientists and entertainers. We had a camp in March, and it was nice to be back at streamside where we cooked dinner on an open fire, oh and breakfast too, did back to basic skills like first aid, pioneering, orienteering, hand, axe and knife skills and air rifle shooting.

Then came the summer term. As usual the weather made water session difficult, but we were able to get on the water for a few sessions. Paddle sports as usual were a hit, with many having the opportunity of using the paddleboards. Sailing this year has been difficult with strong winds playing havoc, however when we were able to sail, the sessions were amazing and we went out to sea a few times too.

In May we went to Hillside, which is the Adur Valley District site and as usual a hit with the scouts, as they made their own hammocks and shelters and slept in them overnight. All of them camped out which was fantastic. The weekend also consisted of orienteering, making smoors, team challenges and a game of rounders.

Also, in May we had the Royal Navy summer camp, where we had 6 scouts attend plus 3 explorers attending in Gosport. Over the half term week, they did many activities on land and on the water which included going on trips, doing STEM activities, sailing, power boating and paddle sports.

The summer term was finished off with a game of cricket at the manor where the scouts took on the young leaders and leaders- only one outcome, the leaders WON!

POLAND 2024

So now onto Poland 2024 which has been 2 and half year in planning. For those who are not aware, Adur is twinned with Zywiec which is town in Poland. The 3rd 5th Lancing have been twinning with the scouts of Zywiec for 16 years, when the first camp happened in 2008. The process works every three to four years when we host the Zywiec scouts and we then return to Poland the following year, and the planning overall taking 2 and half year.

So last year, we hosted the Zywiec scout for 11 days, 6 days spent at a very wet and windy Brownsea Island and then 5 days at streamside, going on trips and onsite activities.

The process for us returning to Poland started November 2023 when we selected the scouts and young leaders to attend. We decided on the 23 along with myself picking 4 leaders back in 2022. We met with the parents to explain about Poland and the build-up began.

We had a team building session in February, where we designed the camp scarf, the camp badge and thought about what gifts we would take out with us. We also introduced the scouts to some traditional Polish food.

Then we had an amazing 24 hours back in April. As a team, we took part in a 24-hour challenge of cycling, walking and rowing to Poland which was around 1040 miles. Well Scouts and Leaders smashed it. We then decided to cycle further on and did over 1600 miles and raised over £1500. This was a extremely proud moment for myself as a scout leader.

We when did a camp in June, which again due to the weather had to be moved from Stanford campsite in Crawley to Streamside. The weekend was used to get the scouts ready for Poland, so planning what kit was needed, learning skills were needed being on camp in Poland, have Polish meals and food all weekend, and giving an idea of a Polish scout campfire, finished of by singing and dancing.

Then on to final hurdle before going, in July we had a morning with some of the scouts making the camp gift for the Zywiec scouts and leaders. Then 2 days before, getting their casual uniform and camp scarfs.

And then 2am on Friday 2nd August and trying to function and knowing I had to get 23 young people and 4 leaders through Gatwick airport- well it was a breeze, and they were so fantastic and responsible.

The camp was different to other past camps as we moved from Zywiec and camp at a scout site in Kostkowic. The theme of the camp was around the world visiting different countries which included England, Poland, Japan, Greece, Australia, India and many more. Each day activities were based on the country we visited. We also had 3 trips out while on camp which included visiting an ostrich farm, rock climbing at camel rocks and visiting Krakow, which we made a traditional bread and went to an aqua parkwhere Scott and I were kids again. Throughout camp, we danced a lot, sung our hearts out, guarded the flag throughout every night as well as the leaders having some fun at the Polish leader expense too. Before flying home, went to a high ropes park. The night before we came home, we exchanged gift and scarf were swapped.

In the next few weeks we will be showing our camp video, having a debrief and celebrating what was a true unforgettable trip it was.

Just on Poland, I want to say thank you to the parents for their continued support and the scout section leaders who might not have gone to Poland but still supported the trip which includes the Home Contact team of Claire and Nicole. And to Scott, Abbie, Jamie and Owen, for being part of the team to pull off another Poland adventure and the young leaders of Sydney, Fin and Levi who came into their own while on camp. The Zywiec leaders for being fantastic hosts and most importantly, Julia who has been my partner in crime, in bring all of this together in relation to the twinning between the 2 groups, to continue our scouting adventures over the last two year but also into the future.

