2022-07-31-accounts - The Max Windle Memorial Trust

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Trustees' Annual Report for the period

Period start date Period end date 01 08 2021 31 07 2022 To

From

Section A Reference and administration details

Charity name The Max Windle Memorial Trust (MWMT) Other names charity is known by None Registered charity number (if any) 1194885 Charity's principal address Greystones, Guildford Road, Horsham, West Sussex Postcode RH12 3PH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
David Windle	Chair	MWMT Trustees (unanimous)
Deborah Windle		MWMT Trustees (unanimous)
Ella Windle		MWMT Trustees (unanimous)
Kate Windle		MWMT Trustees (unanimous)
James Windle		MWMT Trustees (unanimous)
Jessica Black		MWMT Trustees (unanimous)

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MWMT TAR

April 26th, 2023

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
N/A	N/A

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A	N/A	N/A



Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance, and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted

Trust Deed.

Trust.

(eg. trust, association, company)

The inaugural trustees were appointed by the Chairman. Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

The trust was registered on 22 June 2021. Given the relative simplicity of the trust (structure, activities, unpaid trustees etc.) we have adopted a simple governance process in line with the Charity Commission guidelines.

The Trust Deed is the primary governing document, supplemented by a Grant Making Policy (including risk assessment) and a simple conflicts of interest policy.

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of the charity ('the objects') are: For the public benefit to relieve sickness and mental illness in young people under the age of 21 in particular but not exclusively by: a. Providing grants to support the provision of advice and professional counselling; and b. Providing grants to support research into mental illness and ways of enhancing the mental health of young people under the age of 21.

During the first year of charitable status the trustees prioritized establishing and embedding the appropriate governance processes (per the Trust Deed), the Grant Making Policy, and Conflict of Interest awareness / guidelines.

The trustees did not know what to expect with regard to overall fundraising capability (quantum nor repeatability). The trustees were confident that the minimum of £5000 p.a. required to maintain charitable status would be achievable. Through the great support of family, friends, colleagues, and many other acquaintances the charity raised over £61,000 and incurred minimal expenditure (~£7500 on MWMT merchandize and securing 52 guaranteed charity entry places for the 2023 London Landmarks Half-Marathon). There were many events / activities held to raise money for the trust including: runs; swims; fashion shows; quizzes; cycle rides; triathlons and art exhibitions and the trust is incredibly grateful to all the organizers, participants, and supporters (News - Max Windle Memorial Trust, MWMT).

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The trustees have deliberately taken time in deciding where to allocate funds in line with the objects. A guiding principle for the trustees is “line of sight” i.e., being able to see tangible benefits for any grants made, rather than providing support to the obvious major charities active in this area, such as Young Minds. The other factor the trustees want to ensure is “sustainability” i.e., the ability to fund multi-year programs / resources such that the impact of MWMT is enduring.

The trust has received many requests for support, unfortunately the vast majority of which were not consistent with the objects of the charity. After much research we have decided to work closely with James’ Place (Registered Charity Number 1121891):

James’ Place saves the lives of men in suicidal crisis.
They are a charity offering free, life-saving treatment to suicidal men in our centres in Liverpool and London.
They stop men dying by suicide. Our professional therapists get quickly to the heart of a man’s suicidal crisis and help him solve it.
They are unique because their treatment is proven to work, quick to access and delivered in a safe, friendly, non-clinical environment by trained, professional therapists.
They have treated over 1,500 suicidal men since 2018, delivering over 7,500 therapy sessions.
They help men in suicidal crisis find hope for the future.

The trustees were excited to announce (April 16[th] , 2023) that MWMT is providing support to James’ Place to scope out the expansion of their services for younger men (16-21) in suicidal crisis to help them find hope for the future. The Trust is providing a grant to James’ Place to enable

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April 26th, 2023

them to understand the complexities of working with younger people and explore if, and how, they might offer their treatment to 16–21-year-olds.

A detailed feasibility study had been commissioned and will be reviewed in the coming months. The cost of resourcing the expansion of these important and impactful services is material and would be a significant commitment for MWMT. The trustees are very hopeful that the expansion / extension to younger adults will be possible as this intervention is at the heart of the charity objects and is something that we feel very strongly about.

MWMT trustees are assessing other support mechanisms / organizations in parallel and will strategically seek to support several such efforts.

I can confirm that the trustees have read, discussed, and complied with the guidance / advice issued by the Charity Commission in regard to public benefit.

Additional details of objectives and activities (Optional information)

As described above we have established, and follow, the MWMT Grant Making Policy (including risk assessment).

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

The trust has no paid staff, and the trustees are all volunteers. I am grateful to the trustees for their dedication and hard work.

The trustees are grateful to all the many supporters of the charity. Awareness continues to grow of MWMT with the launch of the website and Instagram account (over 1200 followers) and we will continue to leverage these tools as awareness of Max’s story, alongside ongoing fundraising, is critically important to the trustees.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

These are already described, primarily in section C. After an incredible first year the scope and scale of what MWMT can achieve is much clearer and this will inform our strategy and activities going forward.

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Section E Financial review

The charity does not currently have a reserves policy. This will be Brief statement of the assessed in 2023-2024 depending on the type of funding commitments charity’s policy on reserves made and the enduring nature of these (as described above e.g., James’ Place).

Details of any funds materially in deficit

None.

Further financial review details (Optional information)

The charity’s principal sources of funds is sponsorship of events in support of MWMT (examples of which described above). These events vary in scale and raise differing amounts; gift aid is applied where possible.

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
The charity has minimal expenditure as the trustees are volunteers / unpaid. The charity has purchased a stock of event t-shirts which raise awareness and contribute to funds generating a small profit on sale to event participants.
how expenditure has supported the key objectives of the charity;
The largest expenditure was to secure 52 charity places for the 2023
• investment policy and London Landmarks Half-Marathon, this upfront payment will result in a objectives including any minimum profit of £7000 as all entrants have a minimum fund-raising ethical investment policy target. adopted.
All donations made by MWMT are consistent with the objects of the trust and are vetted against the MWMT Grant Making Policy (including risk assessment). Trust funds are currently held in an instant access Nat West Business account.

Section F Other optional information

None.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

D. J. Windle

Signature(s) D. Windle Deborah Jane Windle Full name(s) David Windle Position (e.g., Secretary, Chair, Chair, trustee. Trustee etc) Date 26/04/23

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MWMT TAR

April 26th, 2023

MWMT THE MAX WINDLE MEMORIAL TRUST Notes to Accounts for Year End 31 July 2022 for the Max Windle Memorial Trust 1.0 Trustees David Windle (Chair); Deborah Windle; Ella Windle. Kate Windle. Jim Windle; Jessica Black 2.0 Accounts Independent Examiner Joanne Hill ACMA, CGMA 328 Burton Road, Lincoln, LN13UW 3.0 Basis of Accounts In line with guidance from the Charity Commission for charities established in England and Wales, the MWMT uses cash accounts, also known as receipts and payments accounts. These cash-based accounts are not prepared on an accruals basis and therefore the SORP does not apply to their preparation. The simplified accounts report the actual cash receipts and cash payments made in the repo"ng period. The MWMT operates with unrestricted funds. These are available to spend on activities that further any of the purposes of charity and are allocated through the trusts Grant Making PrOdure. 4.0 Bank Nat West Business Account (on-line). 5.0 Registered Office Greystones, Guildford Road, Horsham, West Sussex, RH12 3PH Tho MaxV•lndl• k1¢mol Trust a rnBlsteTod chawlty In EwwJlaKI and Wakn111918851 Chairnian DavMI ndkn- GYst(. Guthrd Road. HShn, Sus¥8x, RH12 3PH Tel.. 07733 123 156 Email: ndI&a¥77@rYJtkco Pag•11otJ

THE MAX WXMDLE MEMORIAL TRusr 6.0 Annual Accounts for year ended 31¥t July 2022 kcounts forswended 31stJuty2022 forThe lknx Wkndlè Tnmt Al11 The Max V•lnthe Alemodal Tntst Is a regIsted charlty In England and Wal¢$111918851 Chainnan Oavk4 Windb- Greyston8s, I)Jithrd Ro*Y, Hotsham, IAÈst SIX. RH12 3PH Td.. 07133 123 156 Em. WdJaYS77tbxi¢¢n Pago12of 8

