CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the Irusteesl members of Wo(>Jchurch Memorial Hall Trust On accounts for thè year ended 31 December 2024 Charity no (if any) 1194883 Set out on pages 1 to2 I report to the trustees on my examination of the accounts of the above charityllhe Trust") for the year ended 3111212024. As the charty tN$tees of the Trust, you are responsible for the preparation Responslbllltlos and of the accounts in accordance with the requirements of the Charilies Act basls of report 2011 1.the A). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the appliCate 01CtionS given by the Charity Commission under section 145(51(bl of the Ad. I have completed my examination. I confim that no material matter5 have come lo my attention in connection wrth the examination which gives me cause to believe that In. any material respect.. Independent examiner's statement accountiNJ records were not kept in accordance with section 130 of the Act or the accounts do nol accord wrth the accounting records I have no concerns and have come across no other matters in Connection with the examination to which attention should be drawn in order to enable a proper understanding ofthe accounts to be reached. Signed: Date: 2810312025 Narne: Sara Mills FCCA Relèvant professlonal qualification{s} or body (If anyl". Chartered Certifie(l Accountant Address: 7 Millfield, Hh Halden, Ashford. Kent TN26 3LX IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of conrn (see CC32, Independent examination of charity accounts.. d1ctionS and guidance for examiners). Give here brief details of any items that the examiner wishes to dlsclos•. IER October 2018
CHARITY COMMISSION FOR ENGIAND AND WALES Woodchurch Mom¢yial Hall Trust 11948U3 Receipts and payments accounts CC16a Forthe perlod 01101r2024 31112r2024 Unrestricted lunds tothg n•arn•t Re¥trictod Endowment funds fund to th• noarnt to the nearest to thg n8aro8t Total funds Last year to the nearest £ A1 Roceipt• Lettin Fees Fundraisin Electrici Table Cloth Hire Book sales Grants Donalitsns Cornpensation . Natwest Do Bank Inte5t Sub tota 14,422 12,671 Activthe5 339 339 146 164 164 135 ross incom& AR) 22,429 22,429 21,919 A2 ABsgt and inv•stm•nt ub totsl A3 P• m•nts De 031t$ Ratumed 3,228 3.400 2,671 3,400 Premises Repairs and Renewal$ Equipment R•pairs and Renewals Cleanin Insurance Ins eclion$ P05ta e and Stationa Water Rates Subscri lions and Licences Secretarial costs Sund Ex en5e$ 1,708 1,708 8,037 5,900 1,919 138 5.900 1.919 138 5,600 1,874 138 130 740 454 1,875 2,OBS 576 576 489 1.708 1,201 1,708 1,201 Syb total A4 Asset and investment uhaS see tablo Sub total 0,267 Net of receiptW(paymentsJ A5 Transfers beh¥een funds A6 Cash fund5 last year end Cash funds this year end PJe 1
Unrestncted funds lo nèarest t 23.330 11,47S 40 Restncted funds to noarnst £ Endowment funds to n8ar8st È Cat•gori•s Detsils B1 C•¥h fvnds Natwest Current Account Natwesl Business Reserve Cash Tolal cash fvnds 34.845 (agree b3lanc89 with receipt¥ and payments acLount(sl) OK LlnreBtrictod funds to nearest £ OK Rostrict8d lunds to nearest £ OK Endowrnent funds to nearest £ Detsil• B2 Other monetsry assets Fund to whlch as••t b•lon CMt loptionall Curvpnt value loptionall Dotal B3 In¥••tm•nt a•••ts Fund to whlch a8••t b•lon Co•t loptlon•ll Curr•nt valuè loptlonall D•tall• B4 A••ets r•t•ln•d lor the charity's own u•• Fund to whlch liablllty rnlat•s Amount duo loptionall Wh•n du• loptiono11 D•tail• Signed by one or hvo tNslees on behalf of 811 the trustees Sign*Jrè Print Name Date of roval Nick Jones- Hon Trv•$urnr 15.4 Page 2
WoodthLffth Mèmor Hall Tt- thrity No 1191883 Balanc8 Shebt As at 31 Decents 2024 2024 2023 Bank 11.475 11.311 21,332 CuThent ale1fr4ew) P•tty cash 40 32.683 Bftyjghl f(Th8rd Nei wofjvlkw) 32.683 2,162 37,198 14.5151 34,845 32,683 Tot thjnds Page1ofl
