Rose Hill Parents Association Charity re istration number. 1194965 Rose Hill Parents Association Annual Report and Accounts Year Ended 31 August 2024 Rose Hill Parents Association Charity re istration Dumber: 1194965 Trustees. Annual Report for the period From 1 September 2023 31 August 2024 Charity name: Rose Hill Parents Association Charity registration number: 1194965 Objectives and Activities Summary of the purposes of the charity as set out in its overnin document Summary of the main activities in relation to those purposes for the public benefrt, in particular, the activities, projects or seprfices identified in the accounts. Parn 1.17 Advance the education of pupils In the school P¥81.17￿j Oryanlsatlon of events that enrich tho life of children and tho local communlty. These events glve famllles opportunities to work and play together, have fun and ralse funds for equlpment or facilities to support the school In advanclng the educatlon of Ils. The trustses have had regard to the guldance Issued by the Charity Commission on public beneflt when revlewlng the charlty's alms and obJ8ctlves, and in lannin activities. statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on ublic benefrt rn 1.18 Additional infonnation (optional) You ma choose to include further statements where relevant about: SORP rèference p￿1.38 Policy on grant making P•• 1.38 Policy on social investment including program related investment Rose Hill Parents Association Charlty reglstratlon number: 1194965 The Successful running of our events is onty achievable with the aid of our volunteers and we continue to be grateful for the many hours volunteers contrlbuted thls P*a 1.38 Contribution made by volunteers Other Achievements and Performance 2024 was another successful fundraising year, predominately vla events- a total of 12 were co- ordinated over the school year including the popular blvannual Summer Ball Tho annual Christmas Fair and Founders Day were open to the local communlty. Tho charlty funded a varlgty of equlpment for the school agaln this year Includlng Ipads to help stock the new Innovatlon lab accessible to all year groups , outdoor learnlng equlpment and a visit by roindeers at Christmas which was well recelved by all the chlldron. Projects were chosen to reflect a balance between educatlonal benofits and benefiting the school community as a whole Summary ofthe main achievements of the charity, identifying the difference the chaTity'S work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. P¥• 1.20 Additional infomiation (optional You ma choose to include further statements where relevant about.. Achievements against objectNes set Pwa 1.41 Rose Hill Parents Association Charity reglstratlon number: 1194965 Performance of fundraising activities against objectives set P•¥ 1.41 Investment perfonnan against objectives Para 1.41 Other Rose Hill Parents Association Charity reglstratlon number: 1194965 Financial Review Review of the charity's financial position at the end of the eriod Statement explaining the policy for holding reserves stating why the are held Amount of reserves held Reasons for hokling zero reseprfes Details of fund materiall in deficit Explanation of any uncertainties about the charty continuing as a oin concem Para 121 At 31 August 24, Rose Hill Parents Assoclatlon had £24k of unrestricted funds. These funds are held to meet various projects planned for the school in the following year. Para 122 P•rJ 1.22 See above. NIA P•r¥ 122 P•r• 124 NIA P¥•123 No Concern. Addltlonal Infomiatlon (optSonal> You ma choose to include further statements where relevant about.. The charty's principal sources of funds (including any fundraising) Pwa 1.47 Investment policy and objectives including any social investment policy adopted P•rn 1.48 A description of the principal risks facing the charty P•r• 1.46 Other Rose Hill Parents Association Charity registratlon number: 1194965 Structure, Governance and Management Description of charity's trusts= Type of governing document Itrusl deed, royal charter} How is the charity constituted? je.y LIIIIIILOIPioraied association, CIOI Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees P¥a 1.25 Constitution adopted 16 June 2021 Pwa 1.2S Unlncorporated association Pwa 1.25 Trustees are appointed or reappolnted annually at the Annual Genoral Meeting. Addltlonal Infomiatlon (optlonal) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees P•r• 1.51 The charity's organi5ational structure and any wider netrNork with which the charity works P¥• 1.51 Relationship with any related parties P4rn 1.57 Other Rose Hill Parents Association Charity reglstratlon number: 1194965 Reference and Administrative details Chari name Other name the charity uses istered char number Charity's principal address Rose Hill Parents Association 1194965 Rose Hill School Coniston Avenue Tunbridge Wells TN4 9SY Rose Hill Parents Association Charlty reglstratlon number: 1194965 Names of the charity trustees who manage the charity D*t•¥ iet•d Jf not for*thol• •ar Tru8ts• nam• Offle• {11 aftyl N•m• of p•r*on lor bodyl •ntlU olnt trusts• rfan Gillian Dellar Anna Williams Dana Rothenburg Chair Trustee Trustee From 119123 Corporate trustees - names of the directors at the date the report was roved Dlrnctor n•m• Name of trustees holding title to property belonging to the charity Tr￿t•* Mm• Dats* •ct•d 51 not lor Th*￿1• Mr Rose Hill Parents Association Charity registration number: 1194965 Funds held as custodian trustees on behalf of others Description of the assets held in this capacty Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charty's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Addltlonal Infomiatlon (optlonal) Namos and addr•sso8 of advlsors Ioptlonal Infomiatlon) Type of Name Addres• advls•r Name of chlef executive or namgs of senior staff m¢m￿r8 (Optional Infomiatlon) Exemptlon8 from dlsclosure Reason for non-disclosure of ke rsonnel details Other o tional information Rose Hill Parents Association Charity reglstratlon number. 1194965 Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of tho charlty's trustees Signatur01$) Full name{s) Posltion leg Secretary•Chalr.otc) Gillian Dellar Chair Date ts(zl As io Rose Hill Parents Association Charity re stratlon number: 1194965 Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees/ members of Rose Hill Parents Association On accounts for the year ended 31 August 2024 Charity no (If any) 1194965 Set out on pages I report to the trustees on my examination of the accounts ofthe above charity ("the Trust") for theyearended 31/ 08 12024. Responslbllltles and As the charity trustees of the Trust, you are responsible for the basls of report preparatlon of the accounts In accordance wlth the requlrements ofthe Charities Act 2011 ("the Act"). I report in respert of my examination ofthe Trust's accounts carrled out nder section 145 ofthe 2011 Act and in carrying out my examination, I have followed the applicable Directtons given by the Charity Commission under Section 145{5)(b) ofthe Act. Independent I have completed my examSnatlon. I confirm that no material Matters examlnerfs ststement have come to my attention [ ')in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding ofthe accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: ()0. oz. zr Name: Si Nqc*J D Relevant professlonal quallfication(s) or body (if any): ACMA C6Mh li Rose Hill Parents Association Charlty re istration number. 1194965 Address: Tr4 3 e>f Section Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Glve here brlef detslls of any Items that the examlnerwlshes to dlsclose. 12 Rose Hill Parents Association Charity registration number: 1194965 Statement of Flnanclal Actlvltles for the Year Ended 31 August 2024 Unrest- ricted Funds 2024 Prior Year Funds 2023 Total Funds 2024 Note INCOME FROM: Other trading activities Investments 39,223 39,223 25,736 332 332 71 39.555 39555 25.807 TOTAL INCOME EXPENDITURE ON: Raising funds Charitable activities TOTAL EXPENDITURE 18,921 18,921 10,673 19.228 19,228 15,518 38.148 38.148 21,821 NET INCOME (OUTGOING) RESOURCES FOR THE YEAR 1,407 1,407 (384) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 22,708 22,708 23,092 24 115 24 115 22 708 All incoming resources and resources expended derive from contlnuing actlvities. The charity has no recognized gains or losses for the year other than the results above. 13 Rose Hill Parents Association Charlty regfistratlon number: 1194965 Balance Sheet as at 31 August 2024 2024 2023 Note Current assets Debtors Cash at bank 730 22.038 24.257 24,257 22,768 Creditors: Amounts falling due within oneyear (142) (60) Net current assets 24,115 22,708 Total assets less current Ilabllltles The funds of the charlty: Unrestrlcted Income funds Other reserves Unrestricted income funds Total unrestrlrted funds 24,115 24,115 22,708 22,708 Total charl funds 24,115 22,708 The fJDancial statements were approved by the Trustees and authorized for issue on . They were slgned on the Trustees. behalf by: Gillian Dellar Chair of Trustees Anna Williams Treasurer 14 Rose Hill Parents Association Charity registration number: 1194965 Notes