THE MAX WXNDLE MEMORIAL TRUST 7.0 Bank Account Reconciled Cash Statements a Natwest Statement £8.634.46 £7S*8. £2.778.06 1lJ¥J3 IQF ThB Maxn8 Memorfal Trnst Is a rtgfjstsrtd charlty in Ewyland and WaSes111948851 chaIrn Day nd- Greyst0. GuthJfor(l Road. Hor5hwn, Sussex, RH12 3PH Tol.. 07133 123 156 Enwil.. lA1ndl8¥JT1@lJQl.Lx Page13of 8

THE MAX WINDLE MEMORIAL TRUST Natwest Stotement £X).Wg.45 £QAX) £3.97 IM12110 ).WJ45 The Max Vndle IAernortal Trust Is a rnglstsred chartty In Walos111948861 chain Davhy Wndkn- Greyston8s, GUik1fd R08d. Horshan. $t Susw. RH12 3PH Td.. 07733 123 156 Emait Pagw14of 8

MWMT THE MAX WINDLE MEMORIAL TRUST 8.0 Funding Details A total of £60,732 was raised (mostly) or donated as detailed below. The majorty of this money is channelled through JustGiving. IIL zwirAo yjiirMi IthTI FR 1$1yXVI ¥a¢i 1&oirA Irw 117 FR 4H Tho Maxlwlndlo M¢morfal Trust Is a reglsl8rnd charlty In ENJland and W405111948B6) Chaiman Davwj Wndk- Grey5¢5. Guildford Road. Horsham, SSeX. RH12 3PH T81.. 07733 123 156 Em8 dj716t)Qrtgyn Pag8lW8

THE MAX WINDLE MEMORIAL TRUST 9.0 Trustee Renumeration No trustees received renumeration within the year. 10.0 Trustee Expenses No trustees received expenses within the year. 11.0 Transactions with Connected Person No transactions with connected persons occurred within the year. The Max lfylndlo Memorfal Trust 1$ a mglsterod charSty Sn EThJland and Walo$111918861 chai8 David Windk- Gy$tone$. Guikjlord Road, Hor5ham, VK*st Swx. RH12 3PH Tel.. 07733 123 WThJknja¥pJ77@rfkn Pa1601&

MWMT THE MAX WIMDLE MEMORIAL TRUST 12.0 Independent Examiner's report on the accounts CHARITY COMMISSION FOR ENGIANO ANO WALES Independent examlnofs rnport on tho accounts S¢ciion A Independont Examiner's Roport Report to the trusteesl members of the Max Windle Memorial Trust Registsred Charity Number 1194885 On accounts for the year ended July 31, 2022. Set out on pages (7-8) Responsibilities and basis of report I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust.) for the year ended 3110712022. The charity trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (he Act.). I report in respect of my examination of the Trust's accounts Caled out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement The charity's gross income exceeded £25,000 (and was less than £250,000) and l am qualified to undertake the examination by being a qualified member of the Chartered Institute of Management Accountants. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,: the accounting records were not kept in accordance with section 130 of the Act. or Th& Max Vllndle Memorfal Trust 1$ a reglstered charSty In EThJland and Wal¢¥111948861 Chaiman Davhj nd- Greyslone$. Guildford Ro*J, Norsh, Vlest Susse¥. RH12 3PH Td.. on33 123 156 Ert Pog¢17018

MWMT THE MAX WINDLE MEMORIAL TRusr the accounts did not accord wrth the accounting records; or the accounts did not comply with the applicable requirements conceming the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 05.02.23 Name: Joanne Hill Relevant professional qualifications or body . Chartered Instrtute of Management Accountants Address: 328 Burton Road, Lincoln, LN13UW ThB Max Wlndle Memorfal Tw$t 1$ 4 rt91sterod charfty In ErbJland and Walo$111918 Chaian Oavpj Greystmes. Guikjford Road, Ph)h, Swex. RH12 3PH Tel.. 07133 123 156 Emait 1&8¥•77&0uIlcC Page l 8of 8