Trustees’ Annual Report for the period
From 6[th] April 2022 To 5[th] April 2023
Charity name: Glascwm Improvement Society
Charity registration number: 1194912
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Glascwm Improvement Society was first registered as a charity on the 23rd June 2021 with the object of securing the establishment of a community centre and to maintain and manage the same for the benefit of the inhabitants of Glascwm and surroundings. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The object was to be achieved by securing a lease on the former church hall from the Church in Wales and having done so seeking funding to repair the building and bring it back to a state where it could, once again, be safely used by the community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | The Charity had one volunteer acting as treasurer |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charity has now held a lease on the village hall since November 2021. At the beginning of the year a number of applications for grant funding were made. Instructions to start work on the roof were given but no work was carried out until October 2022. A grant of £25,000 was secured from the Community Facilities Programme which allowed work on re-wiring and installing a new heating system to be started. In January 2023 work started to replace the ceiling, take up part of the floor and replace rotten joists and floorboards. Various exterior repairs were also made to soffits and rainwater goods. |
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|---|---|---|---|
| Additional information (optional) | Additional information (optional) | |
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| Youmay choose toincludefurtherstatements | whererelevant about: | |
| Slow but steady progress has been made | ||
| towards the objective of having, once | ||
| Achievements against | Para 1.41 | again, a modern fully functional village |
| objectives set | hall. The roof has been repaired, a new | |
| properly insulated ceiling has been | ||
| installed, a new electrical wiring is in | ||
| place as is a new electric heating system. | ||
| In addition a number of more minor | ||
| repairs and improvements have been | ||
| **made. ** |
| Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Slow but steady progress has been made towards the objective of having, once again, a modern fully functional village hall. The roof has been repaired, a new properly insulated ceiling has been installed, a new electrical wiring is in place as is a new electric heating system. In addition a number of more minor repairs and improvements have been **made. ** |
| Performance of fundraising activities against objectives set |
Para 1.41 | During the year the Charity has secured further funding of £25,000. Together with £12,077 already available the charity from the community it has been able to carry out roughly half the work needed to reach the set objectives. Further funding **applications are pending. ** |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | During the period the Charity was in receipt of funds totalling just over £37,000 most of which was allocated for **work in hand. ** |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | At the end of the period Glascwm Improvement Society did not hold reserves |
| Amount of reservesheld | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | All expenditure will be matched with incoming expenditure |
| Additional information (optional) Youmay choose toincludefurtherstatements |
whererelevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Grant funding from groups supporting charitable institutions. It is anticipated that funding for future maintenance and running costs will come from fundraising in the community and from fees for hall **lettings. ** |
| A description of the principal risks facing the charity |
Para 1.46 | The main risk to the Charity is that grant applications might fail and insufficient funds may not be available to finish the work now started. |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are recruited by requesting volunteers from the community who are then subject to approval by the board |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is managed by the trustees who meet monthly to decide how matters should progress. Tasks are shared among trustees and one volunteer. |
Reference and Administrative details
| Charity name | Glascwm Improvement Society |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1194912 |
| Charity’s principal address | Village Hall Glascwm Llandrindod Wells LD1 5SE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Martin McCleave | Chair | |||
| Joanne Hammonds | ||||
| John Oliver | ||||
| AntonyMiddlehurst | ||||
| Krystyna Freeman | ||||
| Robert Davies | ||||
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
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|---|---|---|
| Ernest Martin McCleave | ||
Chair |
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Glascwm Improvernent Society Flnandal Statement 2022-2023 Cash at Bank 051(4122 Instant Access Account Treasurers Account £11.353.97 418.44 £11,772.41 Total Income 23112122 Community Facilities Prograrnme 22103123 Glaxwm Community Council Interest £25,(XJ).(x) 14.92 Totsl £25.W.92 Expenditure Lease Regi5trdtion Flre Extinguisher MaiDtenan ElectricTrty Water Insurance Waste Disposal Electrical Installation Buildin8 Work 53.88 331.55 95.02 452.67 86.33 23.4(KJ.60 Totsl £28.89).05 Income less expenditure (£3825.13) Cash at bank 05104/22 less net expenditure £7947.28 Cash at bank 05/04123 Instant Access account Treasurers Account £6368.89 £1578.39 £7947.28 Totsl Approved by: Martin Mccleave Chair of Trustees ate John Oliver Trustee Date Robert Davies Trvstee rf/JZ Date
Independent examiner's report to the trustees of the Glascwm Improvement Society I report to the trustees on my examination of the accounts of the Glascwm Improvement Society (the Society) for the year ended S April 2023. Responslbllllles and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirernents of the Charities Act 2011 (1he Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charty Commission under section 145{5)(b) of the Act. Independ•nt examlner's statement I have completed my examination. I confinn that no material matte[5 have come to my attention in connection with the examinalion giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by sectK*n 130 of the Act; or 2. the accounts do not accord with those records. I have no con¢ems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed. Name." Derek Pike Felbw of the Institute & Faculty of Actuaries Address: The Yat. Glas¢wm Date: