CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 29 June 2021 Period start date To 31 March 2022 Period end date Charity name: 3rd15th Lancing Sea Scout Group Charity registration number:1194984 Objectives and Activities SORP refererKe P8ra1.17 Summary of the purposes of the charity as set out in its overnin document Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Slalement confirming whether the trustees have had regard lo the guidance issued by the Charity Commission on public benefit The purpose of the charity is that of a unit of the Scout Association Par8 1.173n The charity exists for the benefit of the Beavers, Cubs and Scouts of the group by managing its assets to provide a fulfilling program of activities for its members Par8 1.18 The tru$tees have had regard to the guldance issued by the Charity Commission on public benefit Additlonal information {optionall You ma choose to include further statements where relevanl about.. SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 138 Contribution made by volunteers Other Achievements and Performance SORP ref8rence The charity continues to support the young people of the group by providing a varied programme of activities throughout all sections of the group. Summary ofthe main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Full details provided in the 2022 AGM package of documents Additional information loptionall You ma choose to include further slatements where relevant about.. Achievements against objectives sel Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performan against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the eriod Statement explaining the policy for holding reserves stating why they are held Para 1.21 The group was successfully able to maintain a surplus of income over ex enditure The group executive considers the level of reserves to enable it to fulfil its obligations and maintain its assets to be ade uate for its ur oses £529,834 NIA P8ra 1 22 Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1 22 Para 1 22 Para 1.24 None Para 1.23 None Additional information loptionall You ma choose to include further slalements where relevant about.. The group main source of funds are membership subs, donations and both general and spe¢ifi¢ fundraising. The group has recently been able to obtain grant funding for specific projects The charity's principal sources of funds {in¢luding any fundraising) Par8 1.47 The group does not hold sufficient funds to invest in longer term, potentially volatile investments. The group has therefore adopted a low risk strategy for the investment of Its funds. All funds are held in High Street bank accounts and a small cash float for events The group executive committee has identified the major risks to which they believe the group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern as: Inveslmenl policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Damage to the buildings and property and equipment. The group would request the use of buildings, property and equipment from neighbouring organisation$ such as the church. community centre and other Scout groups. Similar reciprocal arrangement exist with these organisations. The group has suff icient buildings and contents insurance in place to mitigate agalnst permanent loss. Injury to leaders, helpers and supporters. The group through the capitation fees contributes to the Scout Association'$ national accident insurance poli¢y. Risk assessments are undertaken before all activities. Reduced income form fundraising. The group is primarily reliant upon income from subscriptions and fundraising. The group does not hold considerable reserves to ensure the continuity of activities should there be a major reduction in income. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an una¢¢eptsble level, then there would be a contraction, consolidation or closure of a section. In the worst case scenario, the complete Closure of the group, however, we would mitigate against this by co-opting members for the group from within the district. The group has in place a system of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, and comprehensive insurance policies to ensure that insurable risks are covered. Other Structure, Governance and Management Description of charity's trusts.. Type of governing document Para 1.25 The groups governing documents are those of the Scout Association. They consist of a Royal Charter. which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association The group Is a trust established under Its rules whi¢h are common to all Scouts How is the charity constituted? l i g iininoc)rporated ,-i%soLialion. CIO) Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entrtled to appoint one or more trustees Para 1.25 Para 1.25 The trustees are appointed In accordance with the Poli¢y, Organlsation and Rules of the Scout Association Addltional information {optional) You ma choose to include further statements where relevant about.. Policies and procedures adopted for the induction and training of Iruslees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Pafa 1.51 Other Reference and Administrative details Charit name other name the chari uses islered charil number Charity's principal address 3rd15lh Lancin Sea Scout Grou 1194984 79-81 Manor Road Lancing West Sussex BN15 OHG Names of the charity trustees who manage the charity Dates a¢ted if not for whole ear Trustee name Office lif any) Name of person lor body) entitlèd toa oint trustee ifan Alan Luke Group Scout Leader From 2910612021 Tom Smith From 2910612021 Randall Erskine From 2910612021 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Dlre¢toi name ortwasa roved Name of trustees holding title to property belonging lo the charity Trustee name Dates acted if not for whole ear Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity s own assets Additional information (optional) Names and addresses of advisers (Optional infomiatlonl Type of Name Address adviser Name of chief executive or names of senior stsff members (Optional infomiation} Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charlty,'s trustees Signaturelsl Full namels) Position leg Secretary, Chair, etc) Alan Luke Tom Smith Group Scout Leader é(L- Date 0511012022 AGM held 5[th] October 2022 Scout Hut Manor Road Lancing BN15 0HG 1 ## GSL Report What can you say once again we had a very successful and entertaining year with such a great bunch of Beavers, Cubs and Scouts and now Squirrels’. This is all due to the dedication and commitment of all the leaders, helpers, parents and cake makers who without their input we would be just another run of the mill Group. We are not just a Scout Group; we are also a group of friends with the same aims and as and when required support each other. As you are all aware being involved in Scouting means you give up vast amounts of your own personal and family time all for free together with all the required training required to be a warranted Leader. As you may be aware given all the above it is not just a couple of hours on Squirrels, Beaver, Cub, Scouts or Executive meeting nights. These many hours, days and weeks is time is freely given for no financial reward but to give the kids an experience of all that Scouting stands for, whether it is in the hut, on camp or on the water, at a time in their lives we trust they will never forget. I would personally like to sincerely thank one and all for your involvement with our Scout Group and particularly the parents for all your support in maintaining the high standards we wish to achieve here at 3[rd] /5[th] Lancing Sea Scouts. The replace Scout hut is now ready for a Planning application to be submitted and hopefully approved. The history of our hut, as I understand it, is that it was a first word war army hut at Shoreham Fort and then moved to its present location for the use of St James Church as their Church Hall until the new North Lancing School was completed and the old school then used as the Church Hall. Once Planning permission has been secured, we can then approach various companies to sponsor our proposed new Scout Hut which will cost about £600,000 to build and fit out to our requirements. Congratulations to four of our Scouts/Explores going to South Korea for the Scout Jamboree have a amazing time and do not go too far North!! Also massive thanks to Tom [Capt Chaos] for getting our yacht Supeta up and running to the approved standard that allows the Yacht to be used by all from the youngest Scouts to Network Scouts and non-affiliated persons for a donation to the running of the Yacht and Group funds. Also, a huge thank you to all the Leaders, Mole and crew for all their input in supervising the Scouts, Cubs and beavers and soon Squirrels on the water for the safe tuition for sailing and paddle boarding at Shoreham Yacht Club. Also, a huge thank you to Scott, Jamie and crew at Cuckoos Corner, teaching the Scouts to paddle both kayaks and canoes again in a safe and professional way and whatever the tide. A massive thank you to all at Shoreham Yacht Club for allowing us to use their facilities, thanks. I apologise if I have missed any one out, but I thank you to. As the old saying goes “did you make a living, or did you make a difference?” I believe we are all making a difference which will linger on in our and the past and present Scouts, Cubs & Beavers memories for ever. Alan [Skip, Tashmeister] your GSL 2 September saw the launch of our brand-new section in 3[rd] 5[th] Lancing which was Squirrels. The Squirrel section is for young members ages 4-5 and the feeder group for Beavers Leanne Strotten is the Squirrels leader and is assisted by Claire, Evie and Zak with 3 young leaders in Sydney, Taylor and Aiden, Meeting on a Thursday between 4:30-5:30. So far since starting the Squirrels have been making mini scarecrows and have been out for a scarecrow walk in North Lancing, made rice crispy cakes and have done plenty of games. They are writing a song just for the Squirrel section. Coming up, the Squirrels will be having an evening at Streamside toasting some marshmallows, doing their first remembrance parade, and working on their first badge. Everyone at 3[rd] 5[th] would officially like to welcome the new Squirrels and the leaders to the groups and look forward to seeing them go through the group. ## Mole on behalf of the Squirrel leader Leanne and the leaders 3 The Beavers have had lots of fun in the last year. We had a great time on Supeta, 3 rd /5 th ’s yacht, cruising in the harbour basin in the daylight and at night. Our oldest Beavers spent a morning at the District climbing wall event and we had a long but fabulous day at Go Beavers at Blackland Farm with Beavers from across the County, taking part in archery, water activities, grass sledging and clambering through a cave bus. We’ve celebrated Burns Night, had keep fit sessions, learnt about Japan and also what to do in an emergency and how to use the recovery position and basic first aid. Littlehampton was the destination for our sleepover, using the tents we’d bought with the money Recycling in Lancing donated to us. The weather was glorious, and we walked to the beach, visiting the RNLI station on the way, and built sandcastles and paddled in the sea. Andy Fellingham, our Explorer Leader, kindly came over and ran a session on the climbing wall in the hall. We ended last term with a Jubilee / end of term tea party. A big part of our ethos is to raise awareness of how we can help the world and locality by recycling. Every week the Beavers bring in and sort specific recyclable material which we are then able to pass on to Recycling in Lancing, who donate some of the funds raised to us. We collect print cartridges and milk bottle tops and send them off to be recycled. We also work with Keep Lancing Lovely and earlier this year made a 15 metre bottle top chain which we added to Lancing’s 105- metre chain. Abbie and Robert, our Young Leaders who became adult Leaders with us, have both now left for university. We wish them well and thank them for the years they have been with us – we will all miss you. We have Josh and William as our Young Leaders now, and they are proving to be just as cheery, helpful and good at running games and activities. And finally welcome to Terry who has just joined us as a Leader and is starting his training this term. You are joining the best Beaver group there is! ## The Beaver leaders ## Seagull (Heather), Trudy (Puffin), Gannet (Nick) 4 In the last year we are delighted to have had 9 Cubs achieve the Chief Scout silver award, the highest award a Cub can achieve. This last year has been very busy. We have handed out 271 challenge, staged and activity badges through our various activities. This included: fire laying and lighting skills, various cooking and baking challenges, celebrated Diwali, attended both St George's and Remembrance Parade. We have learned map reading skills and tested them on walks including a penny Hike, from Shoreham Fort and upto the Trig Point. We have undertaken bike maintenance and cycled nearly to Bramber. We are also grateful to the water instructors who have run no water water evenings, sailing, kayaking and paddleboarding sessions for us. We would also like to thank parents and friends of the group who have facilitated martial art evenings and recently a visit to A2B Heli Maintenance at Shoreham Airport. We have held a Cub section camp and Jo was awarded her Nights Away permit and Chris has achieved his archery permit, which we have been making use of in our meetings and at camp. Jo and Chris will also complete their Section and Assistant section leader training on 15th October to achieve their Woods badges. ## Akela – Cub Leader 5 The Scout section has had another awesome year with many camps and lots of water sessions taking place. We finished 2021 of with a camp in November at Streamside, where the theme was back to basic skills which included cooking on open fires, doing hand axe and knife, pioneering, and orienteering and air rifle shooting. This was then followed by a wide game and quiz night. 2022 started off with our rearranged Scout dinner and awards night but then after, we worked on many badges from cooking, navigators, media relation and science night. We also went for a visit to St James the Less church and had a winter camp at Streamside, doing many different activities to gain lots of badges. The summer term kicked off with another camp, this time at the Adur district site of Hillside. Over the weekend we cooked breakfast on an open fire, built shelters, played team games (Scouts vs leaders) cooked pizza and toasted marshmallow in the evening. For the rest of the summer term, it was mainly sailing and kayaking which the Scouts improving their skills in both activities. Then it was Brownsea Island summer camp. We had the weather on our side with high temperatures and no one getting sun burnt. The week on Brownsea consisted of lots of sailing, paddle boarding, yachting on Supeta, kayaking, powerboating, canoeing, trip too Poole, camp court and walking around the island. Every day was spent with everyone on the water for a good 8-10 hours a day and we even got Skip out on Fosters. Currently in the Autumn term, we have already had our Brownsea presentation evening, getting ready for Scout aid (badge work towards community impact stages). We just had a camp at Streamside, where we did fire lighting and cooking on open fires, we kayaked up to the Kings Head pub, had a trip in the minibus, movie night and did air rifle shooting. Unfortunately, we had quite a bit of rain too but that didn’t dampen the mood. Coming up, we have a lot of activities and camp planned over the next year. We will be visiting the RNLI in two weeks time, remembrance parade and a hike camp in November and finishing the year off with our usual quiz night and scout dinner and awards night. Brownsea is also booked for 2023. As well as earning lots of badges over the last year, the Scout section have been raising funds for the international exchange camp with the Zywiec Scouts from Poland, who are due to camp with us in 2023 and we will be returning in 2024. So far, they have raised over £6000 as a section plus also raising funds for the groups, the new build project and for 2 national charities in SANDs and British heart foundation. Lastly a note from myself. The Scouts have been fantastic over the last year with all their hard work, working towards badges, raising money, and learning lots of new scouting and life skills. They have been a privilege to have, and I look forward to many more adventures in the coming future. Also, a BIG THANK YOU to my team of leaders, too many too name but they all know who they are. They haven’t just helped out on Friday nights, they also do many other roles in the group like fixing trailers and boats, helping with fundraising, looking after the hut, Cuckoos corner and Streamside, help on camps, work parties, paperwork, listen to me ranting, etc. Like I always say, I am the face at the front, but I have an awesome team of leaders and Scouts behind me. ## Mole- Scout Leader 6 ## Fundraising Report Due to covid we were not able to do any fundraising for nearly 2 years, however the group with the support of its volunteers and parents, ensured the group had funds to continue through lockdown and getting back to normal. And we really have crammed in a lot of fundraising events in the last year. Who could forget bonfire night last year when we welcome pretty much most of lancing to our little old hut. It was extremely busy that night and kicked started our fundraising in a really positive way. Overall, the event raised £1200 which was split between the Jamboree guys, Poland, and group. Breakfast with Santa was a new event which we held and again we welcomed many new faces from the community of lancing. We had two mornings, which again our little old hut was full to capacity. Santa and Mrs Claus said they enjoyed themselves so much they would do it all over again. The event raised between £700-£800 and went towards the scouts Poland trip. We had a Christmas raffle to finish of 2021 making around £200 which went towards the group/ new build. However, the best fundraising we did as a group was standing out in lancing, doing the poppy appeal. Two Saturday mornings in November, proudly standing in full uniform, we raised just short of £1300. This made myself and the rest of the leaders in the group extremely proud of all the young members who gave up some time to collect for poppy appeal. Debbie Bridle who oversees the poppy appeal for Adur was very emotional but grateful for the amazing efforts our group put in, and we already said we will do it again in 2022. 2022 first fundraising event was race night which was slightly quieter than normal but did bring in some much need funds for Poland and the group and so did quiz night back in May. Beavers continued to do their recycling and bring in funds for the group too. Beavers had a fantastic jumble sale last weekend make an amazing £313 and have decided to do another event before the end of the year. The events kept going with The Great Scout Bake Off, where the scouts hosted afternoon tea. However, I can’t remember how much we raised. Lastly, we had Scout Aid a couple of weekends ago and we decided to change it up and put the event on earlier which made a huge difference. We had many new young faces come along and the bouncy castle was definitely a hit. The event made after lot of spend, between £650-£700. We do have a couple of events left this year so remember 4th November- bonfire night 3rd and 4th December- breakfast with Santa. Lastly a massive thanks you to everyone how has help me with the fundraising this year. To finish off, Debs Parsons has kindly offered to become a fundraiser for the group. ## Mole 7 ## Streamside Report 2022 was a very busy time, including our own sections, from Scouts, Cubs and Beavers and soon Squirrels. Outside groups include Cub packs, Beaver Colony’s, a range of Scout and Explorer Groups, Guide Units, Brownie packs DOE participants, Lancing college, Schools , District Scout Events from outside Adur together with various School visits, Church Groups, Environmental Groups and Trefoil Groups to name but a few from all over the Country. They all have found using Streamside