……… overall, it has been another unforgettable year, it keeps becoming a recuring thing. The rest of the 2024 year will be similar to past years with the Poppy appeal, remembrance parade and our year end of year meal and awards. We also have two camps planned in one being based in Hampshire, which will consist of sailing and paddleboarding and a hike camp at streamside.

Into 2025, we have made the decision to change summer camp and going somewhere different which isn’t Brownsea Island. We are planning on going to another Island but, it closer to home by Visiting the Isle of Wight. We haven’t done anything like this before so it will be new for us all, and also having Zak as our tour guide. We will continue to do badge work, may water activities in the warmer months, however it will be a sort of quieter year for the scout section in 2025.

In the 14 years I’ve been scout leader, you can’t do it without having a team behind you supporting in all the planning, running sessions, camps and all the other stuff the scout section leaders do, and we do a lot. So, with that a massive thank you to the following leaders, helpers and young leaders for all your help over the last year, Chris, Abbie, Kieran, Jamie, Owen, Alan, Paul, Zak, Ethan, Tom, Randy, Steve, Phillip, Ian, Sydney, Fin, Levi, Lucy, Mark, Micheal, Andy Bingham, Andy Fellingham, Cameron and Nicole. Of course,

there are a few people who need an extra thank you as they do go the extra mile for the section. Claire who does all our scout finances and money side of things. And my trusted lieutenants (LOL) in Scott who keeps me out of trouble and Vicky, who leads with the RN camps, but both run the sessions when I’m not around or elsewhere. I’m sorry if I missed anyone.

Lastly without them, the scouts. It been a busy and crazy year. We as leaders wouldn’t do scouts if it wasn’t for you guys, so from us thanks you.

And remember

It’s not a problem, it’s a challenge. Adventure, making memories.

Mole

Scout Leader

Fundraising Report

This year the Fundraising Team has organised or helped with the running of a number of events including Scout Aid, Halloween Disco, Bonfire night, the Poppy Appeal, Winter Wonderland, Scouts’ 24 Hour Challenge to Poland, Green Fingered Scouts (Get us to Poland), and a jumble sale, collectively raising thousands of pounds towards Group projects, the Scout Section’s trip to Poland, and for the national Poppy Appeal. Thank you to all the members of the Fundraising Team for your efforts this year; they are greatly appreciated by all in the Group!

For the coming year, the group are looking to grow their team of 7, to include more parents and carers in supporting our wonderful Group. The team are looking for people with a range of skills to help with the organisation of fundraising and social events, as well as completing grant applications for Group projects that will directly benefit our young people. The Team usually meet once every few months, depending on upcoming events, with meetings being relaxed, informal and potentially with something alcoholic to hand. So, if you are able to help regularly or every so often at events, the team would love to hear from you.

For now, please contact gsl@3rd5thlancingseascouts.org.uk , and we will get you in contact with the fundraising team (email for them to follow).

Potential projects for fundraising this year include:

Fundraising, successful grant applications, donations and hires are essential to keeping the Group running. Without them, we would make significant losses each year, with termly subscriptions being insufficient to cover our expenses. Therefore, without everyone’s help, be that by joining our fundraising team or attending our events, we would have to significantly increase subscriptions, something we are fighting to resist given the current economic climate.

At time of writing, a calendar of fundraising events will be announced shortly. Please support by promoting our events and attending when able. We hope to see you and your family at our next event soon!

Many thanks,

Owen (on behalf of the Fundraising Team)

Leanne Strotten, Katie Wastell, Chloe Barter, Sam Lelliott, Laura Hallett, Hazel Butler, Tom Smith

Streamside Report

Royal Navy Report

This year has seen a big step forward for Royal Navy (RN) Sea Scouting with the return of Royal Navy Camps on a Naval Establishment at HMS Sultan in Gosport.

This year I have taken up an active role within the RN ALNSASU Team, I will also be attending and representing the RN and 3rd&5th Lancing aboard HMS Queen Elizabeth at the end of September.