CHARITY COMMISSION FOR ENGIANO ANO WALES Trustees, Annual Report for the period From 01.01.2024 Perlod start date To 31.12.2024 Perlod end date Charlty name: Woodchurch Memorfal Hall Trngt Charlty rgglstratlon number: 1194883 Objectives and Actlvftles Summary ofthe wrposes of the charty as set out io its governing document P*•1.17 Provi•ion and Maintsnanco of Woodchurch M•morial Hall Complox for the u80 of the inhabitsnt$ of Wood¢hur¢h Hall availablo for use by any club or 6ociety prosent In tho vlllago as well a8 privat• hir• by villag• inhabitants Summary of the main adlvlties in relation to those purposes for the public benefit. in particular, the aclivrties. proje¢t$ or services identified in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charty Cornmission on publlc benefrt Pwo 1.17 1 19 P•rn 1.18 Trustee's onsuro all guldanc• Issued by tho charity commlssion is completoly foll¢)w0d and adhorod to. Addltlonal Infomiallon (optlonal) You ma hoose lo include further statements where revant about: NIA No grants glvon Pw8 1.38 Policy on grant making NIA No So¢lal Inve8trienl programs 1.38 poli on social investment including program related investment The hall is entiroly run by its volunts8r operating committee. includlng most g•n•ral maint•nanc•. Wa have two pald contract Cleaners and a part time carelaker. 1.38 Contribution made by volunteers Still awaiting the land and property I delai16 to be transferred over from 302892 i Other
Achievements and Perforniance The hall offers its facilities to tha villaga includlng the local drama group. Wl, Art Soclety, a number of fitness group8 and 0th8r clubs and a¢tivitio$. tt a180 provide8 a valuable asset for prlvate vlllage activities including birthday parti and pddlngs and a multitude of other village activiti88 for the village and outlying area8. Summary of the main achievements of the charity, idèntifying the difference the charity's work has made to the circumstances of its beneflar1eS and any wider benefrts to society as a w. hole. Para 1.20 Addlonal infomiation (optlonal You ma choose to include further statements where relevant about.. 81kIng of Ihe hall this yoar arn back on track after covid. We have had sev8rl now r•gular hall hlro'8. Wè only $00 th1• Improvlng In th• coming months. l Achievements against objectives set p1.41 Fund raising still romalns v•ry diffieult a8 all oryanlMtlon• in the village arn tying to capture ovgry •par• nnY anyono ha81 Performants of fijndraising activities against objectives Pwa 1.41 No Invo8tmonts currently planngd. Investment performance against objectives kn1.41 Oth8r
Flnanclal Review Review of the charivs financial position at the end of the eriod Statement explaining the policy for holding reserves statin wh the are held Amount of reserves held Reasons for holding [0 , reserves Details of fund materialty in deficit Explanation of any uncertainties al)out the charity Continuing as a going concern Para 121 Trustso's sot out th8 la8t year to coming on a surplu8 and thi8 was achlev8d. Parn 1.22 Reserves hèld mainly for any emergency expen8•8 e.g. Maintenance issues £11.400 NIA Parn 1.22 Pat8 1.22 Para 1 24 NIA Para 1.23 Additional infomiatlon (optlonal) You ma choose to include further statements where 1818vant about.. Lotilng• to club•. •ocietiVd and prlvate functlon•. The charity's principal sources of funds (including any fundr8i5ing) Parn 1.47 Nono Investment pollcy arKI objectives in¢luding any social investment policy adopted Pw• 1.46 If th• l•tting8 Income droppgd a• w• would still hav8 the sam• outgoings. Plu8 pricos of outgoing aro always on tho Increasel A d88CfiPtion of the principal risks facing the charity Pwa 1.46 NIA ', Other
Structure, Governance and Management Description of chaiity's trusts.. Type of goveming document Para 1.25 Trust Doed How is the charty constituted? Pard 1.25 cio Trustee seleclion methods including details of any constitutional provisions e.g. election to post or name of any person or boty enlitled to appoint one or more trustees Para 1 25 Invit Trust•os are 801ectod by whole committoo Addltlonal Information (optlonall You ma choose to indude further statements where relevant abL. All now truste hav• coples of CIO conBtitutlon, plus m•rrtor8hlp bg exi8ting trustees. Policies and procedures adopted for the induction and training of trustees Pw• 1.51 Flv• Tru•tw• and an opèratlng committèe of norn)ally 8 pooplg who mMt monthly for a full minutod meotlng. The charity's organisational structure and any wider netsvork wlth which the Charity works Parn 1.sl NIA Relationship with any related part8 P151 Other Reference and Administrative details Char name Other name the chari uses l Re islered chari number Charity's principal address W(d¢hurCh MemTial Hall Trust None 1194883 Wcodchurch memrial Hall The Green Woodchurth Ashford Kent. TN26 3PF