an amazing experience for the young people. Feedback from the various groups using Streamside is amazing and feels so lucky for the children to have such a wonderful opportunity in such a beautiful site. We also host the Brighton Russian School for a couple of weeks.. So as you can see Streamside is helping bring children to the country side in this wonderful Nation Park. 2023 is shaping up to be another successful year with bookings starting to come in from various groups new to Streamside are already booked in. What is very gratifying is the feed-back from the groups using Streamside, verbal and written, thanking us for the professional and friendly way Streamside is presented and managed and that nothing is too much trouble. We are looking to remove the existing shower room early next year and relocate it in the existing disabled toilet thereby enlarging the galley and provide the required ventilation should we ever replace the new cooker with a commercial cooker in the future. A huge thank you to Jamie and his dad for sorting out all the lights inside and out to updating the old lighting to LED which are more environmentally friendly and cost less to run! The successful management that allows Streamside to go from strength to strength is due to the dedication of the 3rd/5th leaders, from the hands on practical side to the looking after the purse strings and getting the books in a proper order, many thanks to Guy for all his time spent sorting things out thank you. Streamside is an ongoing asset to our group and has built up a great rapport with its users and 3rd/5th; long may this remain and be enhanced. All the best ## Alan ake Skip/Tash 8 ## Supeta Report Supeta is one of 3[rd] / 5[th] Lancing’s marvellous facilities offering young people rare and exciting opportunities to sail on an ocean going blue water yacht. This is the first full operating year from after the COVID pandemic and what a year it has been. Her home port is as you know Shoreham Harbour and now known as one of the most well used yachts sailing in and out. You often hear people read out our name written along the side so 3[rd] / 5[th] gets very well publicised. As well as our own Scouts we have taken out around 500 in this past year from many Scout and Guide groups. These have come from as far away as Derby and at times have sailed to places such as Littlehampton and then changed crews to return. Also had a number of VIP visits to see her for themselves. While talking about Littlehampton, unfortunately the engine catastrophically failed and SUPETA had to be towed back from there to Shoreham. My thanks to the crew of the fishing boat “Our Julia” for doing this for nothing. The failure was caused because the engine, although new, had not been run for many years and corrosion had affected some parts. A very unusual situation! The engine has now been replaced by a fully overhauled one and my thanks to one of the parents – Pete Barker, for doing this, He is a HGV mechanic and made a superb job assisted by Doug Taylor. It now purrs like a kitten and starts almost just by looking at it. SUPETA has a superb adult crew and has taken the young people to many locations along the coast often staying overnight. But on route they steer the yacht, not the adults, they get the sails out and adjust and they raise the anchor chanting “Heave Ho” as they do. She has taken youngsters to Newhaven, Littlehampton, Cowes, Portsmouth, Gosport, Yarmouth, Poole and Swanage. At times staying onboard overnight and visiting where we are berthed. Supeta can sleep 12 and many young folk like to sleep outside on the decks. To this end we had a thing called a Boom Tent made and covers the large enclosed cockpit area which can sleep 3. It looks like an old traditional Scout Ridge Tent and goes over the yacht main mast boom. Then is pulled out secured by straps to the handrails. However, for a bit of fun we ask the Scouts to put the sea pegs into the water to hold it. The look on their faces is quite amazing. A bit like being asked for a “Long Weight or Sky Hooks”. Having asked them to get the sea pegs out of the store they come back saying that they cannot find them. Looking puzzled suggest that they pop up to the Marina Office and ask for some. A phone call to the Office so they can play along is made. The comments and looks on the youngsters faces when realise it is all a joke has got to be seen! Recently the Sussex Masons kindly paid for a new navigation electronics fit and also outboard for the dinghy. An expensive upgrade but well worth it. A new GPS combined display is fitted above the main compass which whoever is steering can see charts, radar and many other things. Likewise, a large teaching repeater in the cabin so can show Scouts exactly where we are heading and things to avoid. Parents may not be aware but SUPETA has an Automatic Identification System which tracking device so they can see at anytime where she is. Handy when deciding to go and pick youngsters up. If you download the free ‘Vessel Finder’ App, can just enter SUPETA and you can see her on your mobile phone. Supeta is manned by a very supportive adult team and do a lot of work to keep her shipshape and safe for our young people. If anyone else wants to volunteer in any capacity, you are most welcome. The future looks very bright for Scouting onboard SUPETA. My thanks to all. Tom Smith 9 ## Treasurers Report Please see the attached profit and loss account and balance sheet forming the group accounts for the year ended 31 March 2022. These have been independently verified and signed as correct. Thanks to Tom Smith, the group became a registered charity [no. 1194984] in its own right in June 2021, and will be filing accounts with the Charities Commission for the period 1 July 2021 to 31 March 2022, to comply with our statutory obligations. Having originally agreeing to become the treasurer of Supeta last summer, it quickly became apparent that previous treasurer Debbie Dyson wished to step down as the group treasurer. I agreed to take the baton from Debbie to ensure continuity. I would like to thank Debbie for her hard work in keeping everything in check! I am delighted to confirm that the group as a whole was able to record a surplus for the year of £11,441, but this has in part been due to some considerable support from Adur District Councils generous grants that were available throughout lockdowns. This allowed the group to continue to provide a full program of activities for the children within the sections without needing to increase subs, but will obviously not continue into 2022 and onwards. Without the continued support of parents, friends and family in attending our fundraising events, we would have no choice but to increase subs, which have remained at the same level for several years. We are now registered with HMRC and have been able to submit our first claims to Gift Aid shortly into the new year. I know I have been pestering parents to complete Gift Aid forms, but if you haven’t completed one, please ask your section leader for a form to complete. It is free money for the group, with no outlay! Streamside continues to generate a small surplus from hires, and thanks to the grants from ADC has allowed us to embark of a series of refurbishment works to ensure that the facilities are the best that they can be. Supeta was thankfully able to enter full service last autumn, providing a fantastic resource to our own group and those that have enjoyed trips out on her. We all hope that this time next year, Supeta will be self funding, and able to cover its running costs from hires alone. The scout hut continues to incur significant costs as it requires constant maintenance to provide a safe environment to all those that use it, in no small part due to our subterranean friends, the badgers. Thanks to various fundraising, including Recycling in Lancing, we are now in a position to submit a planning application to rebuild. Whilst at times it can be difficult to balance the needs of the group, we always need to ensure sufficient funds are held for those unexpected ‘rainy days’. However, it is always my intention to ensure that group flourishes, by not saying no too often! ## Guy Lunn 10 ## **Profit and Loss** ## 3rd/5th Lancing Sea Scouts For the 9 months ended 31 March 2022 |2022|| |---|---| |**Account**|**Jul 2021-Mar 2022**| |**Income**|| |Campincome|7,946| |Donations|5,447| |Fundraising|7,397| |Gift Aid|1,119| |Grants|8,206| |Hires|4,099| |Interest Income|23| |Other Income|312| |Subs|6,031| |Uniform contribution/sales|48| |**Total Income**|**40,628**| |**Direct Costs**|| |Activity programme costs|828| |Badges/uniform etc|1,507| |Campcosts|12,549| |Capitation|3,105| |Fundraisingcosts|2,098| |**Total Direct Costs**|**20,087**| ## **Overhead Costs** |**Overhead Costs**|| |---|---| |Advertising& Marketing|35| |Annual dues,inspections & life raft costs|827| |Bank and Paymentplatform fees|112| |Boat fuel|138| |Charitable donations|555| |Cleaning& Waste Disposal|125| |Depreciation Expense|2,095| |Insurance|4,466| |Light,Power,Heating|(1,952)| |Medical|73| |Mooring,canal & boat storage costs|3,956| |Printing,Stationery& Postage|117| |Rates|235| |Repairs & Maintenance|7,252| |Training& Courses|382| |Website & Internet|1,368| |**Total Overhead Costs**|**19,785**| |**Surplus**|**756**| 11 ## **Balance Sheet** ## 3rd/5th Lancing Sea Scouts As at 31 March 2022 |**Balance Sheet**
3rd/5th Lancing Sea Scouts
As at 31 March 2022|**Balance Sheet**
3rd/5th Lancing Sea Scouts
As at 31 March 2022|| |---|---|---| |**Account**||**31 Mar 2022**| |**Fixed Assets**||| ||**Tangible Assets**|| ||Boats and boatingequipment|160,997| ||Buildings|280,518| ||Computer Equipment|202| |||46,904| |||**488,620**| ||**Cash at bank and in hand**|**40,256**| ||Debtors|5,494| |||6,199| |||**51,949**| ||Accruals|958| |||9,378| |||**10,336**| ||**Net Current Assets(Liabilities)**|**41,613**| |||| ||**Total Assets less Current Liabilities**|**530,234**| |||| |**Net Assets**||**530,234**| |**Reserves**||| ||Currentperiod surplus|756| ||General reserves on becominga Charity
48,903|| ||Transfer to designated reserves
(4,090)
44,813|| |||| ||Designated reserves - Poland fund