We have had 12 people this year do water permit training across paddleboards, kayaks and canoes thanks to funding from the Royal Navy, 4 will continue to do a second part of training for instructors all funded again by the Royal Navy.

We have applied for the RN Admiralty Grant this year to provide extra kit needed for the Young People and to make some upgrades to the Yellow Peril. I'm hopeful for the full amount of £2500.

This year we have had 8 Scouts and 4 Explorers attend the Summer Camp in May 2024. They took part in a range of activities from sailing and kayaking to paddle boarding and canoeing, mountain biking and STEM based activities around coding lego.

These camps give our Young People and Leaders the opportunity to do activities and mix with Scouts and Leaders from all over the UK and make friends and network connections within the scouting community.

We have a multisport weekend this weekend and have 8 Scouts and 2 Explorers and 3 leaders attending to take part in various sports to see who can win the Medals, fingers crossed we bring one home.

There is an upcoming camp in October 2024 half term and we have 3 Explorers attending, this will be another activity filled week with plenty of down time for them to relax and mix with other Explorers forging these friendships to take Explorers to the next section of Networking once they reach 18.

I will start looking at the scouts aged 11-13 that wish to attend camp in May 2025 as it grows more popular among our Young People.

The team at ALNSASU are hopeful that a replacement ship is in the pipeline and that will eventually see the return of the camps aboard a Naval Ship like it was on HMS Bristol.

Vicky Spurgeon Section Volunteer ALNSASU Managment Team Member

Supeta Report

This year has been another tremendous success building upon previous year’s activities. It is looking that the 1000+ number of young people taken out in 2022 – 2023 is going to be exceeded for 2024! For this, 3[rd] /5[th] Lancing Sea Scout Group should be justly proud!

As well as being recognised by local and national organisations, Supeta also played host to the Prime Minister on a private visit supported by Shoreham Port Authority. This was not a political visit and the Prime Minister, who was a Scout and camped on Brownsea Island, was piped aboard. He sat down in the saloon and talked to our Scouts about camping and past activities. Something that I am sure they will remember.

Troops from all over the county and as far as Kent, like to go away for the weekend travelling down to the Solent or Newhaven. Learning new skills and becoming excellent crew members all working together.

SUPETA even has Cub Camps happening onboard. So popular that had to bring in an additional yacht for accommodation spliting the pack into groups going out sailing while others visited the lifeboat station and other activities.

Unlike any of the other few Scout yachts nationwide, we operate on a different model. They just do trips of a few days or longer which is very different to SUPETA. We want as many young people as possible to experience and enjoy our yacht so welcome, Squirrels, Beavers, Cubs, Scouts and Explorers for trips as short of an hour or as long as wanted often sleeping onboard.

We are fortunate to have excellent Skippers and Mates backed up by a small dedicated support team who must be thanked for their hard work. Douglas Taylor in particular must be mentioned and gratefully thanked as he tirelessly works promoting SUPETA on social media, taking bookings, organising crew as well as being a Mate. Also wish to thank the parents that came along to Sussex Yacht Club and helped by doing work on SUPETA. Due to the overall lack of help, she was much later getting back in the waters ready to serve our young people. Hopefully see more when she comes out early next year. Thank you

Tom Smith

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the trustees 3RD15TH Lancing Sea Scout Group On accounts for the year ended 31 March 2024 Charity no (if any} 1194984 Set out on pages 1to4 I report to the trustees on my examination of the accounts of the above charity {"Ihe Trust") for the year ended 3110312024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of Ihe accounts in accordance with the requirements of the Charities Act 2011 I'the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151{b) of the Act. Independent I examiner's statement Delete I l rf not applicable. I have complet8d my examination. I conf irm that no material matters have come lo my attention in connection with the examination (other than that disclosed below ') which gives me cause lo believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not com ply with the applicable requirements concerning the form and content of accounts set oul in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: WO %-* Name., Christopher Howells Relevant professional qualifi¢ation(sl or body ACCA IER Oct 2018

lif any): Address: 29 Clarke Avenue Hove BN3 8GA Section B Disclosure Only complete if the exam iner needs to highlight malerial matters of concern (see CC32, Independent exam ination of charity accounts.. dir8clions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018