Names of the charity trustoes who manage the charlty Dat•s act•d11 not for whole Trustw narng Offke (11 any) Name of persc {or body) entitled nt trusts• Ifan Wade Nash 111124 - 31112124 Nicholas Jones Leslie Fenton Syla Rutrfe Petèr Wood 111124 - 31112124 111124- 31112r24 111124- 31112r24 111124- 31112124 111r24- 31112r24 Colin Woolg8r 10 12 13 14 15 16 17 18 19 20 Cor rate tru8te8s - names of the diredor5 at the data the re Dir•¢¢¢r nam• rtwasap ovgd NIA Name of trustees holding title to propety belwJing to the charity Trustee nam• Dat•s xtad il not for T•hol• NIA
Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charty on whose behalf the assets are held and how this f811s within Ihe cUstCKIn charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity'5 own a66ets NIA Additlonal information (optional) Names and addM$808 of advl80rn Ioptlonal irrforniatlon) Type of Name AddrM• advl8er Nam• of ¢hl•f •x•cutlve or nam0$ of sonlor staff momb•rs (Optlonal Inforniatlon) Exemptlons from dlsclosure Reason for non-disclosure of ke IWA erne1 details Other o tlonal Information NIA
Declarations The trustoes declare that they have approved tho tru8too8' report above. Signed on behalf of th• charlty'8 trusteos Signatur0($) Full name{8) Positlon (eg Secretary. Chair, etc) Peter Wood Nich nes Joint Chair Dat• 18.04.2025
WOODCHURCH MEMORIAL HALL TRUST The past year has s88n an increasrng level of bcM)kings fLY the Merrxyial Hall and Annex8 . Village societies have continued to supwt us with using ts h18 and th8r8 have also been many pnvat8 bookiros. During the Gourse of th8 last year the Committee has rernain&l rather stab18 With onty two resignations Golin Wcg who has mov1 away from the village and Audrey Faux who after many many years decided to stand down. both go with our be wishes and thanks for all that they have done for the committ88 over the past years. The committe8 has CaTi8d out sc#ne fwlhw genwal updating of hall facilities during the year including:. Installing a dedicated microphon8 for the audio loop in Main hall. Purchas8d blu8 tooth microphone lor use in and around th8 hall. It is planned to upgrade th8 Wffi to allow better access. David Harmer continu8s wrth his duties as caretaker and hé and our cl8aniTrJ team ol Sarah Williamson and Amy Brockman all do a great job in keqing the halls in excellent condltlon. We also thank the Woodchurch in Blcrfjm wnbers for thwr work on the grounds which ralve such posltive comm8nts from our Hlrers. As usual we continue to seek more bookings and Mary's excellent work on both th8 Hallmaste booking system and our webste seerTL8 to be hdping this process. As required by law the annual PAT teStirYJ of 240 vrAt electrical devices has been complet&1. The annual check of the functionaltty of the effwgency exits Sn8 id8ntrfied that 3 of the main hall signs failed to light when th8 rrAsns suppty was lost, these w8 plann1 to be replac&a in Aprll. The prccwss of transforming the hall rnanaget structure to the new CIO is all complete with the exception of th8 transfer of the actual hall prop8rty. Wade Nash (Chairman of th8 M8morial Hall Truste8sI is dealing this and th8 indications from the charity commisslon Is that this Fyocess will be completed in tho noar fulure. We learnt that Ihe Bcxough Council rw) longer coll1 wae ts'ns from none dome5ti¢ propwties so we now have an agr8errt with a contractor to supply a large general waste collection bin lor the halls. The Treasurer learnt that the supplrer of 'heating cards, was no l(xw able to providè that service. The commlttee researchgj the mark8t and found that thwe wwe no Cost effective alternatives available. Th8 solutlon that was agregj was to increase th8 h*1 hire rates such that it ¢ov8red th8 heating costs. The w¢yk to r8rrthe the existing rrters and iryInt the hall hire adjustment will be cornpleted by th8 end of May. The commlttee has actively started to stage events to rse nKye funds including quiz nights and the Saturday coffe8 mcfflings. more such events are planned for the rest of 2025 Funds and Reserves remain stable a8 Icry as 8xp8nditur8 r8mains low. Nick J