4,090|| ||Non monetaryassets/Revaluation reserve
480,575|| |**Total Reserves**
**530,234**||| 12 ## **Profit and Loss - Group** 3rd/5th Lancing Sea Scouts For the year ended 31 March 2022 |**Account**|**2022**|**2021**| |---|---|---| |**Income**||| |Campincome|8,156|3,375| |Donations|8,282|14,467| |Fundraising|7,748|20| |Gift Aid|1,119|-| |Grants|16,779|24,000| |Hires|4,434|445| |Interest Income|24|5| |Other Income|1,323|357| |Subs|9,073|5,342| |Uniform contribution/sales|48|-| |**Total Income**|**56,984**|**48,011**| |**Direct Costs**||| |Activity programme costs|828|1,215| |Badges/uniform etc|1,637|482| |Campcosts|12,960|2,416| |Capitation|3,853|3,830| |Fundraisingcosts|2,098|-| |**Total Direct Costs**|**21,376**|**7,944**| ||**35,608**|**40,067**| |**Administrative Costs**||| |Advertising& Marketing|35|-| |Annual dues,inspections & life raft costs|883|1,168| |Bank and Paymentplatform fees|148|22| |Boat fuel|163|100| |Charitable donations|555|70| |Cleaning& Waste Disposal|280|563| |Depreciation Expense|2,726|1,137| |General Expenses|91|(291)| |Insurance|5,574|4,989| |Light,Power,Heating|(1,493)|1,331| |Medical|73|-| |Mileage/fuel claims|15|141| |Mooring,canal & boat storage costs|4,375|3,371| |Printing,Stationery& Postage|175|476| |Rates|243|102| |Repairs & Maintenance|8,238|17,841| |Training& Courses|382|390| |Website & Internet|1,706|1,309| |**Total Administrative Costs**|**24,167**|**32,718**| ||**11,441**|**7,349**| |**Other Income**||| |Insurance claims|-|12,690| |**Total Other Income**|**-**|**12,690**| |**Surplus**|**11,441**|**20,039**| 13 ## AGM 13 October 2021 ## Minutes Present Alan Luke [GSL] Apologies Debbie Dyson [Treasurer] Tom Smith [Supeta] Guy Lunn [acting Sec] Trudy Walmsley [ABSL] Nic Tsiringakis [ABSL] Chris Williams [ACSL] Shaun Oliver [SL] Scott Wade [ASL] Jamie Hull [ASL] Andy Fellingham [ESL] Claire Thomas [ASL] Phil Evans [Chair] Jo Barnes [CSL] Heather Dilks [BSL] Toni Lunn [Group Secretary] Victoria McLafferty [Fundraiser] AL opened the meeting at 6.30pm and welcomed all. AL read the GSL report and thanked all for their help with the group over the past year TW read the Beaver section report CW read the Cub section report SO read the Scout section report AF read the Explorers section report AL read the Streamside report SO read the RN report and thanked everyone for helping to raise over £7500 when the compound was broken into last year, and kayak and canoe equipment was stolen TS read the Supeta report (not included in AGM pack), and thanked SO for his efforts during lockdown, and he has been awarded the High Sherriff award. Treasurers report and accounts accepted. The Chair, Treasurer and Secretary offered their resignations, and offered themselves for reappointment. SW nominated PE as Chair, and this was seconded by AL and Sallie Swarsbrick SO nominated DD as Treasurer, and this was seconded by SW and CW SO nominated TL as Secretary, and this was seconded by NT and Claire Thomas ## AOB AL confirmed the next parent executive meeting had been scheduled for Monday 1 November at 7.30 14 JH confirmed that Saturday 23 October 10.00am would be a clean up day at the hut and requested help from parents Lorraine Overington spoke about the issues surrounding the RBL Remeberance Day Parade and how the RBL wont pay for the PL insurance this year. TS said he would speak to LPC regarding this, SO said he would speak to the new Vicar at St James the Less and Fr Felix SW informed the group that there had been another attempted break in at the compound 2 weeks ago but nothing had been stolen. Security cameras and alarm had now been fitted JH spoke about the wifi at the hut and that the telegraph poles need replacing, and due to the distance from the road, a further 2 poles would be needed to get a phone line to the hut. There being no further business, the meeting was closed at 7.45pm [Minutes to Cameron Baldock] 15 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examiner's Report Report to the tru$teesl members of Charity P4arne 3Id15th Lancing Sea Scout Group On accounts for the year ended 31 March 2022 Charity no lif any) 1194984 Set out on pages IrernembeT lo include Ihe p8ge numbers of ad¢rfion31 sheeisl I report to the trustees on my examination of the accounts of the above charity {"Ihe Trust"} for the year ended 3110312022. Responsibilitles and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"Ihe Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come lo my attention in connection with the examination leÉhep* di￿1￿") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts yive a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other mallers in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. Ploase delete the words in the brackets if they do not apply. Signed: Date: 16lq 2012 Name: Relevant professional qualificationlsl or body lif any).. CO*4 Address.. 111 ￿£￿￿￿001C AJ Wli¥ r IER Oct 2018 Only complete if the examiner needs lo highlight material mallers of concern (see CC32, Independent examination of charity accounts. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018