to the Financfial Statements Year ended 31 August 2024 I. ACCOUNTING POLICIES Basis of accounting The financial statements are prepared under the historical cost convention, in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities (SORP 2015)" applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), issued on 16 July 2014, and the Charities Art 2011 and UK Generally Accepted Practice as it applies from l January 2015. The charity meets the definition of a small public benefit entity under FRS 102 and has therefore taken advantage of the disclosure exemption available to it in relation to presentstion of a cash flow statement. The principal accounting policies are set out below. Preparatlon of flnanclal statements - golng concern basls The Trustees consider that the going concern assumption is an appropriate basis on which to prepare these financial statements. Income Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item{s) of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income derived from donations received, sponsorship, raffles, ticket sales and the sale of food, drink and other goods at fundraising events are only included in the SOFA {Statement of Financial Activities) when the general income recognition criteria are met. 15 Rose Hill Parents Association Charity registration number: 1194965 The value from any voluntary help received is not included in the accounts but is described in the Trustees, annual reporL Expenditure and liabilities Expenditure and liabilities are recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings: Expenditure on raising funds includes the costs incurred in generating fundraising income; and Expenditure on charitable activities includes grants payable without performance conditions. Where there are no conditions attaching to the grant that enables the charity to realistically avoid the commitment, a liability for the full funding obligation is recognised. Support costs are those costs that assist the work of the charity but are not directly attributable to charitable activities. Support costs include governance costs which comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. These costs have been allocated to the cost of raising funds. No material item of deferred income has been included in the accounts. Fund accounting The charity holds general reserves that are not subject to any restriction or designation. 16 Rose Hill Parents Association Charity re istration number: 1194965 2. ANALYSIS OF INCOME FROM OTHER TRADING AcfiviTIES 12 months ended 12 months ended 31 August 2024 31 August 2023 Fundraising actlvltles.. Camp Night Pumpkin party/spooky walk Christmas Fair Wreath workshop 1,070 720 7,557 520 4.869 460 7,829 650 FTT Escape Room/Disco Film Night Qulz Night Easter Egg Hunt Founders Day Fair Summer ball Wine tasting Tuck Shop 795 420 1.282 790 540 1,861 S69 5,677 1.545 19,220 700 308 135 Other artlvltles: Christmas Cards Tea Towels Labels Donations via fundraising websites Other donations 2,664 1.965 58 99 300 285 1,942 129 39,223 25,736 3. ANALYSIS OF INCOME FROM INvE￿mENTs 12 months ended 12 months ended 31 August 2024 31 August2023 Interest received 332 71 17 Rose Hill Parents Association Charity registration number. 1194965 4. ANALYSIS OF EXPENDITURE ON RAISING FUNDS 12 months ended 12 months ended 31 AuEUSt 2024 31 August 2023 Operating fundraising events: Camp Night Pumpkin Paw/spooky walk Christmas Fair Wreath workshop Escape Room/Disco Film Night Quiz Night Easter Egg Hunt Founders Day Fair Summer ball Wine tasting Tuck Shop 404 496 2.071 450 210 122 674 195 98 10,490 299 165 2,120 285 2,025 456 434 321 950 179 2,313 Other artlvltles: Christmas Card5 Tea Towels Labels Other event related expendlture Advertising events Support costs 2.191 801 775 612 63 140 103 153 18.921 10,673 5. ANALYSIS OF EXPENDITURE ON CHARITABLE A￿1V￿Es 12 months ended 12 months ended 31 August 2024 31 August 2023 School equipment Reindeer visit 18,128 I,ioo 19,228 15,518 15,518 18 Rose Hill Parents Association Charity registration number: 1194965 6. TRUSTEES None of the Trustees (or any persons connected with them) received any remuneration from the charity during the year. 7. EMPLOYEES There were no employees during the year. 8. DEBTORS 31 August 2024 31 August 2023 Amounts falling due wlthtn one year; Prepayments and accrued income 730 730 9. CREDITORS 31 August 2024 31 August 2023 Amounts falllng due wlthln one year: Accruals and deferred Income 142 142 60 60 10. RELATED PARTY TRANSAcfioNS There were no disclosable related party transartions during the year. 19